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VILLAGE COUNCIL MINUTES REGULAR MEETING March 6th, 2017

The Vanderbilt Village Council held its regular meeting on Monday, March 6th, 2017 at the Village Hall. The meeting was called to order by President Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: C. Boone, T. Heintz, R. Cottrell, McMillion, Posgate & R. Musall; R. Bush (Excused) Others Present: A. Deeter – Clerk, TBD– Treasurer, E. Haus – Zoning Admin., D. Robinson – Code Enf., S. Boyd, D. Whitman, P. Liss, P. McMillion, J. Jurack, K. Powell, T. Serino, B. Whyte, C. Williams, D. & Ormsbee. Resolution- 2017-2 To amend clerk and treasurer pay to include meetings, audits, settlement, extras hours worked at reg. hourly rate. Hours to be approved by president and submitted to council for approval with the monthly warrant. Motion by Boone supported by Musal. All in Favor; Motion Carried. Motion by Boone Supported by Musall to close regular meeting. All in Favor. Motion Carried Motion by Boone supported by Posgate to open Public Budget Hearing. All in Favor motion passed. Public Comments: What is the difference in the budget from this last year to this year. The difference in the estimated expenditures for 2017-2018 is an increase of $487.00. Motion by Boone to Approve the 2017-2018 Budget support by Cottrell. Roll Call: Yes: Musal, Boone, Posgate, Cottrell, Heintz; McMillion (abstain); Bush, (Absent). Motion passed. Motion by Boone and supported by Posgate to reopen the regular meeting. All in Favor. Motion Passed. MOTION by Posgate supported by Cottrell to accept the minutes of the Feb. 6th, 2017 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: C. William and D. Ormsbee asked for permission to use the ball field for the upcoming season. Request was for usage on Mon. and Wed. during June for T-ball and Softball for VASP. Motion by Cottrell supported y Musall to allow the VASP use the ball fields for their summer program. All in Favor. Motion Passed. Communications: Resignation Letter received from the Treasurer who thanked the Board for the opportunity. Motion to accept the resignation as Feb. 15th, 2017. All in Favor. Motion Passed. Motion by Boone to place ads in the paper for a new Treasurer supported by Cottrell. All in Favor. Motion Passed. Commissioners Report – Comm. Liss gave and update on the Recycle program which has begun at Crossroads. NOTE to Vanderbilt Residents – there are tools near the recycle bins for resident use to push down recycling items and provide more space when needed. Please feel free to utilize these tools. Presidents Report – N/A Clerk – Settlement Night is currently Friday, March 31st recommendation to moved this date to Thursday, March 30th. Motion by Boone supported by Cottrell to move Settlement Night to Thursday, March 30th. All in Favor. Motion Passed. Street Administrators – No street report Code Enforcement: Report provided to council. Several Notifications of code violations have been provided to residents. Questions regarding Medical Marj. Business which appears to be operating in the Village. Do they have a permit to operate? There is also signage in the window which is against our ordinance. Parks & Rec – N/A Motion by P. McMillion to stepdown from role of Parks & Rec. Admin. supported by Boone. All in Favor. Motion Passed. Motion by Boone to appoint R. Cottrell to the role of Parks & Rec. Admin. Supported by McMillion. All in Favor. Motion passed. Zoning Administrator – N/A Planning Liaison – Working on Master Plan. Discussing having T. Kellogg develop the master plan for the Village at a rate of $20 per hour. Board requested an estimated cost for this work to be completed by T. Kellogg. Discussion whether a Deputy or an Asst. Zoning position could be created to train with E. Haus. J. Jurack is interested in the role but currently on the Planning committee. Question was whether a planning committee member could hold both positions? Clerk will confirm with Village attorney whether there is a conflict of interest or not. The President noted that once confirmed an ad would need to be place for any such candidate. School Board Liaison – Approved resignation of M. Mathews from his contract and hired P. Graham. Reviewed report on revised budget & approved revised budget. R. Thelen from Electrical Security was there reviewing lighting options for the school. Fireboard Update – Approved new budget. Volunteers needed. Motion by Boone to appoint R. Cottrell as Fireboard Lias. Supported by Posgate. All in Favor. Motion Passed. Treasurers Report: No Report at this time Due To’s – To repay General Fund - JANUARY MOTION by Posgate to have the Major Fund repay the General Fund $1478.22 and to have the Local Fund repay the General $1694.10 for Labor Due To’s. MOTION by Cottrell supported Cottrell. All in Favor; Motion Carried. MOTION by Posgate to have the Major Fund repay the Equipment Fund $3365.93; Local owes the Equipment Fund $4772.69 & GF owes Equipment fund $611.01; Parks & Rec owes the Equip. fund; $0 total of $8349.63 to be entered into the General Ledger and paid later. Motion Posgate supported by Cottrell; All in Favor; motion carried. February Due To’s - MOTION by Posgate to have the Major Fund repay the General Fund $1162.11 and to have the Local Fund repay the General $1146.69 for Labor Due To’s. MOTION by Posgate supported Boone. All in Favor; Motion Carried. MOTION by Boone to have the Major Fund repay the Equipment Fund $2929.63; Local owes the Equipment Fund $3438.49 & GF owes Equipment fund $950.78; Parks & Rec owes the Equip. fund; $0 total of $7318.90 to be entered into the General Ledger and paid later. Motion Boone supported by Cottrell; All in Favor; motion carried. FINANCIALS- Motion by Cottrell to move $5000.00 from the equip. purchase line item and add it the repair and Maint. Contracted service line item motion supported by Heintz. All in Favor. Motion Passed. Payment of Bills -MOTION by Boone supported by Cottrell to pay bills in the amount of $13404.05; All in Favor. Motion Carried. Reminder : Spring Clean-up for the Village has been scheduled for June 10th from 8- 2 pm. Meeting adjourned at the Call of the Chair at 9:00pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING February 6th, 2017

The Vanderbilt Village Council held its regular meeting on Monday, January 9th, 2017 at the Village Hall. The meeting was called to order by President Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, T. Heintz, R. Cottrell, McMillion, Posgate & R. Musall Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning Admin., S. Boyd, D. Whitman, P. Liss, P. McMillion, J. Jurack, K. Powell, T. Serino & A. Haus APPOINTMENTS: Motion by Bush supported by Boone to appoint R. Musall as School Board Liaison, P. McMillion 2nd the motion. All in Favor. Motion Passed (R. Musall abstained.). Employment Committee made recommendation to hire D. Robinson as Code Enforcement officer. Motion by Bush supported by Musal to hire D. Robinson. All in Favor. Motion passed. MOTION by Posgate supported by Musal to accept the minutes of the Jan. 9th, 2017 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: B. Whyte representing Family Dollar stated that Family Dollar is interested in coming into this community and has made an offer to a property owner who has accepted their offer. Communications: Reviewed Franchise Agreement for Charter Communications. Commissioners Report – Comm. Liss gave and update on the upcoming 2017 Father’s Day Airshow. Canadian Snowbirds visited the airstrip to ensure airstrip would work for their performance and confirmed that it would meet their requirements. Presidents Report – Appointment of new planning comm. Member. Motion by Boone supported by Heintz to appoint J. Jurack to the planning committee. All in Favor. Motion passed. Resolution 2017-1 Resolution to make April Social Host Responsibility Month. Motion by Boone supported by Cottrell. All in Favor. Motion Passed. Sane’s Annual Contribution of $200.00 request was submitted to the board for approval. Motion by Boone supported by Musall to provide $200.00 in support. All in Favor. Motion passed. Franchise Agreement for Charter. Motion by Bush Supported by Boone to Allow Clerk to sign the Franchise Agreement with Charter Communications. All in Favor. Motion Passed. Clerk – Quick books update required - Motion for Approve purchase of Quick books enhanced subscription for the VOV. Motion by Boone Supported by McMillion. All in Favor. Motion passed. Street Administrators – Sterling broke again and in need of repair. Waiting for invoice for the repair for this piece of equipment. Employment Comm. Made the recommendation to provide $.50 raise for the DPW worker effective 2017-2018 fiscal year, employee has not had a raise in over 2 years. Motion by Bush supported by Cottrell. All in Favor. Motion Passed. Code Enforcement pay recommended increase from $40 per month to $80 per month in new fiscal year. Motion by Bush, supported by McMillion. All in Favor. Motion Passed. ROLL Call: Yes; Cottrell, Bush, Musall, McMillion, Boone & Heintz. Code Enforcement: No update. Appointed as of this meeting. Parks & Rec – N/A Zoning Administrator – Family Dollar working with zoning to review requirements for business permit and building requirements. Planning Liaison – Working on Master Plan. Trying to get a digital copy of our previous Village mapping created by Wade Trim to apply zoning changes. School Board Liaison – Student Enrollment up. Good reviews for their academic performance, performance continuing to improve. Fireboard Update – No report/Volunteers needed Treasurers Report: Total of all Checking Accounts $545,101.80 Total of all CD’s $84,845.25 Total of all Accounts $629,947.05 MOTION by Boone supported by Bush to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – No Due To’s presented Payment of Bills -MOTION by Boone supported by Cottrell to pay bills in the amount of $11,175.59; All in Favor. Motion Carried. Reminder :Spring Clean-up for the Village has been scheduled for June 10th from 8- 2 pm. Meeting adjourned at the Call of the Chair at 8:30pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING January 9th, 2017

The Vanderbilt Village Council held its regular meeting on Monday, January 9th, 2017 at the Village Hall. The meeting was called to order by President Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, T. Heintz, R. Cottrell, & R. Musall Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning Admin., S. Boyd, D. Whitman, T. Serino, A. Haus, E. & E. Schuster, J. Cottrell, E. Posgate APPOINTMENTS: Motion by Bush supported by Boone to appoint E. Posgate as Trustee. Roll Call: Heintz; Yes, Cottrell; Nay, Bush; Yes, Musal, & Boone; Yes. MOTION PASSED. MOTION by Bush supported by Boone to appoint R. Musal as Pro Tem. Roll Call: Cottrell; Yes, Heintz; Yes, Bush; Yes & Boone; Yes; Musal; Abstained. Motion Passed. T. Heintz has been selected as a member of the employment committee. Parks & Rec. Appointment: Motion by Boone supported by Bush to reappoint P. McMillion as Park & Rec. Admin. All in Favor; Motion Passed. The rest of the appointments will occur at a future mtg. Code enf. applicants will be interviewed prior to appointments. MOTION by Cottrell supported by Musal to accept the minutes of the Dec. 5th, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: Question regarding snowmobiles on right away. Who is responsible for safety issues or violations relating to snowmobiles? Any safety or violation of laws relating to this subject are to be directed to the police departments for enforcement. Communications: Trail Head project has been approved as is waiting funding by the state. Commissioners Report – N/A Presidents Report – Covered previously. Clerk – Preparing budget, completing year end taxes for the Village. Street Administrators – Broken rims on old truck need to be replaced. Overtime for DPW worker was required due to weather. A concern was made regarding snowbanks being too high in the Village. This concern will be address as soon as the weather breaks. Code Enforcement: No current appointee. Payment was received for ticket issued on Thorington Property/Cedar St. No communication has been received from Sheridan property as of today’s date. Parks & Rec – N/A Zoning Administrator – Planning will review Conditional Zoning and impact of such zoning relating to Summit St. Information will be reported back to the board. Planning Liaison – Discussion of whether board should be changed to a 5-member board. Is there a true conflict of interest for Judy to be on the planning comm.? MML will be contacted to see if there is a conflict of interest. School Board Liaison – Mtg. changed several times was not able to attend final mtg. due to lack of notification. Fireboard Update – Volunteers desperately needed Treasurers Report: Total of all Checking Accounts $549,193.33 Total of all CD’s $84,790.51 Total of all Accounts $633,983.84 MOTION by Boone supported by Bush to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $738.06 and to have the Local Fund repay the General $838.29 for Labor Due To’s. MOTION by Bush supported Cottrell. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $2050.20; Local owes the Equipment Fund $2941.98 & GF owes Equipment fund $1665.78; Parks & Rec owes the Equip. fund; $0 total of $6657.96 to be entered into the General Ledger and paid later. Motion Bush supported by Cottrell; All in Favor; motion carried. MOTION by Bush to adjust November’s Due To’s have the Major Fund repay the General Fund an additional $38.55 and to have the Local Fund repay the General $115.65 for Labor Due To’s. supported Cottrell. All in Favor; Motion Carried. Payment of Bills -MOTION by Boone supported by Bush to pay bills in the amount of $11515.05; All in Favor. Motion Carried. Additional Inform: Spring Clean-up for the Village has been scheduled for June 10th from 8- 2 pm. Meeting adjourned at the Call of the Chair at 9:15pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING December 5th, 2016

The Vanderbilt Village Council held its regular meeting on Monday, December 5th, 2016 at the Village Hall. The meeting was called to order by President Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, T. Heintz, R. Cottrell, R. Musall, & D. McMillion Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning Admin., S. Boyd, D. Whitman, T. Serino, P. McMillion, P. Liss, A. Haus, K. Powell, A. Breen & J. Burt APPOINTMENTS: Motion by Boone to reappoint the following members to their previously appointed positions: A. Deeter: Clerk; N. Karslake: Treasurer; R. Bush: Street Adm.; E. Haus: Zoning Adm.; R. Musal: School Board Liaison.; & T. Heintz: Planning Comm. Motion 2nd by Heintz. All in Favor; MOTION PASSED. The rest of the appointments will occur at a future mtg. Ads will be placed for Code Enf, Council Member to determine if there are other potential candidates for the positions. MOTION by Bush supported by Musal to accept the minutes of the Nov. 7th, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: A. Breen with Leadership for OTC class interviewed board regarding leadership skills needed for board positions. Communications: N/A Commissioners Report – J. Burt stated that we should soon be learn about the DNR’s decision for the Trailhead project and is hope of the outcome. Mtgs. Taking place to approve Bond for the Library project. Union contracts have all been ratified. Univ. Ctr. will be turn over to Kirkland soon. Presidents Report – Discussed appointments which are to be determined at future mtg. New president will meet with outgoing president regarding relationship with current and future businesses in our community. Clerk – Provided memo from Village Attorney regarding Med. Marj. Act. Provided board members with a packet to review. Street Administrators – Street sander broke and needed to be repaired. Had to have the sander repaired to continue to maintain Village roads. 10 yards of sand mix needs to purchased. MOTION by Bush supported by Boone. All in Favor: MOTION PASSED. Code Enforcement: No current appointee. Tickets were issued. Reports of unlicensed vehicles still an issue in the community. Reports of home on Maple Street possibly depositing trash/items on school property all such issues to be review in future. Parks & Rec – Noted that trash blowing out of recycle bins cont. to be an issue. Zoning Administrator – Lafayette home still and issue. Trying to get assistance from OTC building depart. Structure not being built to code and without permit. Home on Lafayette appears to be storing household items on porch. Planning Liaison – Meeting was not held due to lack of quorum. Member attendance an issue along with the need for additional members. MOTION by Bush to place Ad’s in the paper to fill Planning Comm. seat along with planning sec. 2nd by Cottrell. All in Favor. MOTION PASSED. School Board Liaison – Accepted $4500 bid for roof repairs. School’s financials are doing better due to stricter budget control. Audit approved 2015-2016. Vote to approve sec. for add. until end of year. Fireboard Update – N/A Treasurers Report: Total of all Checking Accounts $532,992.67 Total of all CD’s $84,737.63 Total of all Accounts $617,730.30 MOTION by Bush supported by McMillian to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $738.06 and to have the Local Fund repay the General $1246.92 for Labor Due To’s. MOTION by Bush supported Cottrell. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $2562.32; Local owes the Equipment Fund $4543.69 & GF owes Equipment fund $134.34; Parks & Rec owes the Equip. fund; $0 total of $7240.35 to be entered into the General Ledger and paid at a later date. Motion supported by Cottrell; All in Favor; motion carried. Payment of Bills -MOTION by Boone supported by Bush to pay bills in the amount of $10278.45; All in Favor. Motion Carried. NEW BUSINESS: Motion by Boone to change Jan. board mtg. to Jan. 10, 2017 (Tuesday) Cottrell 2nd the motion. All in Favor. MOTION PASSED. Motion by Boone to place AD for letter of interest Trustee/Code Enf. (All ads to be placed for two weeks.) requesting letters of interest by Dec. 31st Bush 2nd the motion. All in favor. MOTION PASSED. Meeting adjourned at the Call of the Chair at 8:45pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING November 7th, 2016

The Vanderbilt Village Council held its regular meeting on Monday, November 7th, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: E. Boone, R. Bush, T. Heintz, M. Kenny, R. Musall, E. Posgate, & McMillion. P. Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., S. Boyd, D. Whitman, T. Serino, C. Anderson, P. McMillion, P. Liss, MOTION by Bush supported by Boone to accept the minutes of the Nov. 7th, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: N/A Communications: DTE warns about imposters representing DTE; notifications have been provided to residents informing DTE customers of concerns. Village Attorney provided memo to Village discussing the new “Medical Marihuana Facilities Licensing Act” and discussed legal options available to our municipality relating to this Act. Commissioners Report – Comm. Liss – reported that they have installed new doors at the court house. Union neg. are proceeding regarding teamster bus drivers and teamster clerical. They are currently neg. with correction officers. The burned-out house in Vanderbilt has been sold but will not will not official until 30 days after the redemption date of March 27th, 2017. The new property owner is B. Blaker; has agreed to clean the property up and has 30 days to do so once transfer of ownership has been complete. Presidents Report – Last meeting before election. Pres. addressed local law enforce attending mtg. They stated, law enf. will increase presence in Village to decrease speeding occurrences. Clerk – As requested during the last board mtg. the Clerk contacted our attorney’s office for cost relating to code enf. violations for the Village. It was confirmed that if the Village were to pursue code enf. actions in civil court, legal fees for filing would range from $0 to $1000 per occurrence. Therefore, the Village will need to make decisions if such filings would be cost effective and appropriate on an individual basis. Street Administrators – Requested to purchase a new striper for road striping to replace the current one which is no longer functioning. The cost of a new striper is $193.30; Paint for $74.45; Metal tape supplies for $124.00 for a total of $391.75. Motion by Bush supported by Kenny. All in Favor; Motion passed. Code Enforcement: Code Enf. was told to issue tickets directly to both Cedar St. & Sheridan St. residents for ordinance violations which has been ongoing. Motion by Bush support by Heintz to send tickets in the amounts ($100 & $500) amount previously determined in Sept. 13th mtg. All in Favor; Motion Passed. Parks & Rec – Contacted Spartan Septic to price purchasing porta potty verses renting and determined that it is more cost effective to rent. Zoning Administrator – Received a call back from P. Wendeling one of the Village attorneys regarding usage of the current Medical Marj. ordinance. He stated that if a caregiver was to open a business under the current ordinance that would be allowed. The changes relating to the new MMA would not be permitted now as the law is still being defined. MML along with Village attorney has stated that the law is still being written and all details are not in place. If changes or a new ordinance are requested; they recommend making no changes until law is complete and licensing procedures are available by the state of Michigan and enforcement agencies. Planning Liaison – Planning committee held a workshop. The update was provided by S. Boyd; T. Heintz was not able to attend workshop; the new Medical Marj. Law was the topic of the workshop were information was briefly reviewed as there were only three members present. School Board Liaison – School had a Halloween celebration and a family day. Precision was hired for next two yrs. to plow. Board discussed possible fundraiser activities. Fireboard Update – Provided an update regarding Fire Departments Treasurers Report and activities for the past month. MOTION PASSED. Treasurers Report: Total of all Checking Accounts $589,438.95 Total of all CD’s $84,683.04 Total of all Accounts $674,121.99 MOTION by Posgate supported by Kenny to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $522.18 and to have the Local Fund repay the General $1092.72 for Labor Due To’s. MOTION by Bush supported Boone. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $1516.06; Local owes the Equipment Fund $3242.22 & GF owes Equipment fund $807.68; Parks & Rec owes the Equip. fund; $367.41 total of $5933.37 to be entered into the General Ledger and paid at a later date. Motion supported by Boone; All in Favor; motion carried. Payment of Bills -MOTION by Kenny supported by Boone to pay bills in the amount of $9849.73; All in Favor. Motion Carried. Financials: Motion by Bush supported by Kenny to adjust budget line items GF $600 repairs and maintenance to Wages Parks & Rec.; $50 from Com. Promo. to Insurance; Equip Fund $5500 from Equip. Purchasing to $5000 repair & Maint. & $500 Utilities Equip. Barn (new acct) Meeting adjourned at the Call of the Chair at 8:45pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING October 3rd, 2016

The Vanderbilt Village Council held its regular meeting on Monday, October 3rd, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: E. Boone, T. Heintz, M. Kenny, R. Musall, E. Posgate, R. Bush, Excused: McMillion. P. Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., K. Powell, S. Boyd, D. Whitman, T. Serino, R. Cottrell, K. Powers, P. Liss, MOTION by Bush supported by Kenny to accept the minutes of the Oct. 3rd, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: R. Cottrell ask to address the board to discuss changes to the Michigan Medical Marijuana Laws for our state. Cottrell suggested that the Village should adopt an ordinance to allow growers, processors, transporters, distributors and/or marijuana manufacturing facilities to open within the Village of Vanderbilt (VOV). Cottrell strongly supported allowing such marijuana facilities to be opened in Vanderbilt, stating the Village could have increased revenue if they were to adopt such an ordinance. Currently such facilities cannot operate unless the Village adopts an ordinance authorizing these types of facilities. The Attorney for the VOV has requested time to review the new Act and advised the VOV to NOT make any changes until he provides communications detailing any impact such a law would have on the Village, if any. Additionally, he added that our current ordinance still stands and does not require any changes or adjustments. ONLY if the Village wanted to accept these types of marijuana facilities would a new ordinance be required. The Attorney’s communication should be available in the coming weeks. Commissioners Report – Comm. Liss – reported that the area outside the Comm. Ctr. Has been completed. The Georgia Pacific donation is going to be passed up due to ongoing concerns and contamination issues. Union discussions were ongoing with sheriffs depart. Along with the administrative staff. Neg. are taking place with the old Brownstone bldg. for a protentional Holiday Inn Express. Electronic Recycling should be starting up soon at Crossroad. Presidents Report – Inquired for casino updates, no updates at this time. Clerk – Audit complete. Copies of audit have been provided to trustees. Vanderbilt has received an Honorable mention for a Going Green imitative relating its recycling and plans to update street lights to LED lighting in the future. Street Administrators – Street work has been completed for the year. Salt, sand and gravel needs to be ordered. Street lights are not being repaired in a timely manner. Code Enforcement: Complaint received regarding grass on Berry Street. Owners of the Sheridan St. garage issue contacted OTC to find out what needs to be done to become compliant. OTC will notify VOV if any updates or changes occur. Maple/Garfield resident is working on cleaning up property. Code Enf to follow-up up with resident regarding ongoing issues and resident concerns stating that it appears resident is storing personal property on school property. Update on fines for zoning issues. According to OTC treasurer, zoning and Dist. Court VOV cannot apply fines unless we file a civil case against non-compliance resident in conjunction with our lawyer. Parks & Rec – no report Zoning Administrator – Issue on Layfette still on going. Resident not compliant. Planning Liaison – Meeting did not take place. Did not have enough attendees. School Board Liaison –Funding is needed for the Vanderbilt school system. Please support them by voting “YES” for the mileage, provide funding to maintain the school. Insurance company made donation to the school. Smith approved to fill vacancy on board. Fireboard Update – no update MOTION PASSED. Treasurers Report: Total of all Checking Accounts $614,473.17 Total of all Revenue $90,753.65 Total of all CD’s $84,630.25 Total of all Accounts $699,103.42 MOTION by Bush supported by Boone to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $568.44 and to have the Local Fund repay the General $953.94 for Labor Due To’s. MOTION supported Posgate. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $1735.02; Local owes the Equipment Fund $1,136.85 & GF owes Equipment fund $679.39; Parks & Rec owes the Equip. fund; $330.40 total of $3881.66 to be entered into the General Ledger and paid at a later date. Motion supported by Kenny; All in Favor; motion carried. Payment of Bills -MOTION by Kenny supported by Boone to pay bills in the amount of $40317.48; All in Favor. Motion Carried. Motion by Bush to pay for the repair completed on the Intern. In the amount of $302.88 supported by Boone. All in favor; Motion Passed Motion by Bush to order 10 yds. of gravel and 20 yds. of sand & salt. supported by Posgate. All in favor; Motion Passed Meeting adjourned at the Call of the Chair at 8:10pm AnnaMarie Deeter Clerk/Office Manager Unapproved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING September 13th, 2016

The Vanderbilt Village Council held its regular meeting on Tuesday, September 13th, 2016 at the Village Hall. The meeting was called to order by Pro Tem Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: E. Boone, T. Heintz, M. Kenny, R. Musall, E. Posgate, R. Bush, Excused: McMillion Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., T. Kellogg, K. Powell, S. Boyd, R. Goff, D. Whitman, T. Serino, A. Haus, P. McMillion, K. Powers, S. Siweiki, P. Liss, R. Smith & A. Haus MOTION by Bush supported by Kenny to accept the minutes of the Aug. 1st, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: NONE Commissioners Report – Comm. Liss – reported that the Pickle ball court at the sportsplex is being resurfaced. Electronic recycling will be held at crossroads. The start date for this program will be announced. The burned out house on 27 is still an issue for the county as they are still trying to determine ownership. Recycling program is operating well has strong utilization. Presidents Report – No presidents report. Clerk – Tax collection for the 2016 year will be turned over to OTC. Our audit which took place in August is nearing competition with our auditor. We anticipate receiving our report in the near future. Street Administrators – Yuill street’s sealcoating is almost complete. Main street is properly graded however there have been complaints of bumps near the rail. Request to add bump warnings signs to this area of the street. Main street is being paved. Donovan work is complete. Motion by Kenny to purchase 2 bumps signs supported by Posgate at an est. price of $94.00. All in Favor. MOTION PASSED Code Enforcement: Letters were sent to Sheridan & Cedar street ordinance violators; letters included amounts of daily fines. After a lengthy discussion board members voted to begin charging these residents who are in violation. MOTION by Posgate supported by Kenny to charge fees documented in letters in the amounts of $500 & $100). 463 Sheridan street to be charged $500 per occurrence and Cedar Street $100 per occurrence. MOTION PASSED. The Maple/Garfield home was also discussed. It appears that vehicles are being scrapped at the resident’s home which violates our Demolition ordinance. In addition, it appears that there are several unlicensed vehicles on the property. Code Enforcement will address concerns with the resident to ensure compliance. Parks & Rec – no report Zoning Administrator – Home on Lafayette did have zoning permit. Trailer in VOV that added an addition, did not have a zoning permit. This issue and violation is still being addressed. New Boundary request for Deming property. Zoning Adm. checked with VOV attorney who stated it was alright to proceed. Also discussed was whether or not SPARKY’s and Marsh’s towing businesses had received zoning permits. Planning Liaison – Sheriff Nowicki and Undersheriff attended the VOV Planning Comm. Mtg. Discussion included fireworks, noise ordinances and code enforcement issues. Also discuss was cost of additional services from their office and whether or not such expenses could be afforded by the village. Currently the Code Enf. officer can and does receive back-up from Sheriff’s department when issues arise. School Board Liaison –Funding is really needed for the Vanderbilt school system. Please support them by voting “YES” for the mileage, provide funding to maintain the school. Fireboard Update – Discussed Fire departments financials and upcoming mileage. MOTION by Bush supported by Musal to approve the boundary change for Deming property. All in Favor. MOTION PASSED Resolution 2016-3 Motion made by Posgate supported by Boone to turn over 2016 tax roll to OTC after the 15th day of September to collection uncollected taxes. AYES: Heintz, Boone, Posgate, Bush, Kenny & Musal Nays – 0 Absent – McMillion MOTION PASSED. Treasurers Report: Total of all Checking Accounts $578,114.07 Total of all Revenue $37,184.46 Total of all CD’s $84,616.40 Total of all Accounts $668.730.47 MOTION by Musall supported by Kenny to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $1401.12 and to have the Local Fund repay the General $691.80 for Labor Due To’s. MOTION supported Boone. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $1962.42; Local owes the Equipment Fund $883.26 & GF owes Equipment fund $1359.26; Parks & Rec owes the Equip. fund; $486.13 total of $4691.07 to be entered into the General Ledger and paid at a later date. Motion supported by Boone; All in Favor; motion carried. Payment of Bills -MOTION by Posgate supported by Boone to pay bills in the amount of $11,684.32; All in Favor. Motion Carried. Meeting adjourned at the Call of the Chair at 9:00pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING August 1st, 2016

The Vanderbilt Village Council held its regular meeting on Monday, August 1st, 2016 at the Village Hall. The meeting was called to order by Pro Tem Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: E. Boone, T. Heintz, M. Kenny, R. Musall, P. McMillion, R. Bush, Excused: Posgate Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., T. Kellogg, K. Powell, S. Boyd, R. Goff, D. Whitman, T. Serino, A. Haus, P. McMillion, K. Powers, S. Siweiki, P. Liss, R. Smith & A. Haus MOTION by Bush supported by Kenny to accept the minutes of the Aug. 1st, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: Communications – None Commissioners Report – Comm. Liss – reported that the court plaza has been very busy, the Community Center Proj. is proceeding successfully. The basketball court is complete. The tennis courts will be completed soon. The Veterans corners will be receiving new pavers along with a new flag pole. New millage was approved for Parks & Rec. along with the school mil. Presidents Report – No presidents report. Clerk – Discussion to have tax collection postponed to February which would allow the village to collect late penalties, instead of the county collecting the taxes. To be further addressed at next mtg. Street Administrators – Discussion review the Dozer Bid paving in the Village in the amount of $44,850.00. Motion by McMillion to accept Dozer Bid for paving in the amount of $44,850 supported by Kenny. Roll Call: Ayes: (6) McMillion, Musal, Boone, Kenny, Heintz, Bush. Nays: (0) MOTION APPROVED. Code Enforcement: Report of 3 bonfires; one which required co. sheriff & fire department. Updates: Grass at 463 Sheridan property has been cut by property owner. 410 E. Main St. is not compliant. Letter regarding code enf. violation will be sent to property owner. Questions relating to having our DPW worker cut grass and bill resident was addressed, concern was noted that there were too many trees to allow accessibility for grass to be cut. Barking dog complaint was made and OTC was contacted due to a dog bite. Note: for animal control issues, residents should contact OTC Animal control during day time hours and sheriff’s department after hours for issues or concerns relating to animal control. 375 Grant St. not being maintained – code enf. to follow up. Cedar Street send letter with fees /ticket to resident including date to which fines will begin accruing. Parks & Rec – Dobby met with OTC work crew regarding cost for Cedar Street. They stated it would cost in the range of $2000 to remove all overgrown vegetation. Zoning Administrator – One permit was issued. Others issues were related to code enforcement and bldg. violations at the county level. Planning Liaison – The Sheriff is supposed to come to meeting to discuss concerns relating to fireworks. It will either be Sheriff Nowicki or his undersheriff. Additional discussions related to whether or not Maple Street home repairs had zoning permits and the code enf. issues occurring at resident’s property; scrapping of vehicles (which is against Village ordinance). School Board Liaison – School is asking voters to approve sinking fund renewal (to run for an additional 4 years). This millage will generate aprox. $70,000 in 2017 and is used for building repairs and improvements. This funding is really needed and the Vanderbilt school really needs your vote and support. The school is asking the voters please vote “YES”. Fireboard Update – Millage on ballot needed to operate the fire department. Treasurers Report: Total of all Checking Accounts $543.227.83 Total of all Revenue $51,103.12 Total of all CD’s $84,507.90 Total of all Accounts $627,735.73 MOTION by Musall supported by McMillian to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $753.48 and to have the Local Fund repay the General $429.66 for Labor Due To’s. MOTION supported Boone. All in Favor; Motion Carried. MOTION by Bush to have Parks & Rec. repay the Equip. fund for May rental Due To’s in the amount of $490.27 for repayment at a later date; motion supported by Boone. All in Favor; MOTION PASSED. MOTION by Bush to have the Major Fund repay the Equipment Fund $1288.81; Local owes the Equipment Fund $658.33 & GF owes Equipment fund $1336.10; Parks & Rec owes the Equip. fund; $707.95 total of $3991.19 to be entered into the General Ledger and paid at a later date. Motion supported by McMillion; All in Favor; motion carried. Payment of Bills -MOTION by Boone supported by Bush to pay bills in the amount of $21006.57; All in Favor. Motion Carried. Meeting adjourned at the Call of the Chair at 8:00pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING July 12th, 2016

The Vanderbilt Village Council held its regular meeting on Tuesday, July 12th, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: E. Posgate T. Heintz, M. Kenny, R. Musall, P. McMillion, R. Bush, Pro tem C. Boone Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., D. Whitman, T. Serino, A. Haus, P. McMillion, K. Powers, S. Siweiki, P. Liss, R. Smith & A. Hash MOTION by Bush supported by Musal to accept the minutes of the June 6th, 2016 mtg. as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: Communications – None Commissioners Report – Comm. Liss – reported Airshow was a great success. Court House Plaza proj. is complete. Emmett Co. is working on hiring more help to support recycling proj. & possibly adding additional dumpster. Discussed possible library expansion proj. Presidents Report – E. Posgate – addressed Code Enforcement (C.E.). Complaints along with residents who are not compliant with VOV ordinances. Ordinance for yard maintenance (Noxious weed Ordin.) has been posted throughout Village. VOV C.E. will be enforcing these rules and residents who do not comply with ordinances will be fine accordingly. Right-a-ways are considered resident responsibility are to be maintain by property owners. Clerk – Reminded Trustees who need to renewal their petitions to be on ballot need to meet with Township clerk after tonight’s mtg. Petitions need to be completed before the 4 pm, July 26th, 2016 deadline. Street Administrators – We need to need bids for Main street. There has been one bid submitted but was not an accurate bid. We did not receive any more bids for the Roll Plow. Bush recommends that we accept the previous offers and accept one of the those. Motion by McMillion supported by Heintz to accept the highest bid of $6000.00 from B. Sides to purchase the Roll Plow from the Village of Vanderbilt. ROLL CALL: Ayes: Heintz, Bush, Posgate Boone, Musal & McMillion Nays: Kenny. MOTION APPROVED. After a discussion with Clerk and reviewing the cost of new truck and cost for annual equipment expenses, it was determined the cost for a new vehicle would deplete our equipment fund too much. Instead Mr. Bush will be looking in to used vehicles which could meet the village needs without negatively impacting the Equipment fund in future years. MOTION by Bush supported by Kenny to accept the bid of $550.00 to remove tree in alley way (on Village property) near R. Goff property. All in Favor; MOTION APPROVED Question by Bush whether we could remove a tree which is dead but on resident property. Board members stated we could not, it is the property owner’s responsibility. The Sterling needs to go over to Butch’s for a quote for repair (regarding wiring issues). Bush will provide additional inform. at future mtg. Code Enforcement: Report of bonfire. This was addressed and residents complied. There was also an issue with a stray dog (a pit bull) which bit someone. This was referred to sheriff and animal control. Spoke to property owner at Sheridan St., owner stated that they will be up to cut grass and are looking for a contractor to tear down garage. Parks & Rec – We want to offer a special thank you to Ernie & Beverly Schuster along with Loraina Payton for donating their time to help beautify the Village of Vanderbilt in preparation for the 4th of July celebration. They devoted many hours of personal time to achieve this task and the efforts were great appreciated. Thank you so much! Zoning Administrator – Two applications out. Infraction of Layfette street for a non-code violation. Planning Liaison – Discussed upcoming recreational marijuana bill, Reviewed Master Plan. School Board Liaison – Hired a new title one teacher, Mrs. Respecki. There will be after school tutoring prg. offered this fall. The school also hired new athletic director; Amie Byelich. Fireboard Update – We need more volunteers. We are short-handed. Treasurers Report: Total of all Checking Accounts $539,045.74 Total of all Revenue $8,710.45 Total of all CD’s $84,507.90 Total of all Accounts $623,553.64 MOTION by McMillian supported by Musal to accept the treasurer’s report as written. All in Favor. Motion carried. Discussion relating to Maple Street Public Right-A-Way relating to rent terminology and vehicle demolition taking place on property, along with the state of the current building which is in disrepair. Action required. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $660.96 and to have the Local Fund repay the General $583.86 for Labor Due To’s. MOTION supported Boone. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund $850.71; Local owes the Equipment Fund $1162.25 & GF owes Equipment fund $1,360.28; Parks & Rec owes the Equip. fund; $1063.69 total of $4436.93 to be entered into the General Ledger and paid at a later date. Motion supported by Kenny; All in Favor; motion carried. Payment of Bills -MOTION by Kenny supported by Bush to pay bills in the amount of 21,367.44; All in Favor. Motion Carried. MOTION by Bush to pay auditors upfront and in full in the amount $5800.00, supported by Heintz. All in Favor; Motion carried. Meeting adjourned at the Call of the Chair at 9:00pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING June 6th, 2016

The Vanderbilt Village Council held its regular meeting on Monday, June 6th, 2016 at the Village Hall. The meeting was called to order by Pro tem Boone at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: T. Heintz, M. Kenny, E. Posgate, R. Musall and P. McMillion, R. Bush Members Absent: E. Posgate (excused) Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., D. Whitman, T. Serino, A. Haus, M., P. Sides, B. Schuster, E. Schuster, M. Edwards, K. Hesselink & P. McMillion MOTION by Bush supported by McMillian to accept the minutes of the May 2nd, 2016 as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: In attendance were two Circuit Court Judge Candidates: K. Hesselink introduced himself to constituents and answered questions from the board members and M. Edwards who also introduced himself to the audience and answered similar questions. Both candidates are running in this year’s August 2nd primary for the 46th Circuit Court Judge. Resident B. Schuster addressed the board requesting permission to bring parades and other celebratory events back to Vanderbilt. The board approved. B. Schuster will be working on parade and other event for residents and children. It’s a small community but a big job, volunteers are welcome! Motion by R. Bush to allow B. Schuster to manage and organize parade activities for 4th of July supported by R. Musal. All in Favor: Motion Passed Communications – None Commissioners Report – Comm. Liss – absent (excused) Presidents Report – E. Posgate - absent (excused) Clerk – Reviewed with the board a road mileage which was on the ballot in 2014 for OTC which included the Village of Vanderbilt (VOV). An audit determined some road funds which were collected and intended to be used for V.O.V. were not distributed to the V.O.V. As a result of these findings, the V.O.V. will be receiving annual payments each year for our local and primary roads until 2023. This year the V.O.V will receive a back payment of $17, 314.24 which includes 2014 & 2015 collections. Street Administrators - R. Bush submitted specs. for a Chassis he would like to purchase for the Village. The Chassis prices range from $84,034 (Zaremba’s) and $87,920 (Kentworth) which were the two of the bids provided. In addition to the Chassis the V.O.V. will need to outfit the Chassis cost could range an additional $40,000. Bush’s recommendation is to go with the International and is requesting approval tonight. The clerk stated that there was only $50,000 approved for equipment purchases in this year’s budget, such changes would require further budget review, forecast and approval if such a purchase is to take place. Bush stated to have such a piece of equipment would allow more easy of usage. Currently each time equipment is used, accessories have to be changed out per use which is not an efficient use of time or equipment. Furthermore, Bush stated if we have sufficient funds we should make the purchase. Musal asked if additional bids have been received to outfit Chassis. The only bid currently received was from Butch’s. The board concluded that additional specs., bids and information would be need further understand the complete cost involved with such a purchase. Next order of business. The loader broke and required emergency repairs. Work was approved by supervisor and performed by N & J. Cost of the repair was $2510.59. Equipment which was taken to Butch’s for repair has been completed. Bush is requesting an additional $500.00 to have this piece of equipment sandblasted and painted to preserve the life of the equipment. It will cost approx., $900 (bid provided), there is $400 remaining from original request so an additional $500 will cover the cost to protect the frame. The bid for plow needs to be repeated, a new ad will be placed in the paper for re-bidding of this plow. Bush provided bid from OTC regarding seal coating for Donavan to Arthur along with Berry Street (this area will be double seal-coated as they have not been seal-coated previously. OTC will need approval at their upcoming mtg. in order to proceed. Bush has a bid for job on Main St. waiting for bid from a local contractor along with Payne & Dolan. The board acknowledge that working in conjunction with the county provides additional savings so if the Village is able they should utilize the cost savings. Payne & Dolan will also be working on township parking lot; we may be able to coordinate with them for additional savings. Motion by Bush to accept the temp. OTC Road Commission bid for $25,400 for sealing coating for the streets listed in the seal coating bid; supported by McMillion: Roll Call: Musal, Boone, Bush, Kenny, Heintz, McMillion. Posgate (absent). All in Favor; Motion passed Motion by Bush to approve the payment to N & J for the repair of the drive shaft on the loader in the amount of $2510.59 supported by Musal. Roll call: McMillian, Musal, Heintz, Kenny, Bush, Boone; Posgate (absent). All in Favor; Motion Passed MOTION by Musal to rebid plow for two weeks. Supported by Bush. All in Favor; Motion Carried MOTION by Bush to have International sanded and painted for an additional $525.00 Supported by Kenny. Reminder Dump Day is this Saturday. Code Enforcement: Several issues with campfires were addressed. Issue with home on 463 Sheridan Street. Code Enf. has finally heard back from owner and is expecting a call back. Land owner has been cited 3 times from OTC and is not responding. Owner of property on Cedar Street is not compliant. Should be able to go in at this point, cut and bill resident as they have been notified multiple times and the continue to be non-compliant? Pro Tem stated send 7 days’ notice informing owner that if the property is not cleaned up is it need a ticket/fine will be issued. Parks & Rec – Children’s Park has been weeded. Flowers have been planted in planters. Request to consider adding hanging baskets in town next year and perhaps removing or move the large planters and replacing them with new decorations. Discussion to be continued at a later date. Zoning Administrator – Permits are slowing down. REMINDER ALL FENCES REQUIRE A PERMIT. Planning Liaison – Discussed upcoming recreational marijuana bill, Reviewed Master Plan. The Village should consider alternative street lighting for money saving reasons. T. Kellogg has been asked to help research this project along with available grants for such projects. School Board Liaison – Brief report. Reviewed the financials. School is taking bids for Well. Fireboard Update – No report Treasurers Report: Total of all Checking Accounts$549,832.72 Total of all Revenue $29,395.65 Total of all CD’s $84,406.70 Total of all Accounts$634,239.42 MOTION by Kenny supported by McMillion to accept the treasurer’s report as written. All in Favor. Motion carried. Due To’s – To repay General Fund MOTION by Bush to have the Major Fund repay the General Fund $1017.72 and to have the Local Fund repay the General $693.90 for Labor Due To’s. MOTION supported Boone. All in Favor; Motion Carried. MOTION by Bush to have the Major Fund repay the Equipment Fund 1759.75; Local owes the Equipment Fund $1426.29 & GF owes Equipment fund $2131.31; total of $5317.35 to be entered into the General Ledger and paid at a later date. Motion supported by Kenny; All in Favor; motion carried. Music in the Park July 9th 6-9pm. Free music, food and drinks. Motion by Bush supported by Musal to donate for video card out of old comp. equipment to be donated to Elk Land Center. All in Favor; Motion Carried. Payment of Bills -MOTION by Boone supported by Kenny to pay bills in the amount of $12,686.23 All in Favor. Motion Carried. Meeting adjourned at the Call of the Chair at 9:15pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING Minutes, May 2, 2016

The Vanderbilt Village Council held its regular meeting on Monday, April 4th, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: T. Heintz, M. Kenny, E. Posgate, R. Musall and P. McMillion, R. Bush Members Absent: C. Boone (excused) Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., Commissioner Liss, D. Whitman, T. Serino, A. Haus, M., K. Powell & P. McMillion MOTION by R. Bush supported by Posgate to Rescind Forgiveness of Rentals made by from April 4th to by revisited as new business in today’s meeting. All in Favor; Motion Carried MOTION by Bush supported by Kenny to accept the minutes of the April 4th, 2016 as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: T. Serino requesting support to continue maintaining website for the village. The bill is included in the warrant. Discussed upcoming Memorial Day Event taking place at the cemetery. Communications – None Commissioners Report – Com. Liss stated that the county will be hosting another airshow taking place Father’s Day weekend this should be the largest one so far. House hold hazardous waste disposal for county residence will be held June 11th at the Road Comm. Bldg. from 9-2pm. Non-profit space available in Gaylord, if interested contact Comm. Liss. New Transportation manager; T. Cherwinski. OTC is working on creating an electronics recycling program. Comm. Liss will not be at next mtg. Presidents Report – Briefly discussed casino. No updates at this time. Clerk – Updated meeting schedule due to holidays and meeting conflicts. MOTION to approve new meeting schedule. Motion made by Posgate supported by R. Bush All in Favor; Motion Carried. Notice that election petitions will need to be submitted by July 26th by 4:00pm. D. Whitman will meet with everyone who is up for renew after the July 12th mtg. to review application process. Street Administrators - R. Bush submitted bid from Steve’s electric to add electric to the Equipment Bldg. the bid is for $1900. We also have a bid for a new Wing-Plow for $6045 to replace old plow which needs replacing. Offer on the roll-plow for $6000. An ad will be place in paper for week to allow additional bids. It’s 5 years old, like new. Additionally, the international was taken to shop for repair. It may also need to be sand blasted and repainted to prolong the life of the frame. Two new tires for dump trailer are needed. This should cost approx. $250.00. Still waiting to hear about bids on street paving and seal coating. Northern Excavating is asking for the Village to pay ½ of the cost upfront for Cheboygan Street drain repair in the amount of $2813. MOTION by Bush to accept bids for Steve’s electric for $1900.00 to add electricity to the storage garage. Supported by Musal. ROLL CALL: Yes: Posgate, Bush, Musal, McMillion, Kenny, NAYs: Heintz Absent: Boone; Motion Carried MOTION by Bush to accept bid for Wing-Plow for $6045 from Truck and trailer. Supported by Kenny. ROLL CALL: Yes: Posgate, Bush, Musal, McMillion, Kenny, Heintz; Absent: Boone All in Favor; motion carried MOTION by Bush to place ad in paper for one week for bids on the roll-plow, supported by McMillion; All in Favor; Motion Carried. MOTION by Bush to get International (1995) repaired and that the Board approves up to $3500 for repair of the International, motion supported by Heintz. All in Favor; Motion Carried. MOTION by Bush to spend up to $250.00 to get the dump tires replaced. Supported by Kenny. All in Favor; Motion Carried. Discussion to look into replacing existing street lights with LED lights to save on yearly expenses incurred for street lights. Perhaps we can work the Kellogg’s and see if they could assist us in grant writing process. Our annual expenses for street lights in the Village is approx. $12,000. The savings as a result of using LED light could provide a reduction of more than 50% of our current street light expenses. This is something we need to look into. MOTION by Bush to pay North Excavating 50% upfront in the amount of $2813 to repair the drain on Cheboygan Street (Total bill is $5626). Supported by Musal. ROLL CALL: Yes: Bush, Posgate, McMillion, Musal, Kenny, Heintz Posgate, Bush, Musal, McMillion, Kenny, Heintz; All in Favor; Motion Carried. Absent: Boone Reminder: Village Clean Up Day will be June 11th from 8am – 2pm. Motion by R. Bush to hire Northern Excavating and Asphalt to put the drain in on Cheboygan street in the amount of $5626.26. R. Musal 2nd the motion. All in Favor. Motion Carried. Code Enforcement: Two fires put out. Issue with home on 463 Sheridan Street. Code enf. Has made multiple attempts to contract homeowner to address the issues relating to the property (caved in garage). Homeowner has not responded. Kenny will make one more attempt to reach homeowner and if there is no response he will send a certified letter regarding the violation. Letter also needs to be sent to Cedar St. resident to cut grass and maintain property per local ordinances. Parks & Rec – Children’s park needs porta-potty delivered for summer. Flowers will be planted in time for holiday. MOTION by Bush to allow Parks & Rec. to order porta-potty for Children’s park; supported by Musal All in Favor; Motion Carried. Zoning Administrator – Three zoning permits were issued this month. Ordinances are being reviewed by the Planning Comm., including the Mass Gathering Ordinance needing to be revised. E. Haus also contracted the county regarding the Sheridan property. Planning Liaison – Further reviewed the need to review and update local ordinances; specifically the Mass Gathering Ordinance. School Board Liaison – Brief report. Reviewed the financials. The school is looking into purchasing additional tables for cafeteria. Coach Conn was chosen coach of the year. The school wants to have a family night once per month. Speaker system needs to be repaired (taking bids). Fireboard Update – Completed ballot language for ballot. Monthly fire report. Firemen are working at completing classes. EMS had 12 total runs. Discussed spending and how to better manage expenses. Treasurers Report Total of all Checking Accounts $540,818.50 Total of all Revenue $7,373.93 Total of all CD’s $84,333.05 Total of all Accounts $625,151.55 MOTION by Kenny supported by Bush to accept the treasurer’s report as written. All in Favor. Motion carried. MOTION by Bush to accept the amended March treasurers report to show the delinquent taxes supported by Posgate to accept the treasurer’s report as written. All in Favor. Motion carried. Old Business: Annual Website Subscription renewal MOTION by Bush supported by Musal to renew the website in the amount of $150.00. All in Favor; Motion carried. MOTION by Bush to accept resolution 2016-2 supported by Posgate. ROLL CALL: Yes: Posgate, Bush, Musal, McMillion, Kenny, Heintz; Absent: Boone New Business: Final Adjustments to Settlement – Rental Equipment Repayment – forgiveness amounts on rental forgiveness was increase to better accommodate previous years’ forgiveness amounts. MOTION by Bush the Equipment Fund agrees to accept the payment of $17,719.89 for the repayment of rental fees from the General Fund in the amount of $4897.13; Local St. Fund to repay $4600.87 & Major St. Fund to repay 8221.89 to Equipment Fund. Supported by Kenny: All in Favor; Motion Carried. ROLL Call: Yes; McMillion, Musal, Heintz, Kenny, Posgate & Bush; NO: none; Absent: Boone All in Favor; Motion Carried. MOTION by Bush that the Equipment Fund agrees to forgive $13,700 from the General Fund; $24,000 from the Local Fund and $16,000 from the Major Fund; supported by Posgate; ROLL Call: Yes; McMillion, Musal, Heintz, Kenny, Posgate & Bush; Nay’s: none; Absent: Boone All in Favor Motion Carried. Due To’s – To repay General Fund MOTION by Posgate to have the Major Fund repay the General Fund $508.86 and to have the Local Fund repay the General $663.06 for Labor Due To’s. MOTION supported Kenny. All in Favor; Motion Carried. MOTION to have the Major Fund repay the Equipment Fund 1601.21; Local owes the Equipment Fund $1974.81 & GF owes Equipment fund $1843.72; total of $5419.71 to be entered into the General Ledger and paid at a later date. Motion supported by Bush; All in Favor; motion carried. MOTION to by Bush to dispose of old office equipment by taking them to Goodwill and reformatting/wiping out hard drives and old information; supported by Kenny. All in Favor; motion carried. Payment of Bills -MOTION by McMillian supported by Kenny to pay bills in the amount of $10,517.45 All in Favor. Motion Carried. Meeting adjourned at the Call of the Chair at 8:25pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING APRIL 4TH, 2016

The Vanderbilt Village Council held its regular meeting on Monday, April 4th, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: T. Heintz, M. Kenny, E. Posgate, R. Musall and P. McMillion, R. Bush Members Absent: C. Boone (excused) Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., Commissioner Liss, D. Whitman, T. Serino, A. Haus, M. Cole, S. Thompson MOTION by Kenny supported by Musall to accept the minutes of the March 7th, 2016 as presented. All in Favor; (Boone; abstained for excused absence) Motion Carried. No Additions or Deletions Public Comment: None Communications – None Commissioners Report – Com. Liss stated that the county will be hosting another airshow taking place Father’s Day weekend this should be the largest one so far. Court House Project is on hold due to weather. Once the weather breaks the final stages of the project will be completed. House hold hazardous waste disposal for county residence will be held June 11th at the Road Comm. Bldg. from 9-2pm. Presidents Report – The president reappoints the following members to their appointed positions: Code Enforcement- M. Kenny, Planning Liaison. - T. Heintz, Zoning Adm. – E. Haus, School Board Liaison. – R. Musal, Parks & Rec. – P. McMillion MOTION to approve appointments. Motion made by Posgate supported by R. Bush All in Favor; Motion Carried. Clerk – Stated that we need to buy receipt books for the Village, these are special ordered and required. The supply is bulk and should last several years. The cost for this order is $360.00/10 books of 150 receipts per book -.24cent per receipt an overall savings of $135.00 for 3-year period. Note: In the letter provided in the budget packet the mileage amount should have been noted as 9.00 – there was not an increase to the mileage. MOTION by R. Bush, supported R. Musal to purchase receipt books from Schelb & Assoc. in the amount of $370.50. which provide a savings of $135.00 for a 3-year period. All in Favor; Motion Carried. Street Administrators - R. Bush submitted bid provided by Northern Excavation to correct the drain issues on Cheboygan Street. The bid for the repair was $5626.26. R. Bush recommends we do a tune-up on our truck which is overdue. He recommended this to be completed next month. Blades need to be purchased for the tractor- these can be purchased at a later date (cost aprox. $300.00). Plow which was purchased several years ago needs to be sold or exchanged towards the purchase of a new blade. The Village Clean Up Day will be June 11th from 8am – 2pm. We will be utilizing Pac Sanitation for clean-up. Motion by R. Bush to hire Northern Excavating and Asphalt to put the drain in on Cheboygan street in the amount of $5626.26. R. Musal 2nd the motion. All in Favor. Motion Carried. Motion to purchase 10 yards of gravel from Northern Processing this will come out of Major Street Funds. Motion made by M. Kenny supported by R. Musal. All in Favor. Motion Carried. Request to purchase street signs at $292.80; Stop Signs at $106.90; Brackets for Sign Holders $147.40; blades $200-$300.00. MOTION by M. Kenny to purchase street signs, stop signs, sign holders, 3 mower blades; all items approved up to a cost of $1000.00 supported R. Bush. All in Favor; Motion Carried. Motion to sale Plow to Truck & Trailer towards the purchase of new blade and/or get bids (bids will be provided to board for approval). Motion by R. Bush supported by Posgate. All in Favor. Motion Carried. Street Violation issue: A letter 2nd letter was sent to resident requesting her to remove the tree and its remnants. The resident had a tree cut down on her property in fall and had the remnants placed the right-of-way. This was the 2nd notification since fall when the incident occurred. The Village offered to provide a trailer to be used by resident for the removal of these said items. There has been no response by the resident. The Street Adm. stated that he will send one final notice with a one-week deadline for the resident and if the items are not removed, the Village will have the tree and its remnants removed. The resident will be billed for the cost of the removal. This trailer is made available to all Village residents for this purpose. Our residents can call our office and request usage for this reason. Residents are responsible to fill it (with yard waste ONLY) within a reasonable amount of time. Once filled they should notify the Village. Our DPW worker will pick-up and dispose of the contents as benefit to our residents. Code Enforcement- One compliant regarding a bon fire. Resident was told to put out fire/resident; they complied. Parks & Rec – Flags will be ordered for the parks. They should arrive and be in place in time for holidays. Zoning Administrator – Planning mtg. change to April 12th due to scheduling conflicts Planning Liaison – Ordinances need to be reviewed. Mass Gatherings ordinance needs to be amended. Hazardous waste ordinance repealed. The Medical Marijuana business is closed. School Board Liaison – Brief report. Considering hiring Ms. Byelick & Ms. Rich as co-parent liaison for remainder of school year. Extended superintendent’s contract for one year. Fireboard Update – Accepted their 2016-2017 budget. Looking into prices for Scott Packs @ $150.00, which is a good price. A set of turnout gear has been made available to borrow. Treasurers Report Total of all Checking Accounts $543,980.35 Total of all Revenue $20,310.16 Total of all CD’s $84,285.01 Total of all Accounts $628,265.36 MOTION by R. Bush supported by Kenny to accept the treasurer’s report as written. All in Favor. Motion carried. Old Business: None Due To’s – none Final Adjustments to Settle – Local Street Funds – None. Major Street Fund Adjust Traffic Signs Acct.-$64.18 to be repaid to the Equipment Fund. This was an equipment purchase relating to signs -Major Street -Traffic Signs Account. Motion to adjust Major Street Fund Street sign account and repay Equipment fund $64.18. Motion by E. Posgate support by R. Bush. All in Favor. Motion Carried. Rental Equipment Repayment - rescinded to make further adjustments to be addressed at May 2, 2016 meeting. Payment of Bills -MOTION by Kenny supported by Bush to pay bills in the amount of $8179.79 All in Favor. Motion Carried. Meeting adjourned at the Call of the Chair at 8:02 pm AnnaMarie Deeter Clerk/Office Manager Approved Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING FEBRUARY 1, 2016

The Vanderbilt Village Council held its regular meeting on Monday, February 1, 2016 at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: T. Heintz, M. Kenny, E. Posgate, R. Musall and P. McMillion Members Absent: R. Bush (excused), & C. Boone (excused) Others Present: A. Deeter – Clerk, N. Karslake – Treasurer, E. Haus – Zoning/Planning/Training Admin., Commissioner Liss, A. Haus, D. Whitman, T. Serino, J. & T. Kellogg, & P. McMillian MOTION by Musal, supported by Kenny to accept the minutes of the January 4, 2016 meeting as presented. All in Favor; Motion Carried. No Additions or Deletions Public Comment: T. Kellogg addressed the council requesting a Letter of Commitment towards the Trailhead project. The commitment would be in relation to the 10x120 ft. area attached to Cheboygan Street, which would provide additional parking along the Trailhead. This commitment would take place in 2017 but would be presented in the package submitted to the DNR for funding approval in April. A. Deeter commented that the state and local street liaisons (State assigned Street Engineers) had been contract regarding usage of street funds for such a project and was awaiting final responses from these sources. T. Kellogg also stated that the Village would need to sign a Letter of Understanding relating to joint maintenance of the park area. These documents will need to be passed by motion at our March 7th meeting. J. Kellogg discussed the maintenance agreement between the Village & the Township and what has been agreed to by each entity. The document involved is still being updated and should be completed by the March meeting. Commissioners Report – Com. Liss brought a resolution in honor of E. Haus relating to her 20 years of service to the Village of Vanderbilt. This resolution was created and approved by the Board of Commissioners for Otsego County and presented by Comm. Liss. President Posgate then presented E. Haus with a plaque in honor of her services to the Village of Vanderbilt and personally thanked E. Haus for all of her dedication through the years. He stated that he could not thank her enough and her services, which were greatly appreciated. Clerk –Discussed board member packets which including 2016 tax information, dates relating to the end of the fiscal year and budget request worksheets. Further discussed was information pertaining to the trailhead project and proposed Village contributions towards the maintenance of this project. The decision was as follows: all work currently completed by the Village will continue to be completed by the Village, as would plowing of this area. The power poles owned by the Village would remain as a Village asset, however access would be permitted (additional cost would be applied to the responsible party). The two wells owned by the Village could be utilized for this project; however, updates may be required. All updates would be the responsibility of the grant fund, not a Village expense. Use of playground equipment was another topic discussed, specifically what to do with playground equipment. The board will discuss this topic later in the meeting. Street Administrators report – E. Posgate received estimates from Otsego for paving the project relating to Cheboygan Street. E. Posgate and is still waiting for additional quotes for parking area of Cheboygan Street the specific footage will be 120 x 10 ft. for this street parking project. Code Enforcement- Code enforcement to address parking violations relating to plowing and winter parking rules. Parks & Rec – No updates Zoning Administrator – working on trying to get permits from the Elk Horn Grill. E. Haus has also been made aware of trailer renovations in the Village; which no permits have been pulled. She will be follow up on this matter. Planning Liaison – T. Heintz stated the planning committee held their regular meeting. The owners of the Elk Horn Grill were in attendance. The owners stated that they had been working with the county to ensure they had followed the correct permit process for the changes made at their businesses. The building department will determine whether or not they have followed the appropriate guidelines. The planning committee is awaiting the building department decision. The fence at this property will all be reviewed by the Zoning Administrator. As of this date a permit has not been provided. E. Haus also noted from now on any commercial zoning permit requested must include a site plan and be approved by the Planning Committee per state law. School Board Liaison – New teacher hired, grant provided by Exxon Mobil, March 1st blood drive at school, and parent teacher conference along with spaghetti dinner will be offered on the March 4th. Wall was built for the protection of the students and staff. Project is complete and looks very nice, another positive change for the Vanderbilt School. Fireboard Update – There were several fire runs during the month. There have been several new hires. Repairs were required for the plow truck and were authorized. Treasurers Report Total of all Checking Accounts $554,150.19 Total of All CD’s $ 84,152.17 Total of all Revenue (January) $ 40,550.07 MOTION by Musall supported by Kenny to accept the treasurer’s report as written. All in Favor. Motion carried. Old Business: Public right-away license for the Maple trailer just needs a signature from resident. Social Host Resolution – RESOLUTION 2016-1 MOTION to support the Host Awareness Month Resolution 2016 -1 Motion by Posgate supported by Kenny Roll call: Heintz, Kenny, Posgate, Musall & McMillian. All approved MOTION the Township will be the signing authority for the Trailhead grant for Joint Trailhead Project with the Village. Motion by Kenny supported by Musall. All in Favor. Motion Carried MOTION that the playground equipment in the current children’s park can be used for the trailhead playground and if it was not utilized it would go back to the Village to be used in another Vanderbilt park. Motion by McMillian supported by Heintz. All in Favor. Motion Carried Due To’s - MOTION by Kenny to have the Major Fund repay the General Fund $755.58. Motion supported by Posgate. All in Favor Motion to have the Local Fund repay the General $817.26. MOTION supported by Posgate. All in Favor MOTION by McMillon supported by Posgate to pay bills in the amount of $10,704.10 Motion supported by Posgate. All in Favor Meeting adjourned at the Call of the Chair at 8:00 p.m. AnnaMarie Deeter Clerk/Office Manager Approved 3/7/16 AMD

Vanderbilt Village Council Minutes, January 4, 2016

The Vanderbilt Village Council held its regular meeting on Monday, January 4, 2016 at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was the Lord’s Prayer; it was followed by the Pledge of Allegiance. Members Present: R. Bush; T. Heintz; J. Kenny; P. McMillion; R. Musall; E. Posgate, C. Boone. Others Present: Commissioner Liss; D. Whitman; T. Serino; T. Kellogg; K. Murphy; B. McMaster; B. Matelski; A. Haus N. Karslake; Treasurer; A. Deeter Clerk; E. Haus Zoning/Planning Adm. MOTION by Boone, support by Musall to accept the minutes of December 7th, as printed. All in Favor; Motion Carried Public Comment: K. Murphy; member of the Leadership Committee for Otsego County, interviewed board members asking what was involved and required to be members of the Village Board. Brief question and answer period commenced. Communications – no additional communications Commissioner Liss reported that the Court House Plaza Project was moving along very well. Tables have been added, currently working on stonework. EMS construction project should be completed by mid-month. Two year deputy contract has been approved. Financial mgt. approved a $50,000 for the trailhead project and $5,000 for planning process of the project. Presidents report – we have to be more diligent in relation to zoning permits. We need to keep the zoning board informed in order ensure everyone is applying for zoning permits and that everyone is being held to the same standards. We need to make sure the rules are followed by all residents and businesses. Zoning Adm. – 2 permits issues in Dec. Street Administrator – still no confirmation on electrical box being set up at our storage building. Ron will follow-up on this when we returns if electrical box has not been installed. He will ask for additional bids if the job is has not been completed. Street Admin. will be in Florida next two month, E. Posgate will oversee these duties while R. Bush is out of town. Code Enforcement – nothing to report Parks & Rec. – nothing to report Planning- nothing to report in addition to zoning issues previously discussed. School Board Liaison - reported M. Keen’s resignation, School Board & Teachers Appreciation to community with community dinner provided. Bids for front entrance provided. Board accepted bid for new fire-doors. Graduation sch. For June 3rd. Fire Board- reported promotion of 2 officers Change in Position- new clerk A. Deeter & new treasurer N. Karslake. New role for E. Haus, planning/zoning administrator MOTION by Bush, support by Kenny All Approved Treasurer’s Report: Total of all checking accounts $515.326.68 Total of all CD’s 84.090.81 Total of Funds $599,417.49 Total Revenues for October $ 12,888.48 MOTION by Bush, support by Kenny to accept the treasurer’s report as read. All in Favor; Motion Carried. Due To’s for December followed: Total Labor Due To’s for December DPW $ 1387.80 Parks 277.56 $ 1665.36 Major Street $ 531.99 Local $ 447.18 $ 979.17 Total $2644.53 MOTION by E. Posgate, support by Musal to accept December labor Due To’s and have the Major and Local Street to pay the amount due: $531.99 for Major, $447.18 / for Local. All in Favor, Motion Carried. Total Equipment Due’ To’s DPW $1996.33 Parks $ 469.98 Major Fund $1442.15 Local Fund $1308.75 Total Equipment $5217.21 MOTION by Bush, support by C.Boone to accept the Equipment Rental figures, enter them into the General Ledger, for payment at a later date. All in Favor/Motion Carried. MOTION by Posgate, support by Kenny to pay warrant in the amount of $10505.89. All in Favor; Motion Carried. MOTION to adjourn by Kenny, support by the chairman. Meeting adjourned at 8 p.m. Deeter. A -Clerk/Office Manger

Village of Vanderbilt, 606 Garfield Street, Vanderbilt, MI 49795 Dec. 7, 2015 Regular Council Mtg. Minutes

The Vanderbilt Village Council held a public hearing and then their regular December meeting on Monday, December 7, 2015, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was The Lord’s Prayer. It was followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; T. Heintz; M. Kenny; P. McMillion; R. Musall; E. Posgate. Others present: P. McMillion; Commissioner Liss; D. Whitman; T. Serino; S. Boyd; T. Kellogg; A. Deeter-Treasurer; E. Haus-Clerk. MOTION by Posgate, support by Bush to close the regular meeting of Council and begin the Public Hearing. All in Favor; Motion Carried. The purpose of this hearing was explained by T. Kellogg, Planning Commission member. The Vanderbilt Recreational Plan had been available for residents to review for the past thirty days; the Council now wishes to hear any comments. There were no comments from the audience, and no comments additionally from telephone, mail, or E Mail. MOTION by Bush, support by Posgate to close the Public Hearing and return to the regular meeting. All in Favor; Motion Carried. MOTION by Bush, support by Boone to adopt the Vanderbilt Village Recreation for a period of five years 2015-2020. All in Favor; Motion Carried 7-0. MOTION by Bush, support by Musall to approve the minutes of November 2, 2015 as printed. Six in Favor, with abstention by Boone because of absence. Motion Carried. There were no changes to the agenda. Communications were included in the Council packets. Commissioner Liss reported that work on the Court House lawn was now waiting for delivery of some stone work. The work has come along very well this fall, and there has been a lot of interest by the general public. President Posgate reported that there would be several changes with the agenda in 2016. There may be comment only at the close of the meeting. Also he hopes that everyone attending the meetings will ask permission before speaking..... not just speak out whenever they feel like to express their opinions. He is hopeful that the audience will show respect, not hold personal discussions while Council, Clerk and Treasurer are attempting to conduct business. Clerk’s report was a detailed (written) explanation of her discussion with Vern Schlaud of the Land Use Department. He advised that his group will be tightening up on land usage issues, and will be enforcing Code more fully. He expressed the hope that the Village would also be more stringent in upholding our Zoning Ordinance. To make it possible to enforce land usage, it will require cooperation between the County and the Village. (2) Clerk also asked permission to purchase two locking four drawer files 28" deep for Financial/Tax records and Planning/Zoning. MOTION by Posgate, support by Bush to give authorization to purchase two locking file cabinets 28" deep at not more than $249.00 each. Clerk will look for a better price. All in Favor; Motion Carried. Street Administrator distributed a list of proposed projects for 2016 with the hill on Main/Arthur and Cheboygan Street being the main items. Also reported regarding large tree cut down by resident, who would have received assistanceand use of trailer had she requested help. Will need to send letter regarding above. Third item is confustion caused by one way signs on Donovan/Arthur. MOTION by Bush, support by Kenny to purchase 2 signs to correct directions taken by drivers at this intersection. Cost to be $60.00. All in Favor; Motion Carried. Code Enforcement reported a call on Burning. Resident complied when Ordinance was explained to him. Parks and Rec - No report. Planning Commission completed work on Recreation Plan. Looking forward to having Ms. Salvador on the Planning Board. School Board Liaison announced date of Blood Drive - December 12. Good school spirit.. more pride in grades and school activities. Teachers are learning new ways and presenting subject more interestingly. Fire Board - No report, although the Board did meet. Treasurer’s report: Total of all checking accounts $ 523,040.78 Total of all CD’s 84,044.33 Total of all Funds $ 607,085.11 Revenue for all of November $ 15,325.41 MOTION by Bush, support by Musall to accept the Treasurer’s Report as read. All in Favor; Motion Carried. A Three Year Contrat for Audtiting was received from Campbell Audit P.C. Cost is $5,800 for each of three years. MOTION by Bush, support by Kenny to approve contract. All in Favor; Motion Carried 7-0. Due To’s Followed: November Labor: Major Routine $508.86 Major Winter 46.26 Local Routine 771.00 Local Winter 46.26 Parks 0 DPW 1711.62 3084.00 MOTION by Kenny, support by Bush to accept the Labor Due To’s as presented and to have the Major Street Fund pay the General Fund $508.86 + 46.26 for a total $555.12; and the Local Street Fund Pay the General Fund $771.00 + 46.26 for a total of $817.26 during the month of December. November Equipment Rental: Total Equipment Rental Due To’s $6651.20 Major Routine 2391.00 Major Winter 97.20 $ 2488.20 Local Routine 3822.02 Local Winter 97.20 DPW 243.78 MOTION by Bush, support by Kenny to accept the equipment rental figures, have entered in the General Ledger for payment at a later date. All in Favor; Motion Carried. In reviewing Local Street Figures, it was necessary to take $4,500.00 from Routine Contractor Service and add $4,000.00 to Routine Maintenance Equipment Rental and $500.00 to Routine Maintenance Wages. MOTION by Bush; Support by Kenny to make the above adjustments. All in Favor; Motion Carried. Review of Major Street Figures, it was necessary to take $3,000.00 from Routine Maintenance Contract Service and add $3,000.00 to Routine Maintenance Equipment Rental. MOTION by Bush, support by Boone to make the above adjustments to the Major Street Fund. All in Favor; Motion Carried. MOTION by Boone, support by Bush to pay warrant in the amount of $10,505.89. All in Favor; Motion Carried. Meeting was adjourned at the Call of the Chair at 7:55 p.m. Elizabeth M. Haus Clerk/Office Manager

Village of Vanderbilt Council 606 Garfield Street, Vanderbilt, MI 49795 Minutes NOVEMBER 2, 2015

The Vanderbilt Village Council held its regular meeting on Monday, November 2, 2015, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was the Lord’s Prayer; it was followed by the Pledge of Allegiance. Members Present: R. Bush; T. Heintz; J. Kenny; P. McMillion; R. Musall; E. Posgate. Member Excused: C. Boone (excused) Others Present: Commissioner Liss; D. Whitman; T. Serino; T. Kellogg; S. Boyd; Lorena Payton; J. Yurack; A. Haus; A. Deeter Treasurer; E. Haus Clerk MOTION by Bush, support by Musall to accept the minutes of October 5, 2015, as printed. All in Favor; Motion Carried T. Kellogg had asked to be allowed to address the Council. It was granted. Kellogg gave an update on the Trail Head Project. He announced a meeting was to be held November 11, at Corwith Township. He stressed the need to have officers and elected trustees present. He also stated the meeting date could be changed to Friday if more convenient. Communications were included in the packets provided to the trustees. Commissioner Liss reported that the Court House Project is moving along very well. It is ready for the delivery of several items. On another note, he reported crime is 43% higher in Gaylord’s last reporting. Clerk’s report was written in detail for the trustees’ packet and included information on the cost of closing the alleys. It also included information regarding the search for a new treasurer and clerk. Street Administrator reported that the GMC needed repair. He did not have a cost available. There will be two more days of leaf pick-up. He is having problems getting two more bids for the electrical work at the storage building. Motion by Bush, support by Kenny to accept the bid of Chuck’s Electric and increase the limit to $1,000 to cover the expense of an entrance light required by code. All in favor; Motion Carried. Code Enforcement reported nothing new, but said the trailer yard was cleaned up. Asked who the owner was. According to B. Matelski, the trailer was purchased for $4000.00 as reported on Facebook. Planning- November meeting covered. Planning has had problems with Garfield trailer. School Board Liaison reported 2 Bids were received on plow. Workshop to be held on November 3rd for School Board. Substitute teachers to be paid $70.00 instead of $63.00. Superintendent will continue as Athletic Director until next year. Fire Board- Truck was sold. Under Old Business, the storage building will be using the County pole for a service source. Village will be billed for electricity used. After a brief discussion, MOTION by Bush, support by Kenny to pay the 1 Mill Allocation to Local Street Fund, budgeted at $8000.00. Discussion regarding Maple Street and the trailer partially in the road. MOTION by Kenny to reclaim the road, support by Bush. All in Favor; Motion Carried MOTION by Posgate, support by Kenny to issue a revocable license to present owners of trailer. All in Favor; Motion Carried. This license can be revoked several years later if the village wants to build the road. Treasurer’s Report: Total of all checking accounts $520,285.92 Total of all CD’s 83,969.26 Total of Funds $604,225.18 Total Revenues for October $ 4,288.25 MOTION by Bush, support by Kenny to accept the treasurer’s report as read. All in Favor; Motion Carried. As requested in October meeting, decision made on payment of either the Due To’s or the 1 Mill Allocation. This was handled earlier. First item of new business was Maple Street. This was handled earlier. Note that only one block of new construction was considered. In later discussion some felt there owner of the second shed in the roadway should be treated the same way. No decision was made. Next item on agenda was Alleys. Cost involved: Attorney Fee $170.00 per hour Court Cost $150.00 to open each case (each alley) $25 for each property owner whose property abuts the alley. Charge by page recording fee (last time used was $3.00 per page). Surveying $300-$400 for each alley While there has been a lot of activity regarding alleys, only ONE was done legally in 2000. Now all of the activity done on the alleys must be catalogued: a list of alleys, locations by abutting properties; activities in that alley. The alley incidentally is not measured from say Forestview to Main. It is measured from Forestview to Sheridan/Sheridan to Main = 3 Alleys. This is why the alley count is high. Posgate gave an estimate of cost would be $56,000 plus survey costs. Various ways of handling alley closures were discussed, and whether the village should pay or the property owner. Applicants for Treasurer and Clerk were introduced to the Council. Clerk AnnaMarie Deeter Treasurer Neva Kay Karslake Robert McMaster MOTION by Posgate, support by Bush to appoint Mrs. Deeter to the Clerk’s post. YES: Posgate; Bush/Kenny/Musall/McMillion/Heintz NO=0 MOTION by Posgate, support by Bush to appoint McMaster to Treasurer. YES: 0 NO= Posgate, Bush, Kenny, Heintz, McMillion, Musall. (6) MOTION FAILS. Neva Kay Karslake is appointed Treasurer. Due To’s for October followed: Total Labor Due To’s for October $2,467.20 DPW $ 971.46 Parks $ 92.52 $ 1063.98 Major Street $ 400.92 Local $ 1002.30 $2,467.20 MOTION by Kenny, support by Bush to accept October labor Due To’s and have the Major and Local Street to pay their amount due: $400.92 for Major/ $1002.30 for Local. All in Favor, Motion Carried. Total Equipment Due’ To’s $5,678.33 DPW $1094.16 Parks $ 141.60 Major Fund $1,365.77 Local Fund $3076.80 Total Equipment $5678.33 MOTION by Kenny, support by Musall to accept the Equipment Rental figures, enter them into the General Ledger, for payment at a later date. All in Favor/Motion Carried. After review of the Local Street Fund $3000.00 will be taken from the Routine Maintenance Contract Services and $2000.00 added to Routine Maintenance Equipment Rental and $1,000 Added to routine Maintenance Wages. Motion by Kenny, supported by Posgate for above. All in Favor; Motion Carried. MOTION by Heintz, support by Bush to pay warrant in the amount of $12,098.51. All in Favor; Motion Carried. During Brief Comments, comments were taken on adverting for applicants and interviewing. A committee was suggested. Comments on Coulter application was heard. Tried to explain incompatibility of being a Village Treasurer and being a Township Trustee. MOTION to adjourn by Kenny, support by the chairman. Meeting adjourned at 9 p.m. Elizabeth M Haus Clerk/Office Manager

Village of Vanderbilt Council 606 Garfield Street, Vanderbilt, MI 49795 Minutes October 5, 2015

The Vanderbilt Village Council held its regular meeting on October 5, 2015 at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was the Lord’s Prayer. It was followed by the Pledge of Allegiance. Members Present: C. Boone; R. Bush; T. Heintz; M. Kenny; P. McMillion; R. Musall; E. Posgate. Others present: S. Boyd; Commissioner Liss; T. Kellogg; D. Whitman; L. Payton; J. Yurack; A. Haus; A. Deeter - Treasurer; E. Haus - Clerk. No changes to the agenda. MOTION by Bush, support by Musall, to accept the minutes of September 8, 2015, as printed. All in favor; Motion carried. Lorena Payton asked to address the Council. The large semis make a great deal of noise in the morning on East Main when they come down the hill. Other cities have signs “No Jake Braking”. She asked the Council to consider them for Vanderbilt; also to pass the necessary ordinance for enforcement. Bush advised Mrs. Payton and others that the Planning Commission would have to draft the ordinance for Council. A 24” x 24” sign would run about $30.00 per unit. Communications included in Council packet were copies of advertising for “Planning Position:”, “Recording Secretary”, and Office Opportunity”. Commissioner Liss reported that the Community Center remodel was complete. Work on the cafe in front of the county building is progressing. President’s report was that some who called in response to the Vacancy ad thought it was a vacancy on the Council, not the Planning Commission. Only six responses to Office Opportunity ad. Run two more weeks - different ad - to have more of a choice. Clerk read a note from Nancy Blair regarding a zoning infraction involving one of her lot lines. It was turned over to the Zoning Administrator for follow up. Street Administrator reported that one garage door jams and needs to be repaired. Comment made that the door had been repaired once before. Also has two trees on West Main needing to be removed - 374 West Main and West Main and LaFayette. The cost is $2,200.00. MOTION by Bush, support by Kenny to have two trees listed removed by Goff’s at a cost of $2,200.00. All in Favor; Motion carried. Code Enforcement - No report. Parks & Rec - No report. Planning Commission is trying to fill one adult seat, and one seat to be filled by a high school student. No luck on recording secretary position. School Board Liaison reported resignation of Pat Holborn from the Board. Gayle Embree appointed as Board Treasurer. School is seeking bids for snow removal for 2015-16. Board hired a new Superintendent, Rick Heitmeyer. Fire Board reported one bid received on truck. Treasurer’s Report: Total of All Checking Accounts $526,465.18 Total of All CD’s 83,922.84 Total of all accounts $610,388.02 Total Revenue for Month of Sept. 56,014.53 Total amount of taxes collected in above amount $46,226.19 in September. MOTION by Bush, support by Musall to accept the Treasurer’s Report as printed. All in Favor; Motion Carried. The Holborn trailer was again a topic of discussion. Board of Health and Animal Control both need to be contacted for assistance. Due To’s for September were next. Labor Due To’s: Major Street Routine 493.44 Local Street Routine 601.38 Parks 416.34 DPW 956.04 $ 2,467.20 MOTION by Posgate, support by Kenny to accept labor due to figures for Equipment Rental due to’s and to have them entered in the General Ledger for payment at a later date. All in Favor; Motion Carried. Since no money has been paid to the Equipment Fund in this fiscal year, and since the 1 mil allocation to local roads should be paid or at least the same percentage paid as the same percentage of taxes collected, Council is to decide by November 2nd, how much or whether to pay on due to’s or 1 mill allocation. Due at the end of the second quarter: Labor Rental Major Street Routine 3,947.52 9,585.43 Local Street Routine 3,716.22 10,785.60 Parks 2,775.60 3,464.89 DPW 5,651.43 7,784.62 Equipment 123.36 0 16,214.13 31,620.54 Street Administrator asked for permission to have electricity in the Equipment Fund storage building to make it more usable. Discussion because this was brought up when building was constructed and board was told it wouldn’t be needed. No decision at this meeting. Also need more than one bid. MOTION by Boone, support by Kenny to pay warrant in the amount of $10,617.49. All in Favor; Motion Carried. Meeting was adjourned at the Call of the Chair. Adjourned at 8:25 p.m. Elizabeth M. Haus Clerk/Office Manager

Village of Vanderbilt 606 Garfield St. Vanderbilt MI 49795 Council Minutes Tuesday, September 8, 2015

The Vanderbilt Village Council held its regular meeting on Tuesday, September 8, 2015, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was the Lord's Prayer; it was followed by the Pledge of Allegiance. Members present were: C. Boone; R. Bush; T. Heintz; P. McMillion; R. Musall; E. Posgate. Member absent: M. Kenny. Others present: Commissioner Liss; J. Higgins; D. Whitman; R. Cottrell; T. Serino; A. Haus; A. Deeter-Treasurer; E. Haus-Clerk. MOTION by Bush, support by Musall to approve the minutes of August 11, 2015, as printed. All in Favor; Motion Carried. Agenda as printed to be followed. Jay Higgins of AFLAC gave a brief presentation to the Council on how most Council/Village employees would qualify for coverage. This is not doctor/hospital coverage. This is coverage to be used as the patient needs for bills, food, or medical bills. Brochures were distributed to each Council member. Mr. Higgins remained to answer any questions there might be, after the meeting. A letter from Young, Graham, Elsenheimer and Wendling, Village Attorneys, was distributed. It contained information on Sign Regulations and a recent decision by the Supreme Court regarding same. Commissioner Liss reminded the group of the change of date of the Commission meeting to Thursday 9/24. Discussed construction taking place on the Court House lawn. Only the cafe is to be constructed at a cost of $300,000.00. He also reported on contact with Bay Mills Indian Community. It's a slow process, but they are still working on it, and Vanderbilt is number one. President asked if there were any questions on the audit report received by the Council. None. It was reading the same thing over and over. He also reported on talking to Bay Mills. Bay Mills is moving very slowly, and are aware of the various tribes around us that also desire a casino. Response to the Recreation plan presented to the Council was next on the agenda. MOTION by Heintz, support by Bush to approve the plan as drafted; and to have the Planning Commission take the next step - a review by the citizens of Vanderbilt. Bush, Heintz, McMillion, Musall, and Posgate voted Yes. Boone did not vote because she had not opportunity to read the plan. Kenny - absent. Plan will move forward. Street Administrator again talked about excessive speed of vehicles. He also advised that he had called two sealcoating contractors, but hadn't received any return call as of the meeting. Code Enforcement - No report (Enforcement officer is ill.) Parks & Recreation - No report. Planning Commission - advised that they had received a letter of resignation from Jack Deming, since he is at this time living in Saline with family. The position will be advertised as will the position of Recording Secretary. School Board Liaison reported that the School Board approved purchase of fire doors at $4,010.00 Sinking Fund Balance $15,075.79. Snow plow to be put up for bids. The School must move forward. Everyone in the community must work together. Fire Board had rescue vehicle repaired at a cost of $900.00. It sustained damage at $2,500.00 just after that from vandalism. Treasurer's Report: Total of All Checking Accounts $482,425.49 Total of all CD's 83,861.17 Total of all funds $566,286.66 Revenue for August $ 17,940.29 (Including earned interest) Due To's for August: Total Labor Due To's $3,084.00 Major Street $678.48 Local Street 724.74. MOTION by Bush, support by Boone, to accept Labor Due To's for August and to direct Major and Local Street Funds to repay the General Fund $678.48 and 724.74 in the month of September. All in Favor; Motion Carried. Total Equipment Rental Due To's $6,244.15 Major Streets $1,440.94 Local Streets 2,200.08 Parks 766.45 DPW 1,836.68 MOTION by Bush, support by Posgate to accept the Equipment Rental figures and to enter them into the general ledger for payment at a later date. All in Favor; Motion Carried. Revenue and Expenses in Funds discussed. MOTION by Boone, support by Bush to pay warrant in the amount of $13,366.66. All in Favor; Motion Carried. No public comment. Meeting adjourned at 8:12 p.m. at the call of the Chair. Elizabeth M. Haus Village Clerk/Office Manager

Village of Vanderbilt 606 Garfield St. Vanderbilt MI 49795 Council Minutes Wednesday, May 4, 2015

The Vanderbilt Village Council held its regular meeting on Monday, May 4, 2015, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate, who led the Lord’s Prayer as the Invocation, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; T. Heintz; M. Kenny; P. McMillion; R. Musall; and E. Posgate. No members absent. Others present: R. Cottrell; S. Boyd; D. Whitman; K. Powell; A. Gandolphi; T. Serino; A. Haus; A. Deeter - Treasurer; E. Haus - Clerk. MOTION by Bush, support by Musall to approve the minutes of April 8, 2015, as printed. All in favor; Motion carried. A brief update of Village insurance coverage was given by Adam Gandolphi. He advised Council that approximately $3500.00 had been paid on 2015-16 insurance. He suggested it would be more appropriate to use this money for a short term policy from April to July 1, then have the new full policy commence in July. This is more in tune with our cash flow. Bonds for elected officers, appointed clerk and treasurer, zoning are covered by the one insurance policy. He covered each type of coverage, the amount covered. Discussed terrorism coverage. Council then said they had voted against it. After completing insurance discussion, he also talked about grant program offered by the PAR Plan. R. Cottrell requested use of the ball field and back room for the VAYSP ball program. He will be in charge of this for 2015. Usage would be June 13 through July 18. Council also was invited to closing picnic. MOTION by Bush, support by Musall to permit VAYSP to use the facilities with same rules as previous years. All in Favor; Motion carried. Was reminded children must use the Porta John. T. Serino reminded those in attendance that there will be a memorial service on Sunday, May 24, 2015, at 1 p.m. at the cemetery. President Posgate read a letter from G. McMullen (Village Market Owner) regarding the group meetings for the Vanderbilt Trail Head. He encouraged Council to be an active part in this endeavor. He also read a letter from the Bahrain Embassy, urging the Village not to name streets or parks after those involved in terrorism. Posgate then discussed Clean Up Day (June 13) and stressed we should all take pride in the Village. This will be the last year than an unlimited number of bags of garbage will be allowed. He also advised that checks would be two days late (Wednesday). Brief discussion of frequency of pay checks under Quick Books followed. Clerk reported one zoning permit. Street Adminstrator reported he had decided he wanted to use PAC for Clean Up Day this year because of the hours they will work and the price of the dumpster. He wants a limit of no more than four bags of garbage next year. MOTION by Bush, support by Musall to have PAC work 2015 Clean Up. 6-1 in Favor; Motion carried. Code Enforcement said some folks were following his suggestions, but he was still having problems on Garfield. Parks & Rec. - no report. Planning Commission reported Spreeman Special Use Permit was granted. School Board Liaison reported a number of hirings. Water tested good. Will have four treatments for $800.00 per year. Graduation will be May 21st at 6 p.m. Board is accepting bids for a custodial/maintenance position (services). Fire Board reported 9 EMS runs. The other vehicle is an ambulance, not a truck. It is used and has some problems. Runs. Problems are being addressed. Treasurer’s Report: Total of all checking accounts $470,803.24 Total of all CD’s 83,612.03 Total of all funds $554,415.27 Total Revenue and Interest $18,773.41. MOTION by Bush, support by Kenny to accept Treasurers’ Report. All in Favor; Motion carried. No financial reports this month. Auditor has been asked to come and assist Clerk in getting books to balance. Will have reports when books are done. Clerk will talk to auditor about going to Bay City for help if necessary. Talked about having auditor find problem.... will be more than the cost contracted. MOTION by Bush, support by Musall to have Clerk go to Bay City and work with auditor. All in Favor; Motion Carried. Is this included in contract? Unknown, but probably not. MOTION by Kenny, support by Bush to pay bills in the amount of $9,117.84. All in favor; Motion carried. MOTION by Bush, but no support to order Porta John #3 for use at children’s park. Direction from President for Mr. McMillion to order one. Meeting adjourned at call of the chair at 8:25 p.m. Elizabeth M. Haus Clerk/Office Manager

Village of Vanderbilt 606 Garfield St. Vanderbilt MI 49795 Council Minutes Wednesday, April 8, 2015

The Vanderbilt Village Council held its regular meeting on Wednesday, April 8, 2015 at the Village Hall. Meeting was called to order at 7 p.m. by President Posgate, who led the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: R. Bush; T. Heintz; M. Kenny; P. McMillion; R. Musall; and E. Posgate. Member Absent: C. Boone (excused). Others Present: K. Powell; D. Whitman; A. Haus; R. McMaster; T. Serino; S. Boyd; A. Deeter –Treasurer; and E. Haus-Clerk/Office Manager. MOTION by Musall, support by McMillion to approve the minutes of March 2, 2015 and March 30-31, 2015 as printed. All in Favor; Motion carried. R. Musall asked that the Financials be deleted from agenda in order to have complete report. Council was advised that the annual audit would be on May 13, 2015, from 9 to 5 p.m. No Commissioner’s Report. President reported no further action by Bay Mills at this time. He had talked to the tribal attorney. Letter from Mr. McMullen read. Clerk reported new computers were up and running. Street Administrator said he had reserved June 13th for Clean Up Day, but wanted to get another bid. He also requested permission to buy some supplies. MOTION by Bush, support by Musall to purchase 10 yards of gravel at a cost of $230.00 for road/shoulder repair (From road funds). All in Favor; Motion Carried. He also requested that a letter of thanks be sent to R. Spreeman for filling in for Stan Zimbicki when he was injured. Code Enforcement had a complaint regarding 745 Garfield. Has been an on-going problem with trash, garbage, and old furniture. Residents became belligerent, said they had removed some, weren’t going to remove anymore. Were advised fine would go to $500.00. Code Officer requested a badge or a ball cap that would identify him as an officer. MOTION by Posgate, Support by Bush to buy a ball cap for identifying purposes. All in Favor; Motion Carried. Parks and Rec – No report. Planning Commission reported the Recreation Plan is almost ready to be sent in. Also, two of the members are working on the DNR Trailhead Plan. There is a lot of interest from groups who want to participate; but no money or signed commitments yet. School Board Liaison reported that a deficit reduction plan was approved. Also approved a one year contract for the bookkeeper. Treasurer’s Report: Total of all Checking Accounts $ 457,707.17 Total of all CD’s 83,564,28 Total all Accounts $ 541,271.45 Revenue for General Fund $ 11,387.49 Total of all Revenue 20,127.04 Earned Interest 43.74 MOTION by Bush, support by Musall to accept Treasurer’s report as read. All in Favor; Motion Carried. Copies of Terrorism insurance available from village insurance agency at a cost not as prohibitive as last year. MOTION by Bush, support by Kenny to purchase Terrorism Insurance at a cost of $34.00 per year. All voted NO. Motion Failed. Clean Up Day for the Township was announced. May 2, 2015 Audit Date for us, Wednesday, May 13, 2015 9 to 5 p.m. MOTION by Kenny, support by McMillion to pay invoices in the amount of $6,867,89. All in Favor; Motion Carried. Brief public comment on school wages. Adjourned at the Call of the Chair at 8:10 p.m. Elizabeth M. Haus Village Clerk/Office Manager Unapproved Minutes as of 5/3/15

VILLAGE COUNCIL MINUTES REGULAR MEETING Special Meeting January 30, 2015

The Vanderbilt Council held a special meeting on Friday, January 30, 2015 in the Village Hall. The meeting was called to order at 6:30 p.m. by President Posgate. The meeting opened with the Pledge of Allegiance. Purpose of this special meeting was to re-enact two Zoning Ordinances from 2014, which were not published timely (within 15 days of enactment). Members present: C. Boone; M. Kenny; R. Musall; and E. Posgate. Members absent: R. Bush; T. Heintz; one (1) vacancy. Others present: S. Boyd; E. Haus -Clerk. There was no change to the printed agenda. A brief explanation of the numbering system for ordinances and a list of 2014 ordinances and resolutions was reviewed. If an ordinance fails, it loses its number. Ordinances and Resolutions each have a separate numbering system. 2015 will start with “1” on both lists. The two ordinances to be re-enacted were enacted in 2014, but not signed and published in 15 days. This required re-enactment tonight and publishing 15 days from today. (1/30/15). MOTION by Boone, support by Kenny to re-enact Ordinance 2015-1 An Ordinance to Amend the Village of Vanderbilt Zoning Ordinance to Rezone Property. Roll Call: Boone--Yes; Kenny--Yes; Posgate--Yes; Musall--Yes. Motion Carried. MOTION by Boone, support by Musall to re-enact Ordinance 2015-2 An Ordinance to Amend the Village of Vanderbilt Zoning Ordinance to Rezone Property. Roll Call: Boone--Yes; Musall--Yes; Kenny--Yes; Posgate--Yes. Motion Carried. Discussion on need to publish immediately because of public hearing on 2/17. There was general concurrence that the ordinances should be placed in both the Gaylord Herald Times and OUR HOME TOWN. Clerk to try to get attorney’s office to e-mail. S. Boyd expressed favorable comment that the Council took time to correct 2014 errors and carried through on the two ordinances. Meeting adjourned at 7:30 p.m. Elizabeth M. Haus Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING January 5, 2015

The Vanderbilt Village Council held its regular Jauary meeeting on Monday, January 5, 2015, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate. Invocation was the Lord’s Prayer. It was followed by the Pledge of Allegiance. Members Present: C. Boone; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate; R. Bush. Others Present: T. Serino; A. Haus; Commissioner Liss; D. Whitman. Oath of office was administered to C. Boone - Trustee and M. Kenny- Trustee and Code Enforcement. Boone also sworn in as Pro Tem. MOTION by Hawley, support by Kenny to approve minutes of December 1, 2014. All in Favor; Motion Carried. No additions to agenda. Street Administrator Resolution passed 2015-1. MOTION by Heintz, support by Musall. All in favor; Motion Carried. Will be sent to Lori Cole at MDOT. MOTION by Boone, support by Musall to run Planning Vacancy Ad at least one more week, because of the importance of a planner’s work the vacancy should have more than one applicant if possible. All in Favor; Motion Carried. Commissioner Liss reported that the Commission will have their organizational meeting January 6th. President Posgate reported that as of this meeting he had not heard from Bay Mills. Clerk/Zoning reported Spreeman public hearing notices had gone out. Date has been changed to February 17, 2015. Street Administratior reported that one vehicle needed four new tires at $170.00 mounted (each.) MOTION by Bush, support by Posgate to purchase four new tires at $170.00 Mounted (Each). All in Favor; Motion Carried. No report from Code Enforcement and Parks & Rec. Planning Commission has been studying Spreeman information. They are also working on the Recreation Plan. School Board Liaison reports that School Board wants to move playground closer to school. Asked for help on Zoning Permit needed. Will ask for proof of residency next year. MOTION by Musall, support by Kenny to waive the $35.00 fee for a zoning permit. All in Favor; Motion Carried. Open gym night from 7 to 9 on Thursday. Treasurer’s Report: Total of all Checking Accounts $445,905.27 Total of all CD’s 83,412.92 Total all Accounts 4,529,318.19 Total Revenue for December $ 11,163.03 MOTION by Bush, support by Posgate to accept Treasurer’s report as given. All in favor; Motion Carried. Discussion on payment of Contingent (on call) snow plow driver. MOTION by Bush, support by Kenny to pay $10.50 per hour. All in Favor; Motion Carried. Discussion on CDL. Needed or not. To be checked out with Secretary of State. Request for conference call hook up for Deming while ill, was denied. MOTION by Bush, support by Kenny to accept the resignation of Allan Haus from Planning. Term has expired. He has served for 10 years. All in Favor; Motion Carried. He was thanked for his years of service. Resignation of C. Hawley, Trustee, due to health conditions. MOTION by Bush, support by Boone to accept resignation. All in Favor; Motion Carried. Thanked Hawley for many years of service on the Council. Advertisement to be placed for replacement for two weeks. Long discussion on numbering of ordinances especially those not published. Clerk was directed to check with attorney on proper method of correction and to prepared to do so this month. Also to provide number list for ordinances and resolutions. (2 lists.) Must be corrected for Spreeman hearing. Due To’s followed. MOTION by Posgate, support by Bush to accept labor due to’s for December: Major $354.66; Local $154.20; Parks $252.98; DPW $2,097.12, Equipment $154.20 for a total of $3084 due to Equipment Fund with Major, Local Equipment paying this month. General to be posted to General Ledger for later payment. All in Favor; Motion carried. MOTION to accept Equipment Rental due to’s, post to General Ledger for later payment: Major $811.66; Local $30.42; Parks $273.81; DPW $590.98. Total $2,306.17. All in Favor, Motion Carried. MOTION by Posgate, support by Kenny to pay warrant in amount of $12,228.98. All in Favor; Motion Carried. R. Cottrell advised CDL not needed if under 26,000 lbs. Meeting adjourned at Call of the Chair 8:55 p.m. Elizabeth Haus Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING DECEMBER 1, 2014

The Vanderbilt Village Council held its regular December meeting on Monday, December 1, 2014, in the Village Hall. The meeting was called to order by President Posgate at 7p.m. The Lord’s Prayer was the Invocation, followed by the Pledge of Allegiance. E. Posgate, R. Musall, T. Heintz were administered the Oath of office as President and Trustees respectively. MEMBERS PRESENT: R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. C. Boone absent. OTHERS PRESENT: B. Thatcher; Commissioner Liss; D. Whitman; S. Boyd; A. Haus; E. Haus- Clerk; T. Serino. A. Deeter excused. MOTION by Hawley, support by Kenny to approve minutes of November 3, 2014, as printed. All in Favor; Motion carried. Thatcher and Serino asked to address the audience and Council. Mrs. Thatcher announced the Children’s program and the Christmas potluck on Thursday, December 18, at 6 p.m. at Corwith Township Hall. All are invited; bring a dish pass, meat will be prepared. Thatcher also asked for a donation by Council of candy for the children. Posgate promised candy would be provided by the Council. Serino announced a New Year’s Eve Dance at the Township Hall sponsored by the Otsego County Senior Citizen Nonprofit Housing Board. Cost is $5.00 person. Bring a non-meat dish to pass. He is hopeful some younger folk will become interested in Housing. Communications from Charter and the Village Attorney were included in the Council Packet. Commissioner Liss reported on Christmas parade. He also discussed damage to Groehn Conservation. President Posgate announced all appointments would continue from previous term. Street Administrator – R. Bush; Code Enforcement – M. Kenny; Parks – C. Hawley; School Board Liaison – R. Musall; Zoning – E. Haus; Planning Commission Liaison – T. Heintz. The appointees than took the Oath of office. Clerk advised a date had been set for Spreeman public hearing – January 19, 2015. She is still receiving a few zoning permits. Street Administrator reported Christmas lights would be going up this week. Dec. 1, 2014 No report from Code Enforcement, Parks & Rec, and Planning. School Board Liaison reported on new School Board Members: Amber Musall; Pat Holborn; Bernie Matelski. Two student suspensions. Custodial bid by Mark Matthews was accepted. Discussion on moving playground back to original location for student safety. Christmas program December 17, at 6 p.m. Fire Board reported on runs in township and village. Treasurer’s Report: Total of all checking accounts $451,027.51 Total of all CD’s $ 83,373.36 Total all monies $543,400.87 General Fund Revenue $ 16,361.69 1 Mill paid to Local Street Fund Total revenue – all funds $ 24,464.96 Earned interest $ 46.43 Motion by Bush, support by Hawley to accept Treasurer’s Report. All in Favor; Motion carried Discussion on FOIA Resolution suggested in Peter Wendling’s letter. Council agreed to have Wendling write resolution. MOTION by Posgate, support by Musall to transfer $2000.00 from Election line item to Computer line item, (101-299-726.2) All in Favor; Motion carried. Computer information distributed to Council to study. Due To’s next on agenda: Labor Due To’s $2,859.59 Major Street Fund Routine 400.92 Winter 398.93 799.85 Local Street Fund Routine 493.44 Winter 564.00; 1057.44 General Parks 0; DPW 956.04; Equipment 46.26 Dec. 1, 2014 MOTION by Bush, support by Posgate to accept labor due to’s and have Major, Local, Equipment pay General Fund. All in Favor; Motion Carried. Equipment Rental Due To’s $8,870.87; Major Fund Routine 1634.64; Winter 1886.56; 3521.20. Local Street Fund Routine 2167.93; Winter 2708.71; 4878.74; DPW 471.03 MOTION by Bush, support by Hawley to accept Equipment Rental figures, post to General Ledger for payment at a later date. All in Favor; Motion Carried. During Financials - Major Street Fund: Transfer $1,000 from Routine Maint. – Contr, Service to RM Wages. Transfer $25.00 from Bank Charges to Office Supplies. Local Street Fund: Transfer $2,000.00 from RM Contract Service to $1,000.00 RM Wages; $1,000.00 RM Equipment Rent. Equipment Fund: Transfer $25.00 from Bank Charges to Misc. Expense. MOTION by Posgate, support by Kenny to do above changes. All in Favor; Motion Carried. MOTION by Bush, support by Posgate to pay bills in the amount of $11,497.11. All in Favor; Motion Carried. Adjournment at 8:15 p.m. at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING NOVEMBER 3, 2014

The Vanderbilt Village Council held their regular November meeting at the Village Hall on November 3, 2014. The meeting was called to order by President Posgate at 7 p.m. Invocation was the Lord’s Prayer; it was followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. Others present: R. Cottrell; T. Serino; A. Haus; Commissioner Liss; Debbie Whitman; Janet Berry; Neil Berry; R. Karslake; S. Boyd; R. McMaster; E. Haus-Clerk. Treasurer Deeter excused. MOTION by Hawley, support by Kenny to approve the minutes of October 6, 2014, as presented. All in Favor; Motion carried. There were no changes to the agenda, no public comment; and the communications were included in the Council packets. Commissioner Liss reported a new Parks and Rec Director has been hired. The present director is retiring. It is state law that a new director be in place before the present director leaves. Posgate told those present that it had been a privilege to serve as President. He encouraged all present to be sure to vote the next day. Clerk/Zoning reported that zoning permits were still trickling in. Street Administrator reported DPW needed five 5’ blades and 1 4’ blade. He did not know the cost but suggested $2,500.00 would cover the purchase. Hawley objected to a motion of approval when the cost of the merchandise is not even known. Will wait until next meeting. Parks and Rec – everything seems to be working. Planning Commission reported on effort to work on Recreation Plan and Trail improvements. School Board Liaison reported that the Christmas Program was scheduled for December 17. Student count was at 105. Fire Board worked on equipment needs at their meeting. Treasurer’s report read by Posgate in Deeter’s absence. Total of all checking accounts $453,657.18 Total of all CD’s 83,330.36 Total of all funds $536,987.54 Total of all revenue for October $2,143.83 plus $38.77 Earned Interest for a combined total of $2,182.60. MOTION by Bush, supported by Hawley to accept treasurer’s report. All in Favor; Motion carried. Recommendation by Planning Commission on the Summit Street Conditional Zoning (5-1 vote in favor) was next. MOTION by Bush, support by Musall to grant Conditional Zoning of B-2 to 680 Summit. Owners must complete filing for a Special Use Permit which is required with this type of rezone. Roll Call Vote: Bush – Yes; Musall-Yes; Boone-Yes; Hawley-Yes; Heintz-Yes; Kenny-Yes; Posgate-Yes. Motion carried 7-0. Due to’s were discussed next. Labor due to’s were: Major Street - $555.12; Local Street-$940.62; Parks-$77.10; DPW-$771.00; Equipment-$123.00. MOTION by Posgate, support by Bush to approve labor figures, and to have Major and Local Street pay their amounts to the General Fund this month (October) . All in Favor; Motion carried. Equipment rental figures were: Major-$2185.67; Local 4l03.56; Parks $7l.35; DPW-$718.32. Total for the month $7078.90. MOTION by Bush, support by Kenny to approve the figures, enter in the general ledger (equipment fund) and pay at a later date. All in Favor; Motion Carried. Major-$2185.67; Local-$4103.56; Parks-$71.35 DPW-$715.32. MOTION by Bush, support by Boone that Ordinances passed in 2014 be reviewed and all that have not been published be done yet this year. All in Favor; Motion Carried. MOTION by Boone, support by Posgate to pay bills in the amount of $10,998.51. All in Favor; Motion Carried. MOTION by Hawley, support by Kenny to adjourn. All in Favor; Motion Carried. Meeting adjourned at 7:45 p.m. Elizabeth M. Haus Village Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING October 6, 2014

The Vanderbilt Village Council held their regular October meeting at the Village Hall on October 6, 2014. Meeting was called to order at 7 p.m. by President Posgate who opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. MEMBERS PRESENT: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. OTHERS PRESENT: Commissioner Liss; D. Whitman; R. Cottrell; R. McMaster; R. Spreeman; J. Berry; N. Berry; T. Serino; J. Wagley; S. Boyd; M. Cole; A. Haus; A. Deeter – Treasurer; E. Haus-Clerk. MOTION by Bush, support by Hawley to approve the minutes of 9/2, 9/23 and l0/3 2014 as provided. All in Favor; Motion Carried. Agenda to remain as printed. During public comment segment T. Serino, requested a copy of the letter by Village Attorney listing the Procedure for Conditional Zoning. (FOIA). Mr. Walker of Charter Communications was to have addressed the Council regarding the work Charter wishes to have done for Center Manufacturing. Mr. Walker did not attend but had provided a drawing of the project; Council reviewed the drawing. MOTION by Musall, support by Bush to approve the proposed lines for Center Manufacturing as indicated on the drawing provided by Charter Communications. All in Favor; Motion carried. Jeff Parker of Bay Mills Indian Community was scheduled to speak to the group, but did not attend. He Was also to attend a meeting in Lansing that day. He had been asked to give an update on the progress (or lack thereof) of the Casino plans for which Bay Mills is waiting approval from the State of Michigan. Commissioner Liss gave his report. DNR still in negotiation for Gaylord Lumber property on Main Street for Trail head. Received a $3,250.00 grant for bullet proof vests. Health costs to go up 26% next year. During the President’s report, the October 3rd meeting was discussed, because there was some confusion as to the need for a meeting ….if there was no agenda. Discussion on why there were so many “ steps” Or meetings necessary for Conditional Zoning. The five steps for Conditional Zoning portion of Spreeman request is the first part of reaching Conditional Zoning with a Special Use Permit. In answer to a number of questions, Ms. Boone read from her copy of the instructions from Village Attorney. Most of this discussion came from the use of “no agenda” by Planning Chairman. Clerk reported audit complete. Audit books need to be reviewed and compared with General Ledger. Then will be distributed to Council with any necessary comments. Street Administrator needs street signs at a total cost of $430.00. Thirteen signs have been bent or stolen and need replacements. MOTION by Bush, support by Kenny to purchase l3 street signs at a cost of $430.00. All in Favor; Motion carried. R Bush then brought up the fact that he believes Vanderbilt should receive at least a portion of the money collected by County for Building permits. At this time, the Land Use Department issues, inspects, And retains all money paid for permits their department issues. Village receives only funds from Zoning permits issued by the village Zoning Administrator. The matter was referred to the Commissioner for explanation of why this is the rule. Although not on the agenda, at this time the fact that chickens are being raised in the village was discussed. There is an ordinance in effect that prohibits farm animals including chickens within the village limits. Chickens entered the discussion because the Code Enforcement officer had received a complaint about a rooster crowing. The office had received two additional complaints of chickens in other locations in the village. Parks and Rec reported that the Porta John in the children’s park should be closed for the winter. Planning Commission Liaison gave the President three letters from planning commissioners whose terms were ending in October. All three wished to be appointed for another three year term. School Board Liaison reported school had received a $500.00 bid for snow plowing. He was asked if the school concession stand allowed visitors. Visitors who had used it had commented on the condition of it. Treasurer’s Report: Total of all checking accounts $480,232.12 Total of all CD’s 83,294.85 Total of all monies $ 563,526.97 General Fund Revenue for September $ 46,574.56 Earned Interest 37.32 MOTION by Kenny, support by Posgate to accept the Treasurer’s report as given. All in Favor; Motion carried. MOTION by Bush, support by Posgate to accept the figures for September Labor due to’s and to have Major Street Fund pay General Fund $831.03, and Local Street Fund to pay General Fund $569.19 in October. All in Favor; Motion Carried. MOTION by Bush, support by Posgate to accept the equipment rental due to figures and to have them entered in the General Ledger for payment at a later date.: Major Street Fund - $l,515.16; Local Street Fund - $l,089.66; Parks - $534.00; DPW - $l,343.20. All in Favor; Motion Carried. The letters from Planners: J. Deming; B. Matelski; and R. Cottrell were read. All three wish to be reappointed for a three year term ending October 31, 2017. MOTION by Bush, support by Boone to reappoint Deming, Matelski, Cottrell to the Planning Commission for a three year term. All in Favor; Motion carried. Explanation that to date no line item changes in financial statements have been necessary. MOTION by Kenny, support by Bush to pay bills in the amount of $25,577.15. All in Favor; Motion Carried. Brief discussion on 3 and 4 way stop signs at intersections. Meeting adjourned at 8:35 p.m. at the call of the Chairman. Elizabeth M. Haus, Village Clerk

Minutes of Village of Vanderbilt Special Meeting Sept. 23, 2014

The Vanderbilt Village Council held a special meeting on September 23, 2014, at the Village Hall. Meeting was called to order at 7 p.m. by President Posgate. Meeting began with the Pledge of Allegiance, followed by the Lord’s Prayer as the invocation. MEMBERS PRESENT: C. Boone; R. Bush; C. Hawley; M. Kenny; R. Musall; E. Posgate. MEMBER ABSENT: T. Heintz OTHERS PRESENT: Kris Powell; Allan Haus; E. Haus-zoning Administrator. Copies of the Resolution of Intent were distributed and discussed. The Resolution deals only with the intent to update the Master Plan in 2015 at the appropriate time. At this time, by signing the resolution the Council is saying they will see that the addition of Commercial activities in the area south of Summit may be considered. Roll Call Vote Taken: Motion to enact the Resolution of Intent made by R. Musall; supported by R. Bush; YES: Musall, Bush, Boone, Kenny, Hawley, Posgate. NO: None. ABSENT: Heintz. Motion carried unanimously 6-0. Mrs. Powell ascertained the date for the public hearing on Conditional zoning as October 3rd at 7 p.m. Meeting adjourned at 7:47 p.m. Elizabeth M. Haus Clerk/Office Manager

Village of Vanderbilt Regular Meeting Minutes Sept. 2, 2014

The Vanderbilt Village Council held their regular September meeting at the village hall on September 2, 2014. Meeting was called to order at 7 p.m. by President Posgate who opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley: T. Heintz; M. Kenny; R. Musall; E. Posgate. No members absent. Others present: Erica Wescoat-Large; A. Haus; B. Matelski; J. Berry; N. Berry; R. McMaster; J. Burt; K. Powell; S. Boyd; D. Whitman; Commissioner Liss; Neil and Joy Brasseur; Roger and Katherine Spreeman; T. Serino; J. Wagley; A. Deeter-Treasurer; E. Haus-Clerk. Motion by Hawley, support by Kenny to approve the minutes of August 4, 2014. All in favor; Motion carried. E. Wescoat-Large discussed the recycling program in Otsego County. 1.3 million pounds of trash has been collected. The Vanderbilt site has done well. John Burt also talked about recycling. Clerk advised that Family Dollar had contacted her and said they had begun to work on plans for site plan, and asked about various permits they needed. Their plans should be here soon. Street Administrator reported that the drain on Washington was complete. This was done with Local Street money. He needs 22 yards of sand, 10 yards of gravel at $220.00 and $150.00 respectively. Motion by Bush, support by Posgate to purchase 22 yards of sand at $220.00 and 10 yards of gravel at $150.00. All in Favor; Motion carried. Bush speaking for the employment committee recommended that Zimbicki be paid $3500.00 Cash in Lieu in quarterly payments of $875.00 towards his health coverage. Also to give a raise of $.15 per hour. All in Favor; Motion carried. MOTION by Bush, support by Kenny to pay Zimbicki $3500.00 Cash in Lieu for health coverage and $.15 raise per hour. All in Favor; Motion carried. Parks reported fountain is working, but he will have to talk to Large Electric on electric in park. Planning Commission reported the group was WORKING ON A TRAIL STOP with picnic spots, benches and landscaping. They are also working on their Rec Plan. Fire Board is reviewing budgets. Code Enforcement said the go-carts will be impounded if they continue to get in the way of vehicles and pedestrians. MOTION by Bush, support by Kenny to have a public hearing for zoning on September 25th at 7 p.m. All in Favor; Motion carried. Treasurer gave her report: Total of all Checking accounts $454,016.97 Total of All CD’s 83,279.83 Combined total $537,296.80 August Revenue $29,741.37 plus interest of $37.19 for a total of $29,778.58 Motion by Bush; support by Hawley to accept Treasurer’s Report. All in favor; Motion carried. Due To’s were discussed: Total labor Due To’s $2,443.20 Major and Local Street Funds to pay $626.07 and $473.37 Respectively during the month of September. Equipment Rental totaling $3759.59 to be entered in the general ledger and paid at a later date. Motion regarding Labor Due To’s made by Bush, support by Boone. All in Favor; Motion carried. Motion regarding Rental Due To’s made by Bush, Support by Kenny. All in favor; Motion carried. Motion by Hawley, support by Kenny to pay the bills in the amount of $19,768.21. All in Favor; Motion Carried. Meeting adjourned at call of the Chair at 8 p.m. Elizabeth M. Haus Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING AUGUST 4, 2014

The Vanderbilt Village Council held its regular meeting on August 4, 2014, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. Invocation was the Lord’s Prayer, and was followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; M. Kenny; R. Musall; E. Posgate. Member Absent: T. Heintz. Others present: Commissioner Liss, D. Whitman, K. Powell, S. Boyd; N. Brasseur; J. Brasseur; M. Cole; T. Serino. MOTION by Bush, support by Hawley to approve minutes as printed. All in Favor; Motion Carried. No changes to the agenda. Neil Brasseur addressed the Council on behalf of the Baptist Church regarding the Back to School event to be held on August 16. They would like to have their block of Sheridan blocked off for the afternoon. Ron Bush will advise Stan about street closing. Commissioner Liss gave his report. Community Building floor is repaired. Discussion on change on wording on the primary ballot….especially that statement regarding millages and who would receive a portion of the funds in addition to whomever was asking for the millage.. The important thing is that we all vote. President Posgate asked Bush when he intended to have an employment committee meeting. After some discussion it was set for Tuesday, August 12th at the Village Hall beginning at 3 p.m. Posgate announced that Roger Spreeman had filed an application for a variance and paid the fee in full. Nothing done as of this date. Zoning report: All sheds over 120 square feet will require both a zoning permit and AND a building permit. Information given on percentage to be received from millage. Street Administrator would like to purchase a special trimmer that has the blade on it at a cost of $399.00 net. Also needs flags and would like to spend $l00.00 on flags Seal coating to begin some time next week depending on the weather. MOTION by Bush, support by Kenny to spend $l00.00 for flags. All in Favor; Motion carried. MOTION by Bush, support by Kenny to spend $399.00 to purchase a trimmer as described from Henski’s. All in favor; Motion carried. Code Enforcement reported several complaints: bonfire in wee hours of the morning; junk call - later was moved to the road but was gone when he checked; complaints on fire damaged house on Mill Street; kids in park again. Should the Village write a letter to the insurance involved and ask them to release building for demolition or repair. Grass on Summit needs cutting, but how far back does Council want it cut on large parcel? Parks and Rec reported that the paver bricks on the west side of the park need to be removed, new sand, and then replace bricks. Does he have to get three bids. Was instructed to talk to Stan and have him look at the job. Also the sand box in the childrens’ park needs new sand, and there is a trip hazard (loose board) at the same park. Planning Commission is attending township planning meetings with DNR regarding the trail and having restrooms for the public. It was suggested that an outside entrance be put in women’s bathroom in village hall and it can serve as a public bathroom. They couldn’t decide who would do the cleaning. They were advised that neither the clerk or the treasurer would be cleaning it. School Board Liaison report – No report. Fire Board – No report because Posgate had to work. Treasurer’s Report: Total of all checking accounts $435,506.69 Total of all CD’s 83,208.32 Total of all monies $5l8,715.01 Total Revenue for July $ 29,500.63 MOTION by Bush, support by Kenny to accept the treasurer’s report as read. All in Favor; Motion carried. Alley costs were discussed next. Court Costs = $l50.00, Filing Fee = $20.00 Attorney fee $175.00 per hour (estimated.) Alleys have to be listed technically corrected, that is, the alley east and west between Lafayette and Washington. This would be listed in Berry Addition. MOTION by Bush, support by Musall to approve use of necessary funds as listed, plus attorney’s fees to close alleys. Discussion regarding trees in the alleys and the need for surveys. Roll Call Vote: Bush – Yes, Musall – Yes, Boone – No, Hawley – Yes, Kenny – Yes, Posgate – No. Motion carried 4 for/2 no. MOTION by Bush, support by Musall to accept the July Labor due to’s: Major Street owing $595.53 and Local Street owing $259.59 and to pay said amount to the General Fund in August.All inFavor; Motion Carried. MOTION by Bush, support by Kenny to accept the July Equipment Rental due to’s: Major Street owing $904.94 , Local Street owing $436.23, General Fund $l,858.45 to be entered in General Ledger and paid to the Equipment Fund at a later date. All in Favor; Motion Carried. MOTION by Boone, support by Musall to pay bills in the amount of $13,628.90. All in Favor; Motion carried. A brief discussion on what an individual can use the alleys for. Use common sense. Can’t drive through because there’s too many things in the alley. Questions on the Family Dollar followed. MOTION by Hawley, support by Kenny to adjourn. All in Favor; Motion Carried. Meeting adjourned at 8:15 p.m. Elizabeth M. Haus Clerk/Office Manager

VILLAGE COUNCIL MINUTES REGULAR MEETING JULY 7, 2014

The Vanderbilt Village Council held its regular meeting on Monday, July 7, 2014, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m.. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. No members absent. Others present; R. McMaster; Commissioner Liss; D. Whitman; J. Wagley; K. Powell; T. Serino; A. Haus; A. Deeter – Treasurer; E. Haus - Clerk. No. additions to agenda. No public comment. No communications. Commissioner Liss reported that the Air Show was a success. The County agreed to pay $75,000.00 to the Gaylord Renaissance Project. He discussed the various millages to be on the August ballot: Council on Aging; Library; and Recycling. Brief discussion on EMS millage in November and the County Road Commission millage (from which Vanderbilt and Gaylord should receive a portion.) President gave an update on Bay Mills. It will be in November before definite decisions are made. Clerk reported disappearance of supplies and some records (records returned intact but out of order and in different locations.) A slide bolt was installed on the rear office door leading to the restrooms. Street Administrator reported progress on bidding of various work to be done. MOTION by Bush, support by Kenny to change Yuill (Berry) from Local Street to Major Street. All in favor; Motion carried. MOTION by Bush, support by Posgate to have Goff Tree Service do work in the amount of $950.00 on Grant and Elm and on Donovan (839). All in favor; Motion carried. MOTION by Bush, support by Musall to approve drain work on Washington by North Excavating at a cost of $5,620.00. MOTION by Bush, support by Kenny to have Otsego County Road Commission chip and seal village streets at a cost of $20,250.00. All in Favor; Motion Carried. MOTION by Bush, support by Kenny to purchase signs: BUMP @29.88 each and STOP @ 37.00 each plus shipping. All in Favor; Motion Carried. Code Enforcement reported damage to Children’s Park. Probate Court will handle this and any other complaints we want to be done. A few lawns are being mowed. Discussion followed about vacant lots with brush and shrubs. How to clean up when owner lives out of town. Parks and Rec reported the Memorial Park fountain as repaired, requiring only a small part. The new apple trees have bugs(beetles). Dugout is repaired and painted by C. Hawley and R. Cottrell. Basketball court is an eyesore; needs a trim and new nets if young teens are going to use it. Planning Commission reported joint project with Corwith Planning for grants for trail restrooms. Are discussing various projects for the year (in the village.) School Liaison reported Michelle Kihn’s contract is completed. There are 120 students. Discussion followed regarding “clear cut” debris and how the contract was signed. Code Enforcement to attend school board meeting and ask in advance to be on the agenda. Ryan Cottrell is now on the Fire Department. Some departmental repairs done. Treasurer’s report followed: Total of all checking accounts $428,789.21 Total of all CD’s 83,166.81 Total of all monies $511,956.02 General Fund Revenue for June $ 3,392.15 All other Funds 9,090.93 Earned Interest 36.67 Total All Revenue $ 12,719.75 MOTION by Bush, support by Kenny to accept the treasurer’s report as read. All in Favor; Motion Carried. The Treasurer explained the difference in fund security between Awakon and First Federal. This was in response to those who questioned why we did not use Awakon for part of our funds. Closing of the alleys was discussed. Cost involved was the reason it did not go forward in the past. Trees in the alley are a liability. Will try for a public hearing in September. MOTION by Posgate, support by Bush that the Council begins the process of closing alleys; research costs, necessity of survey, and try to have a public hearing in September. All in Favor;Motion Carried. MOTION by Bush, support by Musall to authorize President and Clerk to sign Tax Form L4029 for tax roll to be sent to Equalization. All in Favor; Motion Carried. MOTION by Posgate, support by Musall to authorize R. Bush to sign the Otsego County Road Commission work agreement for the chip and seal . All in Favor; Motion Carried. Hazardous Mitigation Plan. MOTION by Bush, support by Kenny to sign the Hazardous Mitigation Plan Resolution 2-2014 and participate with the rest of the county. All in Favor; Motion Carried. MOTION by Posgate, support by Musall to approve a short term/no interest loan in the amount of $2,665.00 from the Equipment Fund to the General Fund and to be repaid July 8, 2014. All in Favor; Motion Carried. MOTION by Bush, support by Hawley to accept the labor due to figures for June And to have Major Streets pay $900.93 an Local Streets pay 702.42 this month. All in Favor; Motion Carried. MOTION to accept the Equipment Rental figures for June totaling $4,978.52, and enter all into general ledger for payment at a later time. All in Favor: Motion Carried. MOTION by Boone, support by Musall to Pay the bills in the amount of 26,473.81. All in Favor; Motion Carried. MOTION to adjourn by Kenny. Meeting adjourned at 8:20 p.m. Clerk/Office Manager Elizabeth M. Haus

VILLAGE COUNCIL MINUTES REGULAR MEETING JUNE 2, 2014

The Vanderbilt Village Council held its regular meeting on June 2, 2014, at the Village Hall. The meeting was called to order by President Posgate at 7:05 p.m. Invocation was the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. No members absent. Others Present: D. Whitman; R. Cottrell; J. Brasseur; N. Brasseur; R. Spreeman; K. Spreeman; A. Haus; B.McMaster; J. Deming; K. Powell; J. Berry; M. Cole; S. Boyd; T. Cutler; V. Kassuba; L. Cottrell; A. Deeter – Treasurer; E. Haus – Clerk. MOTION by Hawley support by Boone to accept the minutes as printed. All in Favor; Motion Carried. During public comment Tony Cutler introduced himself and asked for support in the upcoming primary as he is running for office. R. Spreeman questioned procedures “on zoning” referring to the Township well near his property. Also mentioned that Summit Street is a modern road and can handle trucks used in his business. M. Cole questioned A1 and R1 and the statement from Zoning Ordinance mentioned sewers and water. Posgate stated that he was in favor of te proposed business of the Spreemans, but only if it can come about legally. No communications, commissioner’s report, or president’s report. Clerk reported she had competed in EVIP for the third time. This revenue sharing program will be discontinued in its present form for 2015. If successful on the third project the village will have received $6600.00 additional revenue from her efforts. Reported all flower pots were filled and a small amount of repair work and planting done at Memorial Park. Street Administrator reported he had received two bids on paving Yuill. The work will have to wait until next year because of the expense. No prices on seal coating yet. Trees to be cut on Donovan and the Overpass by Goff’s. MOTION by Bush, support by Kenny to approve $1700.00 for tree cutting by Goff Tree Service. All in Favor; Motion Carried. Code Enforcement reported kids are damaging village property. Police were called. He hasn’t picked up his badge. Parks and Rec wishes to remove the fountain from Memorial Park because it doesn’t work. It takes a plumber to repair it properly. Stan will go with Hawley to see what is wrong with fountain. Instead of destroying it, it will be brought to the shop for inspection. Hawley asked if it was legally possible for him to ban a family from the park. It will be checked with attorney. Planning Commission reported attendance at the Township Planning Session. Trailhead grants are available for rest rooms on DNR property or village tennis court. School Board Liaison reported 111-115 students at time of the meeting. Several coaches were hired. Staff thanks everyone for their vote on the millage. Fire Board reports the need for turn out gear. 9 runs in April. Training Books are very expensive. Treasurer’s Report: Total of all checking accounts is $428,212.54. Total of all CD’S is $83,082.01. Total of all accounts $511,294.55. Revenue for May was $14,741.94 plus Earned Interest of $35.32, for a total of $14,777.26. MOTION by Bush, support by Hawley to accept the Treasurer’s report as printed. All in favor; Motion Carried. Three parcels of property owned by the village were discussed. One parcel is land locked and mostly unusable. One parcel on Main is too small for a house (without a variance.) The property from the school has restrictions. Village needs to see what those restrictions are. Posgate addressed McMaster regarding his proposed service on the Planning Commission. After several discussions with Experience Works it was determined he would not be appointed until further information is available. Long discussion followed. MOTION by Posgate, support by Kenny to appoint R. McMaster to the Planning Commission. Roll Call: Posgate – Yes; Kenny – Yes; Boone – No; Bush- N; Hawley – N; Heintz-N; Musall-N. Motion fails 5 against – 2 for. MOTION by Bush, support by Kenny to appoint Ryan Cottrell to Planning Commission. Roll Call: Bush – Yes; Kenny – Yes; Boone-Yes; Hawley-Yes; Heintz-No; Musall – Yes; Posgate-Yes. Motion Carries6-l. Next items are the proposed ordinances regarding zoning. Proposed Ordinance l of 2014: To rezone the following parces from A-l (Agricultural) to R-l (Single and Two Family Residential those parcels being 69-045-027-000-075-00, 69-045-027-000-150-01, 69-045-027-000-150-02, 69-045-027-000-155-00.MOTION by Posgate, support by Bush to rezone subject properties: Posgate –Yes; Bush-No; Boone-No;Hawley-No; Heintz-No; Kenny-No; Musall-No. Motion fails 5 against/2 For. Second proposed ordinance was to be Ordinance 2 of 2014. However the recommendations of the Planning Commission was to retain the existing zoning at this time. Parcel asking to be rezoned 69-045-000-080-02. MOTION by Bush, support by Hawley to retain present zoning of R-2 on 69-045-000-080-02.Roll Call: Bush-Yes; Hawley-Yes; Boone-Yes; Heintz-No; Kenny-Yes; Musall-No; Posgate-No. Motion carries 4-3. (To retain R-2.) Proposed Ordinance 3-2014 amends the Zoning Ordinance to allow uses by right in R-1 to be in R-2, and uses by right to build in B-1 to be in B-2. All uses must conform to the Zoning Ordinance. MOTION by Bush, support by Heintz to approve Ordinance 3-2014 (as above) . Roll Call: Bush-Yes; Heintz-Yes; Boone-Yes; Hawley-Yes; Kenny-Yes; Musall-Yes; Posgate-Yes. Motion carries 7-0. (Drafts attached.) MOTION by Bush, support by Kenny to accept Due To-Labor for May as printed, and for Major Street Fund to pay General Fund $427.56 and Local Street Fund to pay General Fund $549.72. Payments in June. All in Favor; Motion Carried. MOTION by Bush, support by Kenny to accept the figures for Equipment Rental for May to be entered in the General Ledger for later payment: Major Street $786.52;Local Street $l,066.74.; Parks $141.54;DPW $2211.86 for a total of $4,206.66. All in favor; Motion carried. MOTION by Boone, support by Bush to pay bills in the amount of $8,124.88. All in Favor; Motion Carried. Shared discussion on the Bay Mills Casino followed. Also on the decision by Supreme Court decision. J. Deming advised that small apple trees were available for $200.00. Village interested. Meeting adjourned at the call of the chair at 8:50. P.m. Elizabeth M. Haus Clerk/Office Manager Unapproved as of 7/7/14

VANDERBILT VILLAGE COUNCIL REGULAR MEETING MAY 5, 2014

The Vanderbilt Council held its regular meeting on Monday, May 5, 2014, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. The Lord’s Prayer was the invocation, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. No members absent. Others present: Commissioner Liss; D. Whitman; J. Berry; N. Berry; M. Cole; K. Spreeman; R. Spreeman; D. Bentley; R. Karslake; D. Karslake; K. Powell; J. Brasseur; N. Brasseur; T. Serino; A. Haus; A.Deeter - Treasurer and E. Haus – Clerk. MOTION by Bush, support by Hawley to approve minutes of April 7, with correction of spelling of Commissioner Liss’ name. All in Favor; Motion Carried. David Bentley asked to address the Council regarding a large and dangerous tree in the right of way near his home. It needs to be removed. He was assured the Council would look into this for a tree cutter with adequate equipment since the tree is so large. Neil Brasseur asked several questions regarding the burned bait/gift shop, questioning the shut off of utilities and that the building is open to trespass, He was advised that the owners had made arrangements to have the building demolished. The resignation of Donna Thompson as a member of the Planning Commission and as chairperson was read. Two applicants for the vacancy so far. Resignation was accepted; vacancy will be filled in June. Commissioner Liss reported the new director of the Economic Alliance , Ms. McComb, had begun work. She is well qualified and knows grants. OCEA will move to second floor of 225 Main. Recycling is going very well; bins are full. Commissioner reminded everyone to vote tomorrow. Posgate advised in his report that he would be going to Brimley to talk to Bay Mills, since we haven’t heard anything regarding the Supreme Court’s deliberations. Clerk referred Council to her written report on statutory duties. One zoning permit issued for a remodel. Street Administrator thinking about letting the school use the chipper to clean up the clear cut on their land. He also reported he had received only one bid on Yuill Road work and it was too high. (More than his budget.) Was trying to get bids on Bentley tree, but it has to be a contractor with adequate equipment because of the size of the tree. Code Enforcement had a garbage complaint; it is cleaned up. He needs to be authorized with identification or a badge in order to handle complaints more efficiently. He had a complaint about someone shooting a gun; call the Sheriff for firearms complaints. Posgate will talk to the Sheriff about some sort of badge for Code Enforcement. School Board Liaison reported several athletic appointments were made. Five positions are still open. Student count 119. Short discussion on contract of Principal/Superintendent. Fire Board reported 11 EMS runs in March. Classes for firemen to begin in May. Treasurer’s Report as follows: Total of all checking accounts - $429,593.78. Total of all CD’s = $83,038.54. Total of all monies: $512,632.32. Revenue report for April: General Fund - $10,032.59; local Street Fund - $2,l04.56 plus $2091.06 Winter Fund; Major Street Fund - $4,773.44 plus 2,091.06 Winter Fund; for a Total Revenue of $21, 092.71. Earned Interest $36.61. Total All Revenue: $21, 129.32. MOTION by Bush. Support by Hawley to accept the Treasurer’s report as given. All in Favor; Motion Carried. Transfer of funds to First Federal Bank was again discussed. FDIC coverage questioned. Function of ICS discussed. MOTION by Bush, support by Kenny to allow the Treasurer to transfer all funds for FDIC coverage to First Federal Bank. Roll Call: Yes – Bush, Kenny, Heintz, Hawley, Boone, Musall, Posgate. Village owned property will be discussed at June meeting. Recommendations from the Planning Commission 2014-l (Al – Rl), 2014-2 ( R-2 to remain R-2,) 2014-3 B-l into B-2 ) were briefly discussed. Council members had been given printed information. MOTION by Kenny, support by Boone to table these three items until the June meeting to give Council time to study and discuss the three proposed ordinances. All in Favor; Motion Carried. Due to’s followed. The following amounts were owed to the General Fund: Major Street Routine Maintenance Wages $6l.08, Winter Wages $763.51; Local Street Routine Wages $320.67, Winter Wages – 778.77; Parks - $6l.08, DPW - $998.55; Equipment $122.16. MOTION by Bush, support by Musall to accept the labor due to figures and to have the Major Street Fund pay the General Fund $824.59; Local Street Fund pay General Fund $1099.44; Equipment Fund pay the General Fund $122.16 for the month of April. All in Favor; Motion Carried. For Equipment Rental for April: Major Street Routine Maintenance owes $872.64; Winter - $l,40l.37; Local Street Routine Maintenance $950.38 and Winter $1,693.21; DPW - $1,334.36. MOTION by Bush , support by Posgate to accept figures for April Equipment Rental, and have them entered in the General Ledger for payment at a later date. All in Favor; Motion Carried. MOTION by Boone, support by Musall to pay bills in the amount of $13,814.73. All in Favor; Motion Carried. During final public comments Neil Brasseur stated he had left the Planning Commission some time earlier mostly because of the Master Plan and other items he did not agree with. MOTION by Hawley, support by Kenny to adjourn. All in Favor; Motion Carried. Meeting adjourned at 8:55 p.m. Elizabeth M. Haus Clerk//Office Manager Unapproved as of 6/2/14

Village of Vanderbilt Village Council Regular Meeting April 7,2014

The Vanderbilt Village Council held its regular meeting on Monday, April 7, 2014, in the Village Hall. The meeting was called to order by President Posgate at 7 p.m. The Lord’s Prayer was the invocation, followed by the Pledge of Allegiance. Members present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Members absent: None. Others present: Commissioner Liss, R. Cottrell, J. Berry, N. Berry, R. Spreeman, S. Boyd, D. Whitman, T. Serino, R. McMaster, M. Cole, M. Cottrell, L. VanWulfen, J. Deming, A. Deeter – Treasurer, E. Haus – Clerk. MOTION by Boone, support by Musall, to approve the minutes of March 3l, 2014. All in Favor; Motion Carried. It was noted that R. Bush abstained on minutes read on 3/3l/14. No change in agenda. Megan Cottrell, representing VAYSP, asked permission to use the back room for the concession stand and the ball field from May 1 to Middle of July for softball/tee ball. She advised that the dugouts needed cleaning. Council advised that they had considered charging VAYSP for use of the back room because of the large increase in the electric bill from the pop machine. Both parties agreed : VAYSP would clean the dugouts and Council would not charge for the room. MOTION by Posgate, support by Hawley, to approve no charge for electric to VAYSP/VAYSP to clean the dugouts, and VAYSP to use the back room for concession stand plus the ballfield Tuesday/Thursday from May 1 to middle of July. All in Favor; Motion Carried. Communication from insurance company regarding terrorism policy for an additional charge of $l00.00.MOTION by Bush, support by Posgate not to have additional coverage. All in Favor; Motion Carried. Commissioner Liss reported Lisa McComb of Petoskey is the new Director of Otsego County Economic Alliance. There will be three millages on August ballot: Commission on Aging; Library; and Recycling. He distributed booklets on Recycling to all Council members. $l00,000.00 is estimated cost of a new fountain at the County Building. President reported he had no news from Bay Mills regarding the casino. There is supposed to be a decision by the end of April. Clerk advised Council of complaints regarding enforcement of Nuisance Ordinance (particularly grass cutting and garbage). Many complaints during public hearings and meetings. Audit is scheduled for May 7, 2014 from 9 a.m. to 4 p.m. Street Administrator is going to have to sealcoat roads because of cost and extensive repairs needed. Also needs to have additional drains put in. Code enforcement received complaint on burning. Was burning wood. Advised property owner that Stan would pick up trees. Parks and Rec. – no report. Planning Commission. Waiting for attorney opinion on zoning issue. Chairperson resigned . Ad is in paper on vacancy. School Board Liaison : Tim McMillion to serve as coach. Rotary Club provided some sports equipment; other equipment donated by local business. Fire Board had 8 runs in February. Audit is scheduled for May 21. Training cost and lack of response and response rules were discussed. Treasurer’s Report for March: Total of all checking accounts $4l8,647.93. Total of all CD’s: $83,038.54. Total of all accounts: $50l,686.47. Total Revenue for entire month including interest: $47,851.44. MOTION by Bush, support by Kenny, to accept the Treasurer’s report as read. All in Favor; Motion Carried. Correction on General Fund Budget total. MOTION by Bush, support by Heintz to rescind motion from March 3l, 2014 minutes listing General Fund budget as $l65,213.91 to $157,113.81 for the General Fund 2014-2015. YES: Bush, Heintz, Boone, Hawley, Kenny, Musall, Posgate. No: None. Motion carried. MOTION by Posgate, support by Bush to approve signing of Appropriations Act 2014-2015. All in Favor; Motion Carried. Bush expressed his desire to see the Planning Commission reduced to 5 members. Saves $60.00 per month. Planning to discuss at next meeting. Seven members allows continuance of a representative from high school students. Extensive discussion on duties and responsibilities of Planning. Long discussion on cross training of treasurer and clerk. Statuatory duties make it difficult to cross train. MOTION by Bush, support by Musall to cross train treasurer and clerk. Yes = 1, No 6. Motion failed. MOTION by Bush, support by Musall to train each position l hour two days per week/ a total of four hours training per week. All in Favor; Motion Carried. Discussion on computers: what we need now; when can we buy; how much time they save. MOTION by Bush, support by Kenny to buy a computer for $l00.00 that will do present work. All in Favor; Motion Carried. MOTION by Boone, support by Musall to pay $150.00 for Website by T. Serino. All in Favor, Motion Carried. MOTION by Boone, support by Kenny to pay Warrant for April 7th in the amount of $20,570.26.All in Favor; Motion Carried. Discussion on selling various lots owned by the Village. Some are buildable; some are not. Would bring in additional revenue. Meeting adjourned at 8:35 p.m. at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager Unapproved as of 4/28/14 Next Meeting 5/5/14

Village of Vanderbilt Village Council Regular Meeting March 3, 2014

The Vanderbilt Village Council held its regular meeting on Monday, March 3, 2014 in the Village Hall. The meeting was called to order by President Posgate at 7 p.m., who led the Lord's Prayer as the Invocation, followed by the Pledge of Allegiance. Members Present: C. Boone; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. Member Absent: R. Bush. Others Present: R. McMaster; Commissioner Liss; A. Haus; R. Spreeman; E. Bunker; D. Whitman; T. Serino and one other. First Federal Banking gave a recap of the services and FDIC coverage they would offer if the Village put funds in their bank. MOTION by Kenny, support by Hawley to accept minutes of February 3, 2014 as presented. All in favor, Motion Carried. No additions to the agenda, although Mr. Serino asked to address the council regarding the Website. Commissioner Liss reported the Recycle Committee is still trying to get a light for the Vanderbilt site. Red Cross is to use the old Information Building. Posgate reported that we may hear some decision regarding the Casino in April. Tribe is ready to move. Clerk referred Council to her packet for informational items. Street Administrator said "We've been having a lot of snow." Stan is keeping up with the plowing, but the days are long. Code Enforcement and Parks and Rec - no report. Planning Commission announced Public Hearing scheduled for March 18, 2014 for 3 zoning proposals. School Board Liaison reported Board adopted their budget. Brief Fire Board. Having some problems. Have worked on budget. Reporting to alarms discussed. Treasurer's Report: Balances as of 2/28/14: General Fund $15,485.06; Local $52,881.16; Major $142,126.16; Equipment $216,821.16. Total of all CD's = $82,993.60. Total all monies $510,307.14. Total Revenue for month of February incuding earned interest $35,322.81. Transfer of funds tabled. MOTION by Kenny support by Boone to table decision until May meeting. Due to's were next. Discussion on keeping a record of repair/maintenance work Stan does, and charging Equipment Fund. Motion by Posgate support by Boone to accept rental due to's, have them entered in General Ledger for payment at a later date. All in Favor; Motion Carried. Discussion on whether to tape meetings. County is not going to tape any longer. MOTION by Boone, support by Kenny to pay bills in the amount of $13,348.32. All in Favor, Motion Carried. Meeting adjourned at call of chair at 8:50 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved as of 3/31/14

Vanderbilt Village Council Regular Meeting Minutes February 3, 2014

The Vanderbilt Village Council held it’s regular meeting on February 3, 2014 at the Village Hall. The meeting was called to order at 7 p.m. by Edward Posgate and opened with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Member absent: R. Bush. Others present: S. Boyd, J. Burt, Commissioner Liss, B. McMaster, T. Serino, D. Whitman, A. Haus. A. Deeter - Treasurer and E. Haus - Clerk. MOTION by Hawley, support by Kenny to approve the minutes of January 6, 2014, as presented. All in favor; Motion carried. There were no changes to the agenda and no public comment. John Burt and Commissioner Liss gave a report on the Recycling project and improvements at sites, and on the Sportsplex who has requested a 3/16 mill millage. The audience asked about raising entry fees for those from out of town, since they had observed several people were visitors getting in for local prices. The Sportsplex is hesitant to raise prices because of northern competition. President discussed Codification prices further but felt that this coming year it would be impossible to handle such a lare expense... even over three years. Additional information will be sent to for Council to read. Communication from Charter is in packet. Street Administrator advised on plow repairs needed. No report from Code Enforcement and Parks and Rec. Planning Commission advised on CIP and adjusted costs. New copy will be given to Council. Fire Board discussion on small number turning out for fires. Expensive to train newcomers if they don’t show up. Treasurer’s Report: Total of all checking accounts $296,356.76; Total CD’s - $82,667.52; Total All revenue $379,024.28 General Fund Revenue $23,938.73. Earned interest of $35.33 for a total revenue of $23,974.06. Motion by Kenny, support by Musall to accept Treasurer’s report. All in Favor; Motion carried. Transfer of funds will be discussed at March meeting. MOTION by Kenny, support by Musall to support Resolution 2014-1 on Social Host Awareness Month. All in Favor; Motion Carried. Due To’s were Discussed. MOTION by Posgate, support by Heintz to accept Labor Due To’s of Major owing General $778.81, Local owing General $878.09, and both funds paying these amounts in February. All in Favor; Motion Carried. MOTION to accept Rental Equipment Due To’s by Posgate, support by Boone. Local - $2,889.48; Major $2,340.86, Parks $123.57; DPW - $733.87. Figures to be accepted, entered in General Ledger, and paid at a later date. All in favor; Motion Carried. Financials were discussed briefly and adjustments will be made in March. MOTION by Boone, support by Kenny to pay bills in amount of $12,007.99. All in Favor; Motion Carried. Meeting adjourned at 8:25 p.m. at the call of the chair. Elizabeth M. Haus Clerk / Office Manager

Village of Vanderbilt Regular Council Meeting January 6, 2014

The Vanderbilt Village Council held its regular meeting on Monday, January 6, 2014, at the Village Hall. The meeting was called to order by President Posgate and opened with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. Members Absent: None. Others Present: Commissioner Liss; R. McMaster; T. Serino; A. Haus; E. Brinker; J. Deming; R. Spreeman; A. Deeter – Treasurer; E. Haus – Clerk. MOTION by Hawley, supported by Boone, to approve the minutes of 12/2/13. All in favor. Motion carried. A special presentation by Tifanie Tremble, of First Federal Bank covered ruling limiting amount of insured deposits to $250,00.00 in one bank. She explained what First Federal could offer and provided a packet of information for each council member to consider. Council is to study and discuss information and make decision. There were no changes to the agenda, and no public comment except for a comment that Fire Department trainees left the department after they completed training, and then they went to a larger department. Is there a way to insist that trainees remain with the Vanderbilt-Corwith Fire Department for a certain period since it was expensive to pay for training. A letter was received from S.A.N.E. requesting a contract promising an annual pledge. MOTION by Kenny, supported by Musall to send a check for $200.00 as a one-time contribution, no contract. This is what the Council did last year. Yes: Kenny; Musall; Posgate; Boone; Heintz. No: Bush, Hawley. Motion carries 5-2. Commissioner Liss reported that 4 of 5 dispatchers were hired by the State. The ice rink is being set up on the County Building lawn. Open House on January 15th at 6 p.m. In the Gaylord City Hall to see concepts put forth by the Renaissance Committee for the Gaylord Streetscape. No President’s report. During the street administrator’s report, he brought up the fact that the village should be training someone for the clerk’s job. To that end, he announced he had asked the treasurer if she could work another 10 hours per week to learn the clerk’s work. After a long discussion, it was decided that the training for clerk and treasurer would begin with the beginning of the new fiscal year since there are no extra funds available this year. Clerk’s report dealt with temperature in the office … too cold. Insurance company gave a dividend for the first time in years. Also, workman’s comp was $1,056 less. The village has to make sure Stan is correctly classified so that the insurance rate is correct. New veterans benefits on real estate taxes and effect on the village were noted. Having difficulty with E mail. MOTION by Bush, supported by Boone to have Serino set up Hot Mail and to retain CoreComm 2 or 3 months at $5.00 per month, if possible. Service time to be 1 hour at $80.00 per hour. All in favor; Motion carried. No report from Code Enforcement, Parks and Rec, Planning Commission, and School Board Liaison. Fire Board had a discussion on the Brush Pile charge being considered. Fire Board should set up a payment schedule, which they don’t have at this time. The Village will burn its own brush pile. Treasurer’s Report: Balance of checking accounts: General Fund $25,009.13; Local Street Fund $50,621.65; Major Street Fund $126,884.80; Equipment Fund $206,073.57. Total of all accounts: $408,589.15. Total of CDs for all funds: $82,913.87. Total of all monies: $491,503.02. December Revenue: General Fund $1,993.65; plus Earned interest of $34.92 for a total of $2,028.57. MOTION by Bush, supported by Hawley to accept Treasurer’s report as read. All in favor. Motion Carried. Budget forms were distributed to be returned to Clerk by 2/1/14. Due To’s for December: Owed to General Fund for labor: Major Street Fund $893.31; Local Street Fund $870.42; DPW $1,542.28 for a total of $3306.01. MOTION by Posgate, supported by Musall to accept Labor due to figures and to have Major pay $893.32 and Local pay $870.42 to the General Fund in January. All in favor. Motion carried. Due to Equipment Fund for equipment rental for December: Major Street Fund $2,742.45; Local Street Fund $2,266.64; General Fund $1,148.92 for a total of $6,158.01 for December. Motion by Posgate, supported by Boone to accept rental figures and to have then entered in the General Ledger for payment later. All in favor. Motion carried. MOTION by Posgate, supported by Bush to have Major Street Fund pay $6,000.00, Local Street Fund pay $6,000.00, and General Fund to pay $2,500.00 to the Equipment Fund for a total of $14,500.00. Roll Call Vote: Yeas: Bush, Boone, Musall, Kenny, Heintz, and Hawley. No: None. Motion carried. Financial statements were reviewed and the following adjustments made. MOTION by Bush, supported by Posgate to take $250.00 from Parks and Rec Building Rental and $54.50 from Equipment Purchases and to apply $103.86 to Repairs and Maintenance (Parks) and $200.64 to Equipment Rental. No changes to budget total. All in favor. Motion carried. MOTION by Posgate, supported by Bush to adjust the Public Works: Take $2,250.00 from Building Rental and apply $1,125 to wages, and $1,125 to Equipment Rental. No change in budget total. All in favor. Motion carried. MOTION by Boone, supported by Bush to pay bills in the amount of $12,350.02. All in favor. Motion carried. Meeting adjourned at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of 2/3/14 Next meeting 2/3/14

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING DECEMBER 2, 2013

The Vanderbilt Village Council held its regular meeting on Monday, January 6, 2014, at the Village Hall. The meeting was called to order by President Posgate and opened with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone; R. Bush; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. Members Absent: None. Others Present: Commissioner Liss; R. McMaster; T. Serino; A. Haus; E. Brinker; J. Deming; R. Spreeman; A. Deeter – Treasurer; E. Haus – Clerk. MOTION by Hawley, supported by Boone, to approve the minutes of 12/2/13. All in favor. Motion carried. A special presentation by Tifanie Tremble, of First Federal Bank covered ruling limiting amount of insured deposits to $250,00.00 in one bank. She explained what First Federal could offer and provided a packet of information for each council member to consider. Council is to study and discuss information and make decision. There were no changes to the agenda, and no public comment except for a comment that Fire Department trainees left the department after they completed training, and then they went to a larger department. Is there a way to insist that trainees remain with the Vanderbilt-Corwith Fire Department for a certain period since it was expensive to pay for training. A letter was received from S.A.N.E. requesting a contract promising an annual pledge. MOTION by Kenny, supported by Musall to send a check for $200.00 as a one-time contribution, no contract. This is what the Council did last year. Yes: Kenny; Musall; Posgate; Boone; Heintz. No: Bush, Hawley. Motion carries 5-2. Commissioner Liss reported that 4 of 5 dispatchers were hired by the State. The ice rink is being set up on the County Building lawn. Open House on January 15th at 6 p.m. In the Gaylord City Hall to see concepts put forth by the Renaissance Committee for the Gaylord Streetscape. No President’s report. During the street administrator’s report, he brought up the fact that the village should be training someone for the clerk’s job. To that end, he announced he had asked the treasurer if she could work another 10 hours per week to learn the clerk’s work. After a long discussion, it was decided that the training for clerk and treasurer would begin with the beginning of the new fiscal year since there are no extra funds available this year. Clerk’s report dealt with temperature in the office … too cold. Insurance company gave a dividend for the first time in years. Also, workman’s comp was $1,056 less. The village has to make sure Stan is correctly classified so that the insurance rate is correct. New veterans benefits on real estate taxes and effect on the village were noted. Having difficulty with E mail. MOTION by Bush, supported by Boone to have Serino set up Hot Mail and to retain CoreComm 2 or 3 months at $5.00 per month, if possible. Service time to be 1 hour at $80.00 per hour. All in favor; Motion carried. No report from Code Enforcement, Parks and Rec, Planning Commission, and School Board Liaison. Fire Board had a discussion on the Brush Pile charge being considered. Fire Board should set up a payment schedule, which they don’t have at this time. The Village will burn its own brush pile. Treasurer’s Report: Balance of checking accounts: General Fund $25,009.13; Local Street Fund $50,621.65; Major Street Fund $126,884.80; Equipment Fund $206,073.57. Total of all accounts: $408,589.15. Total of CDs for all funds: $82,913.87. Total of all monies: $491,503.02. December Revenue: General Fund $1,993.65; plus Earned interest of $34.92 for a total of $2,028.57. MOTION by Bush, supported by Hawley to accept Treasurer’s report as read. All in favor. Motion Carried. Budget forms were distributed to be returned to Clerk by 2/1/14. Due To’s for December: Owed to General Fund for labor: Major Street Fund $893.31; Local Street Fund $870.42; DPW $1,542.28 for a total of $3306.01. MOTION by Posgate, supported by Musall to accept Labor due to figures and to have Major pay $893.32 and Local pay $870.42 to the General Fund in January. All in favor. Motion carried. Due to Equipment Fund for equipment rental for December: Major Street Fund $2,742.45; Local Street Fund $2,266.64; General Fund $1,148.92 for a total of $6,158.01 for December. Motion by Posgate, supported by Boone to accept rental figures and to have then entered in the General Ledger for payment later. All in favor. Motion carried. MOTION by Posgate, supported by Bush to have Major Street Fund pay $6,000.00, Local Street Fund pay $6,000.00, and General Fund to pay $2,500.00 to the Equipment Fund for a total of $14,500.00. Roll Call Vote: Yeas: Bush, Boone, Musall, Kenny, Heintz, and Hawley. No: None. Motion carried. Financial statements were reviewed and the following adjustments made. MOTION by Bush, supported by Posgate to take $250.00 from Parks and Rec Building Rental and $54.50 from Equipment Purchases and to apply $103.86 to Repairs and Maintenance (Parks) and $200.64 to Equipment Rental. No changes to budget total. All in favor. Motion carried. MOTION by Posgate, supported by Bush to adjust the Public Works: Take $2,250.00 from Building Rental and apply $1,125 to wages, and $1,125 to Equipment Rental. No change in budget total. All in favor. Motion carried. MOTION by Boone, supported by Bush to pay bills in the amount of $12,350.02. All in favor. Motion carried. Meeting adjourned at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of 2/3/14 Next meeting 2/3/14

VILLAGE COUNCIL MINUTES REGULAR MEETING NOVEMBER 4, 2013

The Vanderbilt Village Council held its regular meeting on, Monday, November 4, 2013, at the Village Hall. The meeting was called to order by President Posgate, and opened with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present were: C. Boone, R. Bush, C. Hawley, T, Heintz, M. Kenny, R. Musall, E. Posgate. Members absent: None. Others Present: Commissioner Liss, D, Whitman, T. Serino, A. Haus, E. Haus – Clerk. C. Boone advised that she was not at the September meeting, so she would not have been able to accept minutes of August meeting. (The record should reflect that no file copy showed Boone making this motion.) MOTION by Boone, support by Bush to accept minutes with the correction in the September minutes. All in favor; Motion carried. During Public Comment, T. Serino advised Council that the Village had a Master Plan and that it should be followed in regard to proposed rezoning to be discussed at the future public hearing where it will be discussed. The Master Plan was designed to provide for growth in the Village.. Tony Cutler, who is running for election for State Representative introduced himself and gave a brief summary of his background and platform. Commissioner Liss reports that the recycling program is going very well. Bids are going out for the snow plowing for the recycling stations. In regard to the Commissioners work schedule they continue to work on labor contracts, but medical costs for next year which are expected to rise are a problem. Because of the increase in cost of medical insurance, deductibles may have to be increased. Communications included detailed MDOT notice that any employee working on roads, must be covered by a very complete pay and benefit plan. Due date September 1, 2014. Insurance audit and wage survey next on the list. Treasurer is not present because her mother is in the hospital. Street Administrator needs hydraulic fluid and oil. Also the #2 Holder is going to cost $1300.00 more than expected. MOTION by Bush, support by Kenny to approve $1300.00 more for holder #2 repair. All in Favor; Motion carried. MOTION by Bush, support by Kenny to approve $509.85 for Oil, and $487.35 for Hydraulic Fluid. All in Favor; Motion Carried. Code Enforcement received a complaint on the property at corner of Airport and Main. It is being cleaned up. Parks and Rec reported that park electrical is complete. Was given complaint that Custer park lights were on all night. Planning Commission reported continuing discussion on Summit street rezoning.. Clarification that public hearing coming up is informational. School Board Liaison reported that an Art Teacher had been hired. Property up for bids again. Count is 123. Treasurer’s Report: Total of all checking accounts $422,625.01; Total of all CD’s $82,667.52; Total of all monies $505,292.53. Total Revenue for October $10, 646.67; Earned Interest $35.54; Total of all Revenue$10,682.21. MOTION by Bush, support by Musall to accept the Treasurer’s Report. All in Favor; Motion Carried. Fire Board had banquet. Not too many turned out, but everyone seemed to have a good time. Fire Board getting bids on truck transmission. Various activities for the youngsters on Halloween. Discussion on Frontier Communications proposal for phone and internet. It was noted that they did not come inside the building to see present facilities. No information on installation if any. Service is $98.58 per month for a three year contract. Motion by Kenny support by Bush to accept Frontier proposal. All in Favor; Motion carried. Concurrence to postpone discussion on Grass Ordinance and Auto Ordinance until December meeting to allow time for everyone to study them. MOTION by Bush, support by Posgate to accept Labor Due To’s for October ; and to have Major Street pay General Fund $549.72 and Local Street to pay General Fund $885.66 this month. All in Favor; Motion Carried. MOTION by Kenny, support by Bush to accept the figures for Equipment Rental Due To’s for October and to have them entered into the General Ledger for payment at a later date. Major Street $2,025.28; LOCAL Street $3,449.18; Parks $9.29; DPW $912.75. MOTION by Boone, support by Bush to pay bills in the amount of $9,204.69. All in Favor; Motion carried. MOTION by Bush, support by Kenny to adjourn at 7:47 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes as of 11/22/13 Next meeting 12/2/13

VILLAGE COUNCIL MINUTES REGULAR MEETING OCTOBER 7, 2013

The Vanderbilt Village Council held its regular meeting on Monday, October 7, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: R. Bush; C. Boone; C. Hawley; T. Heintz; M. Kenny; R. Musall; E. Posgate. Members Absent: None. Others Present: Commissioner Liss, J. Brink, R. Spreeman, A. Haus, P. Elliott, T. Serino, D. Whitman; A.Deeter – Treasurer, E. Haus – Clerk. MOTION by Bush, support by Hawley to accept the minutes of September 3, 2013, as presented. All in Favor; Motion Carried. Roger Spreeman requested to address the Council during public comment . He recapped the request he has made of the Planning Commission for approval of a storage building with outside Storage of mulch, sand and other materials. The property is assessed as commercial. It is zoned R-2. (Since 2000). He wishes to begin this fall. Planning Commission is considering rezoning to B-l. Mr. Spreeman was advised to begin zoning change during the summer since rezoning takes some time. As of this date, no completed zoning application is on hand. Process needed to approve Spreeman request was discussed Cancellation of a special meeting of the Planning Commission was discussed. MOTION by Bush, support by Heintz to approve a special meeting of the Planning Commission for Spreeman request. Roll Call: Yes: Bush, Heintz, Boone, Hawley, Musall, Kenny, Posgate. All in Favor; Motion carried. No communications. Commissioner Liss reported that 911 dispatch will be taken over by the State Police. It will operate out of Gaylord. Commissioners are looking at an increase of 3% or $200,000.00 on health care costs. Vacancy on Board filled by T. LaBeouf. Posgate announced Fire Department Banquet October 12th at 6:30 p.m. All Council members are invited, but must R.S.V.P. Banquet is open to the public, but the public must pay. Clerk called attention to payment of 1 Mill Allocation. Also reported on Experience Works program which is going well. Street Administrator needs salt and sand for this winter. MOTION by Bush, support by Kenny to approve $800.00 for purchase of salt and sand. All in Favor; Motion Carried. The Holder #2 cost a total of $5912.00 for repair. Only a portion of this was approved. MOTION by Bush, support by Kenny to approve the entire bill of $5912.00 for payment. All in Favor; Motion Carried. MOTION by Bush, support by Heintz to approve $225.00 to trim trees at 4ll W. Main in Right of Way. All in Favor, Motion carried. Bush talked about Brink Property Will block off driveways, plant some vegetation, and put In a couple of benches. Hopes this will keep trucks out. Discussion followed. Code Enforcement reported no new complaints, Elm Street cut; to be billed for l ½ hours of work plus equipment costs. Working on two other problem lots. One is out of town owner, wants $l,000.00 for his lot. There are new owners of 4l0 W. Main and 756 E. Main, both of whom are cleaning up the property. Parks and Rec reported electri cal work is complete in Memorial park. Porta John in Kids’ Park to be taken out of service in November. Fire Board paid $679.00 for repairs. Next meeting will be at the Fire Hall instead of the Township Hall so that all will be able to see needed repairs. Planning Commission discussed their action during Spreeman discussion. School Board Liaison reported teachers’ contract was signed. Two school board members new. Treasurer’s Report: Total of all checking accounts $441,l39.00; Total of all CD’s $82,731.52; Total of all monies $523,870.52. Total Revenue for September $48,876.41; Total Earned Interest $35.83; Total all Revenue $48,911.97. MOTION by Hawley, support by Musall to accept the treasurer’s report as written. All in Favor, Motion Carried. Briefly discussed change in phone and internet service. Treasurer to follow up on this. MOTION by Posgate, support by Musall to approve bill of $253.00 for windshield repair. All in Favor; Motion Carried. Council was given a copy of Gaylord’s grass ordinance to study and discuss at November meeting. MOTION by Posgate, support by Kenny to approve $150.00 for Elk Guide. Roll Call: Yes Posgate, Kenny, Bush, Heintz. No: Musall, Hawley, Boone. 4 -3 Motion carried. MOTION by Bush, support by Kenny to pay the 1 Mill Allocation in full this month. All in Favor; Motion carried. MOTION by Posgate, support by Bush to accept the due to’s – labor report for September as printed and to have Major Streets pay General Fund $671.88, and Local Streets to pay General $610.80 in October. All in Favor; Motion Carried. MOTION by Posgate, support by Boone to accept Due to’s – Equipment Rental as printed and to have the figures entered in the General Ledger for payment at a later date: Major Streets - $1349.26; Local Streets $1274.98; Parks and Rec - $651‘.82; DPW $1906.03. All in Favor; Motion Carried. MOTION by Posgate, support by Bush to pay bills in the amount of $12,527.56. All in Favor; Motion Carried. During brief public comment the lack of communication from Bay Mills was mentioned. Suggested that a letter be sent to them expressing the continuing support of the Village and its residents. Meeting adjourned at 8:45 p.m. at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of ll/4/13 Next meeting ll/4/13

VILLAGE COUNCIL MINUTES REGULAR MEETING SEPTEMBER 3, 2013

The Vanderbilt Village Council held its regular meeting on Tuesday, September 3, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members present: R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Member absent: C. Boone. Others present: R. McMaster, P. Elliott, A. Haus, Commissioner Liss, D. Whitman, T. Serino, A. Deeter – Treasurer, E. Haus – Clerk. MOTION by Bush, support by Kenny to accept the minutes of August 5, 2013, as presented. All in favor, Motion carried. There were no public comments and no communications. Commissioner Liss reported on the death of Commissioner Clark Bates and his wife. He also reported on the recycling program saying it was going very well. Commissioners also worked on one new millage policy after the problem with the proposed millage for the Friendship Shelter. He also reported that in certain parts of the county there is an infestation of gypsy moth. Commissioners anticipate a spraying program. Posgate will be bringing a sample of Gaylord’s grass cutting ordinance for review. He would also like to see the auto ordinance amended. Gaylord’s grass ordinance calls for three cuttings: July, August and September. Clerk reported two zoning permits and 2 violations. Also, had interested party in office regarding the purchase of 410 W. Main. Gave tax information as requested and directions to County Treasurer. Street Administrator stated that the $3,800 approved for Holder #2 only covered parts. Another $2,500 is needed. Code enforcement officer reported on two new complaints. Parks and Rec reported that flags in park will be removed in October. He followed up on Large Electric’s proposal. It included breakers at $450. $650.00 covered job if they had to trench. Planning Commission reported on their banners, now installed. Also that they wanted to have Village Attorney send letter to John Brink regarding cement blocks/no permit. School Liaison reported on several bids on one School Board offering. No bids on property. Para-professional hired. Fire Board – no report. MOTION by Bush, support by Kenny to approve up to $700.00 for electrical work in the Memorial Park. All in favor, motion carried. MOTION by Bush, support by Kenny to accept bid of Large Electric. All in favor, motion carried. Lengthy discussion on Brink property and what should be done. Suggestions to talk to him, send him a letter, have attorney send a letter. Communication has been bad on this. No letter to be sent for a $15 permit. Posgate to try to talk to Brink. Treasurer’s Report given. Total of all checking account: $415,202.56; total of all CD’s $82,731.52; Total of all funds is $497,934.08. Revenue: General Fund $10, $767.54; Roads: $5,149.39; Earned interest $37.17.Total of all Revenue $15,954.10. Windshield repair on the loader discussed. Our insurance has $500.00 deductible. Estimate was about $800.00 Should we go ahead? Explanation of Experience Works program through the Federal government. Host has no cost involved. Federal Government pays wages and fringes, insurances. Helper works 21 hours on job per week, can be a variety of tasks. Some limitations – can’t climb ladder, can’t drive business vehicles. He can help Stan with leaf pick up and Charlie with weeding. They can only work for government or non-profit. Will have them come to fully cover program, paper work involved. MOTION by Bush, support by Musall, to accept labor due to’s for August: Major $580.26, Parks $381.75, DPW $900.93 and to have Major Street Fund pay General Fund $580.26 and Local Street Fund pay General Fund $580.26 this month. All in favor, Motion carried. MOTION by Bush, support by Posgate, to accept equipment rental due to’s for August: Major $1,211.84, DPW $1,316.97 and Parks $604.97. All in favor, motion carried. MOTION by Hawley, support by Bush, to pay bills in the amount of $24,500.77. All in favor, motion carried. Tom Serino briefly talked about Senior Lunch Program now at Mill Street Diner. Meeting adjourned at 8:12 at the call of the chair. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes as of 10.7.13

VILLAGE COUNCIL MINUTES REGULAR MEETING AUGUST 5, 2013

The Vanderbilt Village Council held its regular meeting on Monday, August 5, 2013, at the Village Hall. The meeting was called to order by C. Boone, President ProTem at 7 p.m. and was opened with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone. R. Bush, C. Hawley, T. Heintz, R. Musall, M. Kenny. Members absent: E. Posgate (excused). Others present: T. Serino, D. Whitman, A. Deeter – Treasurer, and E. Haus – Clerk. MOTION by Bush, support by Kenny to approve the minutes of the July 2 and July 5, 2013 meetings, with the correction of $3800.00 for Holder engine repair on page 3. All in Favor; Motion carried. There were no changes to the agenda, no communications, no commissioner’s report, and no president’s report. Clerk called attention to a recap of the procedure for handling Grass/Noxious Weed Complaints. Discussion followed regarding newspaper advertising versus letters and personal calls. Street Administrator discussed bids received on drain work. MOTION by Bush, support by Hawley to award job to North Excavating. Roll Call: Yes: Bush, Hawley, Musall, Boone, Heintz, Kenny. No: None. Motion carried 6-0. Goff bid $1200.00 to cut down large tree at corner of Elm and Donovan. MOTION by Bush, support by Musall to award job to Goff. Roll Call: Yes: Bush, Musall, Boone, Kenny, Hawley, and Heintz. No: None. Motion carried 6-0. DPW needs gravel/stone for roads. MOTION by Bush, support by Hawley to purchase $650.00 of stone from Matelski. All in favor; Motion carried. MOTION by Bush, support by Boone to purchase two tires for equipment at a cost of $180.00. All in Favor; Motion carried. MOTION by Bush, support by Kenny to purchase ½ Impac gun and a cordless drill for DPW. $150.00 for Impac gun; $75.00 for Drill. All in Favor; Motion carried. The Brink property and the possibility of fencing it was discussed. Also suggested closing curb openings and putting in a green belt. Will talk about it next month; may be able to talk to him. Code Enforcement has two complaints to work on. Having some problems with grass complaints. This procedure was again discussed; cost of letters versus attorney letters discussed. Parks and Rec reported that the pump pressure gauge blew again. It has been repaired at a cost of $9.45. Questions were asked about the bid for electrical work given by Large Electric. It was not clear if new work included breakers. Will discuss next month after talking to Mr. Large. Planning Commission reported that Tom Kellogg attended is first meeting as township liaison. It is hoped that he will be able to assist the Planning Commission obtain grant money. D. Whitman questioned the requirement in the advertisement for Planning Recording Secretary that applicant must be a registered voter in the Village. This required by General Law Charter, State Planning, and our commission’s policy. The School has Alexander Road up for bidding again. Other bids received were too low. Transportation contracts have been settled. Several positions were filled. No Fire Board report. Treasurer’s Report: Total of all checking accounts $439,849.50; total of all CD’s $82,604.92. Total all monies: $522, 454.42. General Fund Revenue: $26,541.19; Act 5l Funds $5, 680. 25; Interest $35.53 for a total of all revenue of $32, 256.97. MOTION by Bush, support by Kenny to accept the Treasurer’s report. All in Favor; Motion carried. MOTION by Bush support y Boone to pass Resolution 20133-4 Collection of Taxes after September l6, 2013 by County Treasurer. Yes: Bush, Boone, Musall, Hawley, Kenny, Heintz. No: None. Motion carried 6-0. MOTION by Bush, support by Musall to pass Resolution 2013-5 authorizing AnnaMarie Deeter to sign checks, CDS, and other bank documents as required by her statutory duties. Yes: Bush, Musall, Hawley, Heintz, Kenny, Boone. No: None. Motion carried 6-0. MOTION by Bush, support by Boone to pass Resolution 2013-6 regarding Enforcement of Zoning Ordinance . This is a watershed ordinance, acknowledging failure to fully enforce the Zoning Ordinance in the past; and establishing that enforcement of zoning and any police power ordinance will be equitable and done fully from this date on. Yes: Bush, Boone, Kenny, Heintz, Hawley, Musall. No: None. Motion carried 6-0. MOTION by Boone support by Bush to accept the Due To’s for July Labor as presented and to have Major Street Fund pay General Fund $855.12 and to have Local Street Fund to pay General Fund $290.13 in August. All in Favor; Motion carried. MOTION by Bush, support by Boone to accept the figures presented for Equipment Rental in July, to enter them in the General Ledger; and to pay them at a later date. All in favor; Motion Carried. MOTION by Boone, support by Kenny to pay the bills in the amount of $33,049.55. All in Favor; Motion Carried. Meeting adjourned at the call of the chairperson. Meeting adjourned at 8:06 p.m. Elizabeth M. Haus, Clerk/Office Manager Minutes approved 9/3/13

VILLAGE COUNCIL MINUTES REGULAR MEETING JULY 2, 2013

The Vanderbilt Village Council held its regular meeting on Tuesday, July 2, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall. E. Posgate. Members absent: None. Others present: Commissioner Liss, D. Whitman, A. Deeter, P. Kaiser, Rev. Bifoss, P. Elliott, E. Haus- Clerk. MOTION by Hawley, support by Kenny to accept the minutes of June 3, 2013, as presented. Agenda was amended by addition of Neil Brasseur to Public Comment. Village Attorney Bryan Graham gave a short presentation on zoning. Zoning is a set of laws that tells a property owner what and how he can use his land. You cannot, for instance, build a factory on property zoned for residences, nor can you build a residence on property zoned industrial. As a Council, you cannot tell people they can do whatever they want to do on their own property. However, you don’t have to have zoning, so you can repeal your ordinance. You then run the risk of having a nice home, with a dirty factory next door. You must be careful when people ask you questions about zoning….you need to have a single voice not several answers. Refer people to your Zoning Administrator. If a property owner breaks a zoning law, you have to enforce the law. Talk to them first, they may not know they are breaking the law. Then if they continue to break the law, the Village will have to enforce the law even if it means going to court. Everyone has to be treated equally. If you don’t like law, change it, or repeal it. Questions and answers followed. Q. How far back do you have to go for enforcement? There is no law setting a time limit. You need to make a watershed announcement that from a certain date all ordinances will be enforced fairly. Work with your County Land Use department on permits requiring a zoning permit. Q Someone does something as a “hobby”.. They have a state license if the “hobby” requires it, So they feel the state license gives them the right to pursue the activity regardless of the zoning of their property. A. The state license has no bearing on zoning…it is a requirement of that activity, it has nothing to do with permitted use of the land. Q. I would like clarification of the term “change of use”. A. Each situation has to be judged separately In a retail zone a shop changing from a T shirt shop to a coat shop is not considered change of use; but a T shirt shop changing to a bakery shop is a change of use because the category has changed. Q. If I am working on my car in my yard is that O.K. A. Absolutely. But if you are working on 3 that can be unsightly and can be dealt with a nuisance ordinance. Q. If you want to work from your house (a business) do you need a zoning permit? A. Yes because you are changing the use from just residence to residence/business. Other discussion follow on bartering, doing work for friends, number of cars (separate ordinance. Commissioner Liss reported that the recycling was going well. They fence by our location is to be built, it will be 6’ tall then down to 4’. He also talked about the Homeless Shelter and said he voted for it. He was asked if another entity came and made a similar request how would it be handled? Discussion followed regarding being pro-active in matters such as this ballot issue. Neil Brasseur requested the closing of Sheridan Street for the Back to School event sponsored by the Baptist Church. The event will be held on Saturday, August l7, 2013, from ll:45 a.m. to 3:30 p.m. The Village will provide street barricades. Posgate reported on the first Movie for Kids. Thirteen youth watched Madagascar 3 and the youth were given glo sticks and juice boxes as treats. They all had a good time. Posgate plans to have another movie in July, then has to return borrow projector. It was suggested that movies be on Tuesday or Thursday because Friday is Family Night. Copyright laws were brought up by some in attendance. Village needs to check into this. The top two candidates for the Treasurer’s position were introduced to the Council. Unable to contact third candidate for over a week. Anna Marie Deeter and Pat Kaiser briefly spoke to the Council and answered their questions. Haus briefly covered the background of each candidate. The Council will review their resumes, await a legal opinion from Village Attorney, hold a special meeting on Friday, July 5th. Council ascertained that each candidate understood the duties they would perform. Clerk pointed out payment of $l,l06.00 received from EVIP added to July revenue sharing. She has handled many inquiries regarding zoning. Pavilion roof repair requires a permit. Advised Council of FOI request from Detroit Free Press and supplied a copy of response. Street Administrator has received only one bid on the drains. Striping will be approximately the same as last time at about $3600.00. Wants to have Karslake redo the Backup Holder’s engine estimated at $3600-3800.00. Still prefers the Kubota lawn mower at $11,900.00. Has two more trees needing care. Has bids on running board and visor. Code Enforcement sent three letters on grass mowing working on two others. One burning complaint – second offense. Parks & Rec reported lighting for the pavilion was started. Bid from Williams Construction for pavilion roof repair was opened. $l,750.00. MOTION by Hawley support by Bush to accept the bid of Williams Construction at $l,750.00 for a steel roof on the pavilion to include all permits. Roll Call: Yes: Hawley, Bush, Kenny, Posgate, Musall, Boone, Heintz. No: None. Motion carried 7-0. Planning Commission reported that banners are in and look good. This was a test..next order can be a different color. Discussion on color. Tom Kellogg recommended to fill vacancy on Planning Commission by resignation of H. Hawn. He would be liaison between Township and Village. Skilled in grant writing. Would be a big help to the Commission. Also stated that it is not the place of the Planning Commission to draw up plans…it is their job to approve plans others provide for their respective projects. MOTION by Posgate support by Heintz to have Tom Kellogg fill the Township vacancy on Vanderbilt’s Planning Commission. All in Favor; Motion carried. Fire Board reported five fire runs, 6 EMS runs. Audit OK. Still have some things to straighten out, but moving right along. No school report…school out. Treasurer reported the following: Total of all checking accounts (four funds) $426,697.95; Total of all CD’s $82,604.94; Total all monies $509,302.89. Revenue for General Fund for June $905.77 Total of all revenue $6,45l.74. Total interest earned: checking $36.84, CD $81.69. Total of all revenue $7,570.27. MOTION by Bush support by Kenny to accept the treasurer’s report as read. All in favor; Motion carried. Recap on Main Street Building followed. Letter from J. Heuer regarding reconsideration and disposition of 477 W. Main. Questions regarding liaison’s handling were directed to Mr. Deming. A long discussion followed. Rev. Bifoss explained the Church’s position. No letter of acceptance was sent to Center Mfg., only the appointment of a liaison. Original motion to accept the building will remain in the records. Discussion on the proposed mower and features. There was a suggestion to purchase a home mower every two years so that there would always be a warranty. Diesel versus gas discussed. MOTION by Bush, support by Kenny to purchase Kubota mower bid at $11,900.00 by Ginop Sales. Roll Call: Yes. Bush, Kenny, Heintz, Hawley, Musall, Boone, Posgate. No: 0. Motion carried 7-0. MOTION by Bush, support by Kenny to have P & K Construction to do the street striping for $3800.00 All in favor; Motion carried. MOTION by Bush, support by Hawley to purchase a new sweeper broom at a cost of $554.00. All in favor; Motion carried. MOTION by Bush, support by Hawley to have the Holder engine repaired by Karslake at approximately $38.00.00 All in Favor; Motion carried. Use of 2 Holders questioned: one for snow, one for sweeping. MOTION by Bush support by Musall to purchase Running Board and Visor from Grand Traverse Rubber at a cost of $228.56. All in favor; Motion carried. There are two more trees that need to be removed. No bid yet. MOTION by Posgate, support by Bush to accept June due to figures (labor) and to have Major Streets pay General Fund $702.42, and to have Local Streets pay General Fund $290.13. All in favor; Motion carried. MOTION by Bush, support by Boone to accept the June Equipment Rental Due To figures and to have them entered into the General Ledger for payment at a later date. Major: $l,338.39; Local $598.82; Parks & Rec $652.50; DPW $l,339.29 MOTION by Posgate support by Bush to pay bills in the amount of $l7,l65.37. All in Favor; Motion Carried. During brief public comment parades and festivals of the past were discussed. Meeting adjourned at the call of the Chair. Meeting adjourned at 9:00 p.m. Elizabeth M. Haus Clerk/Office Manager Minutes Unapproved 7/30/13 Next meeting August 5, 2013.

VILLAGE COUNCIL MINUTES REGULAR MEETING June 3, 2013

The Vanderbilt Village Council held it’s regular meeting on Monday, June 3, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m., and was opened with the Lord’s Prayer followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, and E. Posgate. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, T. Serino, B. Thatcher, P. Elliott, M. Goddard, J. Deming, G. Moore, W. Marsh, C. Heintz. MOTION by Bush, support by Hawley to approve the minutes of May 6, 2013, as presented. All in Favor; Motion carried. Additions to public comment; B. Thatcher, T. Serino, G. Moore. Megan Cottrell requested permission for VAYSP to use the ball field 6-8 weeks in June and July. They will not use the Concession Room other than to sell commercially bagged or prepared food plus soft drinks. MOTION by Bush, support by Musall to grant permission for VAYSP to use the Ball field and Concession Room as requested, and to have a key to their equipment shed provided to the village, and children to use Porta John provided by Parks & Rec. All in Favor; Motion carried. Discussion followed regarding condition of Concession Room after each game and that VAYSP Must leave it in a clean usable condition. Jack Deming reported trees had been planted. He called Consumers regarding hanging banners from their poles, and he inquired about the pole that needs to be removed at Main and Old 27. In regard to the Main Street building, he had tried to find a tenant to use some of the space, but hadn’t been successful. He reiterated the auditor’s opinion regarding the purchase of the building at this time. Cathy Heintz questioned the need for removing the tree in front of her home. She asked the location of the Right of Way line so that she didn’t plant another tree in the R-O-W. She was advised that the R-O-W was measured from the center of the road…33’, 40’, or 50’, depending on the width of the R-O-W being measured. Bush stated that the tree was removed because it was a liability, and that I could fall on her house. B. Thatcher asked for assistance with the electricity and water for he June concert. Also asked if it would be possible to install some type of hook around the pavilion so that a windbreaker could be hung to protect the musicians. Village to install hooks. Mrs. Thatcher will provide the windbreaker. Both Posgate and Deming indicated they had hooks. Tom Serino reported on the Memorial Service. Nice service, lots of cooperation from various groups, good turnout. Gary Moore again asked about directing BP traffic from Lafayette Street because of the children living on that street, and the speed driven by the cars using this shortcut. The present exit will be blocked and traffic directed away from Lafayette. Resignation received from Treasurer Shirley Hawn effective date of May 23, 2013. MOTION by Bush, support by Kenny to accept resignation. All in Favor; Motion carried. Advertisement in the Gaylord Herald Times, another to be placed in Our Home Town. Commissioner Liss reported on the Recycling Program and that it was going very well. He also reminded everyone about the Air Show at the Airport on Father’s Day weekend. Clerk advised Council that she had submitted an entry for EVIP on Employee Compensation with assistance from Evah Cole o Treasury. It could bring up to $l,l00.00 additional in Revenue Sharing. She directed Council to auditor’s opinion regarding donated building on Main. She requested a change of date for July meeting to enable the Village Attorney to attend and give zoning training to the Planning Commission and the Council. MOTION by Bush, support by Kenny to change the date of the July meeting to July 2, 2013. All in Favor; Motion Carried. Code Enforcement reported several complaints about burning and garbage. Most were cooperative. He begins grass enforcement now. Street administrator had several items he needs. Needs an O.K. to have drains cleaned by Gaylord. Has purchased gravel and cold patch. Tree work is in progress, needs O.K. for 1 more tree cut at Elm and Donovan. Was told it was O.K. to add to list given last month. In process of getting bids on storm drains. Needs brushes for sweeper at $29.00 plus shipping and 5’ and 6’ belly blades for a total of $756.00. He and Zimbicki liked the Kubota ZD326060 Diesel mower at (list) $l4,892.00/net to us at $11,900.00. Needs O.K. to buy. Parks and Rec reported that an electrical line is being installed in Memorial Park. Someone has damaged the pavilion roof. Discussion followed on shingle roof vs. steel roofs. Advertisement to be run soliciting bids for both shingle and steel roofs. Check with Land Use regarding permits. He has received one bid which requires payment before job begins. Planning Commission reported banners were ordered and they had hoped to have them up by now. The Planning Commission will again sponsor with Corwith Planning Commission the concert Music in the Park on July 13. School Liaison reported on graduation exerecises and the promotion of Michelle Kihn to Principal/Superintendent. Fire Board had 9 runs/2grass fires. Treasurer’s report followed. All figures are as of May 3l, 2013. Total of all checking accounts $432,899.52. Total of all Certificates of Deposit $82,522.96. Total all monies $515,422.48. Revenue report: Revenue received all funds $l5,491.91. Earned interest $35.13. MOTION by Bush, support by Posgate to accept the Treasurer’s report as given. All in Favor; Motion Carried. MOTION by Posgate support by Boone to accept labor due to figures and have Major Street Fund pay General Fund $458.10, Local Street Fund to pay General Fund $320.67. All in Favor; Motion carried. MOTION by Bush, support by Posgate to record Rental Equipment figures and to record them in the General Ledger for payment at a later date: Major Street Fund to owe Equipment Fund $l,203.18, Local Street Fund to owe Equipment Fund $85l.39, and General Fund to owe Equipment Fund $l8.18 Parks, and $2,833.48 for a total of $2,85l.66. All in Favor; Motion Carried. Resolution exempting Village from PA152 was next on the agenda. This is required for EVIP project. MOTION by Bush, support by Boone to enact Resolution 22013-3 Exemption from PA l52. Roll Call: Yes/Bush, Boone Hawley, Heintz, Musall, Kenny, and Posgate. 7-0. Motion Carried. MOTION by Bush, support by Kenny to authorize President and Clerk to sign Authorization L4029. All in Favor; Motion Carried. MOTION by Bush, support by Posgate to purchase Blades at a cost of $756.00. All in Favor; Motion carried. Purchase of a running board, visor, to be decided next month. Prices: Jim’s 192.95/45.99; Wilbur’s 174.00/44.99. MOTION by Bush, support by Posgate to revisit lawn mower purchase at July meeting. All in Favor; Motion carried. MOTION by Posgate, support by Kenny to pay bills in the amount of $l0,136.50. All in Favor; Motion carried. Adjourned at the call of the Chair at 8:50 p..m. Elizabeth M. Haus Clerk/Office Manager Unapproved as of 7/2/13.

VILLAGE COUNCIL MINUTES REGULAR MEETING MAY 6, 2013

The Vanderbilt Village Council held it’s regular meeting on Monday, May6, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members present: R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Member absent C. Boone. Others present: Commissioner Liss, D. Whitman, H. Hawn, T. Serino, B. Thatcher, L. Bush, K. Zimbicki, G. Moore, S. Boyd, C. Heintz, M Jones, T. Jones, C. Henderson, S. Hawn – Treasurer, E. Haus – Clerk. MOTION by Bush, support by Hawley to approve minutes as presented. All in favor, Motion carried. C. Heintz addressed the Board regarding use of Village trailer by some taxpayers for brush removal with no advertising that this trailer was available for use by any taxpayer. Discussion followed on use of village equipment for all taxpayers. Availability of dump for brush was also discussed. S. Boyd advised that her yard is full of gravel and suggested different ideas for application of gravel. Discussion on method of plowing. Bush explained use of new process used last year. Maybe it was a poor choice but it was hoped it would make sealcoating hold up. Mrs. Thatcher talked about the concerts she is planning and brought a copy of the flyer she will be using. She was unable to raise any money during the winter, but she has located some talented musicians who are willing to perform. Needs of Music in the Park were discussed. She also asked for extra porta johns and trash barrels. Hawley notified her that water fountains were not working at this time. Commissioner Liss reported that the bus system gave their annual report at the commissioners’ meeting. Only seven days not operating. Recycling is moving along. Contractor is to arrive on Wednesday with gravel/stone. Need to know if village is going to want a fence around containers. Not at this time….we will try it without a fence. During the President’s report, Posgate asked J. Deming if the purchase /use by library was still on. He could not answer because he had missed the Township meeting when Ms, Derenzy spoke. He has been having difficulty getting anywhere with building. Advised Council will have to provide deed since the company will no bear any expense. Discussion on the pros and cons of the Main Street building followed plus it value in the committee. Clerk stated a question regarding speed limit signs at the north and south entrances to Vanderbilt had come into the office several times. Discussion from audience followed. Seminar changes discussed; clerk will try to switch dates for Stan and Ron. Street Administrator asked whether he should get bids through a contractor or on his own. He has four drains that need work. . Will look for a contractor. MOTION by Bush, support by Musall to buy 10 yards of gravel from Matelski. All in favor, Motion carried. Signs are also needed, as well as cold patch. MOTION by Bush support by Kenny to purchase signs at an approximate total of $700.00 . All in favor, motion carried. MOTION by Bush, support by Musall to purchase 5 yards of cold patch. All in Favor, Motion carried. Bush then brought up the issue of training to cover clerk and treasurer jobs. Posgate stated that we had planned to start first for treasurer then for clerk. It is called cross training so that an individual will know both jobs. At this time the budget can’t cover this. Further discussion on the exit to Lafayette from BP. It is dangerous because of the speeding drivers. We will locate owner of property. Question was raised whether there was an existing ordinance covering this. Code Enforcement reported two complaints. One is safely burning wood. Parks and Rec reported problems with the park fountains. Can’t find anyone to repair. Was referred to Phil Williams. Planning Commission is planning on tree planting this spring. Considering Bush request for plans for four corners at next meeting. Commission wants to help make town more attractive. School Liaison announced School Awards May 2lst. Sinking Fund really necessary. Need your vote. Fire Board repairs at Black Bear . Good Training. Received consideration onprice for tournament. Short report tonight. Full report at June meeting. Received tax payment $l2,085.63. and gas and weights. Total revenue for April $l9,l94.14. CD due to be rolled over. MOTION by Bush, support by Kenny to take to bank with best interest/terms. All in favor, Motion carried. MOTION by Bush, support by Kenny to accept due to’s . Local Street Owes General Fund $481.02, Major Street owes General Fund $450.47.. Money to be paid this month. All in favor, Motion carried. MOTION by Bush, support by Kenny to accept figures for equipment rental and enter them in general ledger for later payment: Major Street Owes $l,063.93; Local Street owes$l,206.78; General Fund owes $2,733.88. All in Favor, Motion carried. Budget changes missed at year end were taken care of: Take $75.00 from Professional Services and add $75,00 to Council Wages. Take .04 from Clerk add to treasurer; Take $323.00 from Printing and Publishing and add $323.00 to Community Promotion; Take 47.24 from Parks Equipment Purchase and add to Parks Repair & Maintenance; Take $86.00 from DPW Supplies and add $86.00 to DPW Sanitation. Budget remains same. MOTION by Posgate support by Kenny to make above listed changes.All in favor, motion carried MOTION by Posgate support by Hawley to pay bills in amount of $l4,567.24. All in Favor, Motion Carried. Tom Serino announced Memorial Service on Sunday May 26th at 1 p.m. MOTION by Kenny , support by Bush to approve Goff bid of $3,500.00 for tree removal and trim. All in Favor, Motion carried. Meeting adjourned at call of the Chair at 8:53 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes as of 6/3/13

VILLAGE COUNCIL MINUTES SPECIAL MEETING APRIL 15, 2013

The Vanderbilt Village Council held a special meeting on Monday, April 15, 2013, at the Village Hall. The purpose of the meeting was to discuss the offer of the Quigley Office Building. The meeting was called to order by President Posgate at 6:30 p.m., opening with the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Members Absent: None. Others present: H. Hawn, D. Thompson, J. Deming, A. Haus, B. Matelski, T. Serino, S. Hawn – Treasurer, E. Haus-Clerk/Office Manager. MOTION by Kenny, support by Bush to approve the minutes of April 1, 2013, as presented. All in Favor; Motion Carried. Council was advised of the new address of the Otsego County Economic Alliance office. In answer to questions regarding the subject of the meeting, the audience was advised that the Council had to decide whether or not to accept the donation of the building at 477 W. Main (Quigley). Audience questioned library’s moving to that location. There were questions regarding the cost of utilities in a building of that size., because the library doesn’t pay for rent Or utilities at the Township Hall. President Posgate stated that he believed the Village and the library could help each other being in the same building. Council discussed the possible necessity of removing walls and the need for another bathroom. . Because this constitutes a change of use, Building Code would require basics brought to code. Reroof/handicap bath, handicap accessible entrance. Trades need to look at heating, cooling, electrical, plumbing and list what needs to be done, if anything. There is no vault…A secure room needed for records and safe. Asked if there was a time frame to complete all of this work, the answer was unknown we’ll have to check. Also we don’t know the library’s plans at this time..Discussion as to what would constitute a vault – maybe a large gun safe? Information has been requested from a bonding counsel and our auditor regarding bonding and terms of payment. Bonds have to be paid first. The building presently contributes to county, township, village, and schools in the form of taxes. This will be lost if the village owns the building. The legal possession of the building – would we own it/lease it or what will be discussed with attorney and auditor.. The present owner has specified a preference to work with one person rather than a group. MOTION by Bush, support by Kenny to accept the donation of the Quigley Building at 477 W. Main. Roll Call: Yes: Bush, Kenny, Boone, Heintz, Musall, Hawley, Posgate. No: None. Motion carried. Motion by Bush, support by Musall to forego payment of per diem for this meeting with no exchange of cash or check. Discussion on methods used followed. Roll Call: Bush, Musall, Heintz, Kenny, Boone, Hawley, Posgate. No: None. Motion carried. MOTION by Kenny, support by Heintz to have Jack Deming represent the Council in negotiations with owner and his representative. All in Favor/Motion carried. Meeting adjourned at 7:15 p.m. at the call of the Chairman. Elizabeth M. Haus Clerk/Office Manager Minutes unapproved as of May 6, 2013 Next meeting May 6,2013 7 p.m.

VILLAGE COUNCIL MINUTES REGULAR MEETING APRIL 1, 2013

The Vanderbilt Village Council held its regular meeting on Monday, April l, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7:00 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: C. Boone; R. Bush; C. Hawley; M. Kenny; R. Musall; E. Posgate. Member Absent: T. Heintz (excused). Others Present: D. Whitman, H. Hawn, T. Serino, S. Hawn – Treasurer, and E. Haus – Clerk/Office Manager. MOTION by Boone, support by Kenny to accept the minutes of March 25, 2013, as presented. All in Favor/Motion Carried. Agenda accepted as prepared. During public comment, Donna Thompson, Planning Commission Chairperson discussed the inspection tour of the Quigley Office Building. The commission was favorable after looking at the building and suggested that the Village Council look at the building. The Otsego County library branch (Vanderbilt) could also be housed in the building. J. Deming briefly discussed some of the remodeling/repairs needed. The building was offered as a donation with the purchaser doing any remodeling. The roof repair was discussed. Council discussed the days they were available to look at the building. Deming will make arrangements. President Posgate discussed the recycling program. Council had originally voted to have the containers next to the service pole building at 621 Garfield. After the county checked the site, they felt the containers would not fit in the planned location, and needed a location change that day. The location was changed to next to the tennis courts on Cheboygan. Posgate also approached the general manager of H & H Tube about using some of their road; the owners have to be contacted first. Discussion on recycling what it entails, success of the three year program followed. Clerk’s report during New Business. Street Administrator: Ford Sterling Truck needs repair on the frame. Pruitt estimated $700 to $800 for repair. Gravel is needed for shoulders, and driveway. Four drains are needed in village: in front of Van’s Building, Baptist Church corner, Community Church corner, plus one other location. Brink property needs sidewalks, curbs, and vegetation. Perhaps Planning Commission could have plans done. Large blocks on property and appearance as well as encroachment on village property was discussed. Overpass on Main should last another three years. Code Enforcement reported a problem of furniture, trash and garbage at roadside on Lafayette. This is same complaint as last year. Recommended it should be taken to the Landfill. Also had a complaint of someone burning behind the post office. Parks and Rec – No report. Planning – Earlier in meeting. School Liaison – ll9 Student Count. Township will collect school taxes this summer at no charge to the school. Fire Board – Discussion on personnel problems in Fire Department. Money needed for equipment (gear). Difficult to get adequate volunteers at pay offered. Treasurer’s Report. Checking Account Balances: General Fund - $13,967.37; Local Street Fund - $36,190.62; Major Street Fund $138,306.25; Equipment Fund - $234,466.93. Total of all funds - $422,931.17. Total CD’S - $82,303.70 (all funds). Total all monies - $505,234.87. Revenue: General Fund – $13,334.78; Local Street Fund - $l,574.78; Major Street Fund - $4,319.57; Equipment Fund - $l0,075.00. Total Revenue - $29,304.13 plus Earned Interest of $33.25. MOTION by Bush, support by Musall to accept Treasurer’s report as read. All in Favor; Motion Carried. MOTION by Boone, support by Kenny to authorize the use of Equipment Fund monies for the service pole building at 1% interest. Discussion followed. This is covered by the submitted resolution which allows Council to determine quarterly payment by the users of the storage/work space. The resolution may be rescinded by another resolution later. The resolution calls for a quarterly payment of $925.00 beginning 7/1/13. Council requested Clerk to check with Michigan Treasury, Auditor, as well as the village attorney on the payment required, how may years can be taken to pay the loan, and whether the State Treasury will permit the Equipment fund to be used to build and pay for the building thus becoming an equipment find property. Roll Call Vote: Boone, Kenny, Bush, Hawley, Musall, Posgate, All Yes. No: None. Approved 6-0. Final adjustments to the budget of 2012-13 were made. Equipment Fund: Take $478.23 from Maintenance and Repair; Add $183.23 to Supplies and $295.00 to Equipment Purchase. General Fund: Take $500.00 from Fire; Add $195.00 to Council Salaries; Add $40.00 to Postage, Add $192.00 to Copier, and add $73.00 to Parks & Rec – Repairs and Maintenance. Take $300.00 from Office Supplies and Add $300.00 to Copier. Take $75.00 from Professional Services and Add $75.00 to F.I.C.A. Take $150.00 from Parks & Rec Wages and Add $150.00 to Parks & Rec Repair & Maintenance. Take $150.00 from Parks Rec Equipment Rental and Add $150.00 to Parks and Rec Repair & Maintenance. MOTION by Bush, support by Boone to make the above adjustments. All in Favor, Motion Carried. MOTION by Boone, support by Bush to pay bills in the amount of $11,855.70. All in Favor; Motion Carried. MOTION by Bush, support by Boone to approve $800.00 for repair of Ford Sterling Truck. All in Favor; Motion Carried. Adjourned at 8:05 p.m. at the call of the Chair. Elizabeth M. Haus Clerk/Office Manager Minutes Unapproved 4/15/13 Next Meeting May 6, 2013

VILLAGE COUNCIL MINUTES SPECIAL MEETING MARCH 25, 2013

The Vanderbilt Village Council held a special meeting on Monday, March 25, 2013, for the purpose of holding a public hearing on the 2013-2014 budget, followed by settlement night. The meeting was called to order by President Posgate at 6:45 p.m. and was opened by the Pledge of Allegiance. Members Present: C. Boone, C. Hawley, R. Musall, E. Posgate. Members Absent: R. Bush excused, T. Heintz, M. Kenny. Others Present: D. Whitman, H. Hawn, T. Serino, S. Hawn – Treasurer, E. Haus-Clerk/Office Manager. MOTION by Posgate, support by Boone to open the public hearing for the proposed budget for 2013 -2014. All in favor/Motion Carried. Proposed Budget as distributed was discussed. Budget provided previous year’s figures, total as of 2/28/13, and the proposed budget figures for 2013-14. Last Year Proposed Fund $l44,155.75 $150,190.94 General Fund 37,917.90 69,750.00 Local Street Fund 47,147.95 68,400.00 Major Street Fund 65,350.50 64,100.00 Equipment Fund MOTION by Posgate support by Musall to close the budget hearing and return to regular agenda. All in Favor Motion Carried. MOTION by Hawley, support by Musall to approve the minutes of March 4, 2013, as provided. All in Favor/Motion Carried. MOTION by Posgate, support by Boone to approve the proposed budget as presented. Response to questions: Minimal raises to Council in that they were returned to $85.00 per month from rate two years ago. Code Enforcement, Parks and Rec, Zoning Administrator, and Street Administrator were given no raises. Clerk and Treasurer were given 2% raise after receiving no raise for six years. The cost of brush pick up was brought up, since it is a major expense to the DPW. Council was reminded that a prior motion had set a limit of one (1) day per week for brush, two (2) days for leaves, except in the case of a storm. Roll Call Vote: Posgate, Boone, Hawley, Musall all voted YES to approve the proposed budget for 2013-2014. Three Absent. Warrant for March 25, 2013 was presented. MOTION by Boone, support by Hawley to approve the payment of the warrant in the month of March at $11,217.75. All in Favor/Motion Carried. MOTION by Posgate, support by Boone to approve the Labor Due To’s for March: Major Street-Winter Maintenance $763.50, Local Street-Winter Maintenance $824.58, and to have Major and Local Street Funds pay their amounts in March 2013. All in Favor/Motion Carried. MOTION by Posgate, support by Boone to approve Equipment Rental due to’s for March: Major Street – Winter Maintenance $2,262.66; Local Street Fund –Winter Maintenance $2,708.14; General Fund – DPW $874.90; to record figures in general ledger for payment consideration. MOTION by Posgate, support by Boone to pay $5,000.00 from Major Street Fund to Equipment Fund; $4,000.00 on accrued Local from Local Street Fund to Equipment Fund; And $l,000.00 from General Fund to Equipment Fund; and to forgive the balance owed for 2012-13. Said balances to be forgiven are: Major Street $12,837.28; Local $16,489.94; And $18,851,20 for General Fund. All in Favor/Motion Carried. Adjustment of accounts was next on the agenda. Take $4,065.40 from Routine Maintenance Contract Service and add that amount to Winter Maintenance –Equipment Rental to Balance these accounts in the Local Street Fund. In the Major Street Fund Take $,4673.80 from Routine Maintenance – Contract Services and add that amount to Winter Maintenance –Equipment Rental to zero out account. In the Equipment Fund take $3,000.00 from Equipment Purchases and add that amount to Supplies and take $328,27 from Repairs and Maintenance and add that also to Supplies to zero out account. General Fund take $20.33 from President’s Wages and add that amount to FICA, Medicare in Other Functions. Take $150.00 from Printing & Publishing and add to Community Promotion. Take $l,l86.50 from Street Lights and $187.81 from Village Hall Supplies and add those two amounts to DPW Wages. Take $944.52 from Council Wages, 949.86 From Professional Services, and $l,625.29 from Planning Commission and Add those three to DPW Equipment Rental. MOTION by Posgate support by Boone to make all of the above adjustments. All in Favor/Motion Carried. MOTION by Boone, support by Musall to approve the Schedule of Meetings for Council and Planning Commission as attached for 2013-2014. All in Favor/Motion Carried. MOTION by Posgate, support by Boone to approve the submitted Fee Schedule for 2013-14. All in Favor/Motion Carried. The Appropriations Act was discussed. Clerk reminded Council that Bush had requested raising the amount that the Street Administrator and Parks and Rec could charge without Council approval and that the DPW worker was charging more than his limit. Discussion followed. MOTION by Posgate, support by Hawley to update the Appropriations Act of 2013-14 to allow the Street Administrator and Parks and Rec Administrator to charge $150.00 without first obtaining Council approval, and the DPW worker $50.00 per week without supervisor’s approval and then to approve the Appropriations Act for 2013-2014. All in Favor/Motion Carried. Meeting Adjourned at the call of the Chair. Meeting adjourned at 8:30 p.m., Elizabeth M Haus Clerk/Office Manager Minutes Unapproved 4/1/13 Next Meeting April 1, 2013

VILLAGE COUNCIL MINUTES REGULAR MEETING FEBRUARY 4, 2013

The Vanderbilt Council held its regular meeting on Monday, February 4, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p,m, and was opened with the Lord’s Prayer as the invocation followed by the Pledge of Allegiance. MEMBERS PRESENT: C. Boone, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. MEMBER ABSENT: R. Bush (Excused). OTHERS PRESENT: Commissioner Liss. D. Whitman, H. Hawn, T. Serino, Sheriff Nowicki, S. Hawn – Treasurer, E. Haus, Clerk/Office Manager. MOTION by Hawley, support by Kenny to accept the minutes of January 7, 2013, as presented. All in Favor/Motion Carried. Sheriff Nowicki gave a short presentation regarding the present staffing of the department and available help from Michigan State Police. He really does not have adequate personnel at this time to designate a deputy for Vanderbilt, but did pledge that when village residents or the government called, he would see that it was handled. Ordinances written specifically so that the Sheriff’s Department could enforce were discussed. The Village will provide copies of these ordinances for the Sheriff and he will discuss them with Prosecutor Rola. Draft of previous agreement from 3 to 4 years ago will be provided to him if possible. If the Village wishes further discussion, he is available. Commissioner Liss reported the Recycling Program should be ready by the end of April. Commission received awards from the Chamber of Commerce including the Bell Tower Award. Alpenfrost is ready including the skating rink. Posgate advised he had talked to the attorney from Bay Mills. Nothing at this time….it will probably be May before there is any news, except if anything comes from the state. Bay Mills is continuing cautiously. He has heard nothing from the Credit Union as of this date.. He also advised that the State had passed bills which eliminated odd year elections, and had extended the terms of those who were affected by this law until November 2014. Note that elections will be in November of even years. Clerk referred Council to packet and asked that each trustee bring in their ordinance book and procedure book for updating. Street Administrator – Interim Posgate explained the various repairs needed by the snow plows. All paid for with money from the Equipment Fund. Code Enforcement – No report. Parks and Rec Administrator Hawley discussed with the Council his desire to use 2 men from the Sheriff’s Work Crew each week for mowing and weeding. He can save a significant amount over the summer months in his budget. Present cost for two men is $40.00 per day. They have basic tools. Council thought it was a great idea. Planning Commission reported they had discussed the blocks around the Brink property and were aware of the idea the Street Administrator had for fencing the property. However, the Commission feels that closing the curb cuts and installing sidewalks would solve the illegal parking problem. They have no further information on The office building on Main. Heintz distributed copies of Highlights of 2012” listing Planning Commission activities completed and contemplated. School Liaison – No report. Fire Board – Cooperated in Toys for Tots Drive at Christmas. Were very active in the project. In addition to the report on runs in village and township, Posgate reported that there had been no permanent appointment for Chief. The Arrow Board (for highway use) is complete. Treasurer’s Report: Checking Account Balances as of January 31, 2013: General Fund - $19,388.74; Local Street Fund - $40, 228.18; Major Street Fund - $141,320.73; Equipment Fund - $232,253.02. Total of all Accounts - $433,190.67. Total of all Certificates of Deposit - $82,303.70. Total all monies - $515,494.37. REVENUE: - General Fund - $8,634.53; Local Street Fund - $1,567.53; Major Street Fund - $3,564.85; Equipment Fund - $4,500.00. Total revenue $18,266.91. Earned Interest - $26.48. Total of Checking Balances and CD’S is $515,494.37. MOTION by Posgate support by Kenny to accept the Treasurer’s report as presented. All in Favor/Motion Carried. During new business, a proposal from Arbor Operating to purchase the Village interest in Grand Canyon for $50.00.Discussion followed.. MOTION by Hawley, support by Kenny to not accept the offer from Arbor Operating, LLC, and to retain interest in asset. All in Favor/Motion Carried. MOTION by Hawley to donate $75.00 to S.A. N. E. No support. Motion died. MOTION by Posgate support by Musall to donate $100.00 to S.A.N.E. for year 2013 but not to sign the contract. All in Favor/Motion Carried. MOTION by Boone, support by Musall to participate in April Social Host Awareness Month. All in Favor/Motion Carried. MOTION by Posgate, support by Kenny to accept January labor figures of $l099.49 owed to General Fund by Major Street Fund, and $916.22 owed to General Fund by Local Street Fund for payment in February. All in Favor/Motion Carried. MOTION by Kenny support by Posgate to accept figures for equipment rental for January of $2,890.79 owed by Major Street – Winter Maintenance and $2,8122.83 owed by Local Street – Winter Maintenance, and $899.26 owed by General Fund and to record these figures in the Equipment Fund General Ledger for payment in March. All in Favor/Motion Carried. Adjustments to Budget followed. General Fund: Take $48.25 from Elections and add to Dues & Membership; Take $300.00 from Planning Commission and add to OFFICE Supplies; Take $323.00 from Printing & Publishing and add to Community Promotion; Take 292 .00 from Utilities and add to Insurance; Take $500.00 from Fire, $250.00 from ZBA, and $69.47 from DPW supplies, and add to DPW Wages. MOTION by Posgate support by Heintz to make the above adjustments to the General Fund Budget with the budget total remaining the same. All in Favor/Motion Carried. MOTION by Posgate support by Boone to take $63.l0 from Traffic Services and add to Office Supplies in Major Street Fund. All in Favor/Motion Carried. MOTION by Boone support by Posgate to take $63.10 from Traffic Services and add to Miscellaneous Expense in Local Street Fund. All in Favor/Motion Carried. MOTION by Posgate support by Boone to take $63.10 from supplies and add to Miscellaneous Expense and $132.00 from supplies and add to Repairs and Maintenance and in addition to take $3,000.00 from Equipment Purchase and add to Repairs and Maintenance in Equipment Fund. All in Favor/Motion Carried. MOTION by Hawley support by Kenny to pay bills in the amount of $14,510.25. All in Favor/Motion Carried.. Meeting adjourned at 8:05 at call of the Chair. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes as of 2/18/13 Next meeting March 4, 2013

VILLAGE COUNCIL MINUTES REGULAR MEETING JANUARY 7, 2013

The Vanderbilt Council held its regular meeting on Monday, January 7, 2013, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m., and was opened with The Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. MEMBERS PRESENT: R. Bush, C. Hawley, T. Heintz, M. Kenny, E. Posgate. MEMBERS ABSENT: C. Boone, R. Musall. Both excused. OTHERS PRESENT: Commissioner Liss, D. Whitman, T. Serino, J. Jacobs, H. Hawn, P. Elliott, S. Hawn – Treasurer, E. Haus – Clerk. MOTION by Hawley, support by Kenny to accept the minutes of December 11, 2012, as presented. All in favor; Motion Carried. Sandra Boyd asked to address the Council regarding the earlier Change of Addresses in Vanderbilt as done by the Otsego County Equalization. Having had an emergency in her family, she called 911 and found that although the reason for the 2012 address changes was to work with 911, at the time of her call Equalization had not provided new addresses to 911. Difficulties of others whose addresses were changed were mentioned. Ms. Boyd has had a lot of problems changing her address. Ms. Boyd also discussed snowmobile drivers running across the property of corner lot residents. She has contacted the Sheriff’s office for assistance. Jay Jacobs of Consumers Energy addressed the Council regarding Consumers Franchise Ordinance. Agreed to cover charge for publishing in both Our Home Town News and the Gaylord Herald Times. He will see that Vanderbilt is reimbursed in timely fashion. Both the audience and Council asked questions regarding the pole on the corner of Old 27 and Main; underground lines, new style street lights, new types of lighting. Underground lines are three times as much as overhead wiring. He will try to get the pole removed. He reminded Council that even if Consumers buried their lin, the village would still have overhead lines for telephone, television. Commissioner Liss reported passage of resolutions honoring citizens (including Jack Deming) for their years of service. Recycling is moving along. Court House Security has changed: use the front door. Side doors are locked after hours. President Posgate reported that Clayton Boone wished to leave the Fire Board. Posgate would like to appoint Darryl Miller to fill Boone’s place on the Fire Board. MOTION by Bush, support by Hawley to appoint Darryl Miller to the Vanderbilt/Corwith Fire Board replacing Clayton Boone. YES: Bush, Hawley, Heintz, Posgate, Kenny. NO: None. Motion carried 5-0. Clerk/Office Manager called attention to the report for December of Ray Musall included in her packet. In addition Musall wanted to advise you that Graduation is June 2, 2013 at 1 p.m.. Also: the Sinking Fund will probably be on May Ballot; Student count is 117; Sign is to be ready January 10.. He particularly wanted Council to know he has had several people talk to him about talking to the Sheriff regarding extra held for Vanderbilt as we discussed before. Discussion on why this failed before followed. Posgate suggested having Sheriff Nowicki attend the February meeting to discuss the plan again. Street Administrator advised the need for chains for plow trucks. Must be ordered. MOTION by Bush, support by Hawley to buy two sets of chains at $165.00 per set. All in Favor; Motion Carried. Chuck Ormsbee will serve as back up for Stan on a contingent basis during winter. $l0.00 per hour as per employment committee standard. MOTION by Bush, support by Posgate to have Chuck Ormsbee as backup for Stan on a contingent basis. All in Favor; Motion Carried. Code Enforcement reported that he received a complaint that someone was sleeping in the old Runge house on Main. He will watch. Parks and Rec said he had removed the lights from the Christmas tree. The heavy snowfall caused the spruce to lean. Planning Commission : No report. School Liaison: Report given during Clerk report. Fire Board money is coming in. Chief position to be considered. New YEAR, New Board, New Plans. Treasurer’s Report: General Fund Checking $23,359.71; Local Street Fund Checking $40,887.09; Major Street Fund Checking $140, 062.38; Equipment Fund Checking $227,855.36. Total of all checking accounts : $432, 164.54. Total of all CD’S $82,303.70. Total of all monies: $514,468.24. Revenue Report: General Fund $570.96; Local Street Fund: $9,711.61 (including l mill allocation), Major Street Fund $3,396.75; Earned Interest: $97.29. Total Revenue: $13,776.76. MOTION by Bush, support by Kenny to accept Treasurer’s Report as presented. All in Favor; Motion Carried. MOTION by Bush, support by Hawley to approve the same Holiday Schedule as used by Otsego County. All in Favor; Motion Carried. (on file at Village Hall.) Budget forms were distributed . All wish lists to be turned in January 30, 2013. MOTION by Bush, support by Posgate to record December labor due to’s and to have Major Street Fund pay $665.74 to the General Fund; Local Street Fund to pay $590.72 to The General Fund for same. All in Favor; Motion carried. MOTION by Bush support by Posgate to record December Equipment Rental due to figures in the General Ledger for payment at a later date: Major Street Routine - $92.36, Winter $2,059.47; Local Street Fund Routine $61.76, Winter $1890.34; General fund – DPW $800.19. All amounts payable to the Equipment Fund. The $1,500.00 per fund to be paid to equipment fund voted on last month will be paid in January. All in Favor; Motion Carried. MOTION by Hawley support by Bush to pay the bills in the amount of $8,933.58. All in Favor; Motion Carried. As a closing comment, Posgate said the Credit Union will need customers who will take out loans and mortgages, as well as deposits. Meeting adjourned at the call of the chair. Meeting adjourned at 7:50 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes as of 1/28/13 Next Meeting February 4, 2013

VILLAGE COUNCIL MINUTES REGULAR MEETING DECEMBER 11, 2012

The Vanderbilt Council held its regular meeting on Tuesday, December 11, 2012, at the Village Hall. Date of the meeting had been changed and noticed in order to have adequate representation. The meeting was called to order by President Posgate at 7 p.m., and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, and E. Posgate. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, J. Burt, T. Serino, S. Hawn – Treasurer, and E. Haus – Clerk. MOTION by Bush, support by Kenny to accept the minutes of November 5, 2012, as presented. All in Favor: Motion Carried. Communications were included in packet provided by the Clerk for the Council. Commissioner Liss introduced County Administrator Burt, who reported on the activities of the County Recycling Committee. He provided maps showing suggested locations for a recycling depot in the Village of Vanderbilt and Corwith Township. After a short discussion on the pros and cons of some of the locations the Council suggested that an ideal spot for the depot would be next to the new service pole building. It could be monitored by the DPW worker and the office staff. The Recycling Committee hopes to have it up and running by April 1, 2013. Collections would be moved to Kalkaska or Traverse City. Posgate advised during the President’s report that he had a scheduled meeting on the following Friday with a representative from a credit union and the owner of the bank building. A change in the approved area of the credit union makes them able to do business in Vanderbilt and the area. They were interested in this building because it could be in operation quicker than building a new building. The office would be open three days per week. The final plans would be to have an office in Gaylord with the three day office in Vanderbilt. Clerk/Office Manager reported on bank changeover – Independent to Chemical with a cost of just over $600.00 for new checks required by Chemical. Approximately one-half (300.00) is to be returned to the Village accounts by the bank. Because of potential for local banking services the office manager has determined to wait until some decision is made by the credit union for splitting deposits of 250,000.00 of village funds to another location in order to have full FDIC protection on deposits. Clerk also included in her package various county schedules, response to grant application (DNR – No), Kassuba Building construction information, list of employee benefits due in December, and information on a security device suggested by C. Heintz which was eligible for grant monies. Street Administrator advised that Elkland Center was locked except for scheduled activities ( meals, bingo, game night, private rental gatherings and use by Horsell Manor tenants.) If any senior citizen needs access to the building or if any nonprofit /government needs the hall they should contact Ira Holborn or Ron Bush. Requested that advertisements for snow hours and no plowing snow from drives into the road be inserted. Employment Committee held meeting on l2/9/12 and voted to recommend a twenty-five cent raise per hour for DPW worker effective l/l/13. Village needs to order sand. Using salt on hand will purchase salt from Gaylord DPW later. Village has an opportunity to purchase a used Holder for parts at a cost of $l,500.00. Holder is manufactured in Sweden and it’s hard to obtain parts to repair the Holder the village owns. Discussion on who determines DPW worker starting time and how to do work. Ron allows worker (Stan) to decide what time he needs to start plowing. After discussion it was determined that Stan will continue to determine work time because of experience. Posgate, who will be interim Street Administrator during Bush’s absence said that was all right with him, but he wanted Council to know that he would be checking on Stan’s work time and work accomplished because the taxpayers except this type of overseeing of workers. Bush also advised that he was unable to purchase all the blades needed and as soon as they were available Stan would be getting them. He also advised that for next year’s budget he wanted to include two new electric pole on Old 27 and electric plug for decorations. No cost given. As of meeting date seven street lights were out and Consumers had been contacted. Code Enforcement – No problems at this time, Parks & Rec reported that he had obtained a small tree for decoration by the grade school children. Planning Commission reminded Council and Audience about Tree Lighting and Program on December 20th at 6 p.m. Also briefly mentioned discussion on possibility of obtaining Quigley office building for Village office/library/meetings. School Liaison – no report. Fire Board. John Boyd as Chief. All questions by trustees were answered at December meeting. Parts are on order for white truck. After new budget will begin to put money aside for new equipment. Treasurer’s Report. Balance of Funds as of November 30, 2012, General Fund $40,845.63; Local Street Fund $31, 573.01; Major Street Fund $l36,952.15; Equipment Fund $239,695.14. Total CD’s (all funds) $8l,945.90 for a total of all monies of $531,011.83. Revenue: General Fund - $l0,321.00; Local Street Fund - $5,104.95 (3 months); Major Street Fund - $11, 894.49 (3 Months); Total all revenue with earned interest of $83.60 equals $27, 404.09. Unfinished business was in regard to pole building. Two pieces of brown siding and dents in one door. Door to be repaired before payment. Must have final inspection before payment, MOTION to pay pay balance of pole building with understanding door to be repaired or replaced and final inspection approved. Motion by Bush, support by Kenny. Roll Call: Yes: Bush, Kenny, Heintz, Hawley, Musall, Posgate, Boone NO: None. Motion Carried 7-0. Several Councilmen have looked at pole building. Possible cracks in cement discussed. Consumer’s New Ordinance was next. This is a second ordinance requested two years after the filing of first ordinance. Village Attorney has advised it is very difficult to win franchise case in court. The first time the ordinance was done the bills totaled $1400.00 but the village received reimbursement two years later and minus $300.00 and only after numerous filings at their request and several letters regarding due bills. Payment of printing ordinance in Gaylord Herald Times is required by Consumers. We had explained before that by our General Law Village Charter we must advertise in local paper. (Our Home Town.) Feeling is that if Consumers wants it published in Herald Times they should pay for it. MOTION by Posgate support by Bush to pass ordinance with stipulation that Vanderbilt will pay only up to $400.00 for publishing in Our Home Town, and Consumers will pay for Herald Times if they insist on it being published in Herald Times. Roll Call: Yes: Posgate, Bush, Heintz, Hawley, Kenny, Boone. No: Musall. Motion carried 6-1. After motion had been made use of a synopsis was discussed. First version of ordinance had to be fully published, as have all village ordinances. Council is willing to pay for synopsis in Herald Times if Consumers will agree. No motion to this agreement since previous motion prevailed. MOTION by Kenny support by Boone to transfer $8,2l8.00 from the General Fund collected in 2012 Tax Collection as l mill Allocation to Local Street Fund. All in Favor; Motion Carried. MOTION by Bush support by Kenny to spend $l,500.00 to Gaylord DPW to purchase used Holder for parts using Equipment Fund money. All in Favor; Motion Carried. MOTION by Bush support by Kenny to purchase 10 yards of sand from Matelski for up to $120.00 . All in Favor; Motion Carried. MOTION by KENNY SUPPORT BY Bush that the Major Street Fund pay the General Fund a total of $240.32 for November Labor and the Local Street Fund pay General Fund $330.44 for November Labor after these figures are recorded in the General Ledger. All in Favor; Motion Carried. MOTION by Bush, support by Boone that the Major Street Fund pay $69llllllll.96, Local Street Fund pay $882.35, and General Fund pay %743.63, that these figures be entered in the General Ledger for payment at a later date or with a partial payment of $l,500.00 from each fund to the Equipment Fund. Partial Payment preferred since no payment has been made to Equipment Fund.) All in Favor; Motion Carried. MOTION by Posgate, support by Kenny to take $234.l6 from DPW Wages and $500.00 from DPW supplies and apply to DPW Equipment Rental $734.l6. All in Favor; Motion Carried. MOTION by Boone, support by Musall to pay S. Zimbicki a $.25 raise per hour effective 1/1/13. Roll Call: Yes: Boone, Musall, Kenny, Bush, Heintz, Hawley. No: Posgate. Motion Carried 6-l. MOTION by Boone, support by Musall to pay bills in the amount of $13,414.l0. All in Favor; Motion Carried. Reminder about School Program and Tree Lighting and treats December l9 and 20. Meeting Adjourned at the call of the Chair. Meeting adjourned at 8:35 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved Minutes 12/30/12 Next Meeting January 7, 2013

VILLAGE COUNCIL MINUTES REGULAR MEETING NOVEMBER 5, 2012

The Vanderbilt Village Council held its regular meeting on Monday, November 5, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m., and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, E. Posgate. Members Absent : R. Musall. Others present: Commissioner Liss, D. Whitman, T. Serino, H. Hawn, A. Haus, J. Deming, S. Hawn, Treasurer, and E. Haus, Clerk MOTION by Hawley, support by Kenny to accept the minutes of October l, 2012, as written. All in favor; motion carried. Commissioner Liss reported that the Commissioners were still working on their budget. He also reminded everyone of the importance of voting the next day. Clerk referred the Council to informational items in packet. Financials will be covered later in the meeting. Street Administrator advised that he had been unable to find the lawn mower (tractor) on sale, A particular model he and Stan preferred (diesel) is not available until spring. He will wait until spring to look again. DPW needs blades for plowing this winter. They will be using salt and sand already on hand. If we need additional salt, it will be purchased from Gaylord.. Code Enforcement reported only one complaint. It has been taken care of already. Parks and Rec – nothing to report. New ordinance they need will be covered in new business. Signs needed to coincide with ordinance will now be ordered. Planning Commission reported their approval of pole building plans at their October meeting. Daubenspeck case moved to a future meeting. School Board Liaison not present. Mrs. Whitman gave a brief report that the Board had completed its audit. She stressed the need for voters to pass millage request for the sinking fund. Fire Board needs were presented to Council by letter. Discussion that should millage not pass, the village and township will need to assist fire department financially. Further discussion on the purchase of the white truck followed. Because of equipment needs, some assistance in payment of the equipment bill may be necessary. Treasurer’s Report: Total of all checking accounts $450,002.30; total of all certificates of deposit $81, 945.90. Total of all monies $531,948.20. Total revenue for general fund $83l.9l plus earned interest of $77.79 for total revenue of $909.70. MOTION by Bush, support by Hawley to accept treasurer’s report. All in favor, motion carried. Update on Pigeon River sign. Sign will be ready for installation this week or next. Picture of sign design was shown to Council and audience. Ordinance 3 of 2012 was read and discussed. Explanation of need for ordinance so that Sheriff’s deputies could write municipal civil infractions citations . Ordinance covers young people over 12 years of age who insist on using equipment in Children’s Park. This equipment has manufacturer’s limitations of l2 year olds for the equipment. MOTION by Bush, support by Hawley to enact Ordinance 3 of 2012 – An Amendment to Chapter 3012 of the Village Code Roll Call Vote: Yes: Bush, Hawley, Boone, Kenny, Heintz, Posgate.; No: None. Motion carried, ordinance enacted. MOTION by Bush, support by Kenny to approve purchase of 4’ blades at a cost of $411.92, and 2 6’ blades at a cost of $307.l6. All in favor, motion carried. A brief discussion on items two individuals had asked to discuss in public comment followed (they did not attend.) The first was the fact that Consumers Energy desired a new contract covering their franchise between the Village and Consumers. Two years after the original ordinance was signed, Consumers has asked for a new contract. Council agreed that any new agreement should be reviewed by Village Attorney Graham first. The second item was a request for additional funds by builder of pole building. MOTION by Kenny, support by Hawley not to allow an additional draw on pole building. MOTION was amend to read: Additional money to be given to builder of pole building Roll call vote to amended motion: Kenny – No, Hawley – No, Boone – No, Heintz – No, Bush – No, Posgate – No. Yes None. Motion fails, no further draw at this time. Due to’s and financials were covered next. MOTION by Boone, support by Posgate to accept the labor due to figures and to direct Major Streets to pay $781.04 and local streets to pay general fund $l,l26.50 . All in favor, motion carried. MOTION by Bush, support by Posgate to accept the due to figures for equipment rental of: DPW $l,536.79, Parks & Rec - $l32.l5; Major Streets - $3,424.64,; and Local Streets $5,097.77, and to have these amounts entered in the general ledger for payment at a later date. All in favor, motion carried. Maintenance on line items: General Fund: Take %750.00 from Code Enforcement Expense and Add $750.00 to Community Promotion. Under Parks and Rec.: Take $500.00 from Equipment Purchases and Add $5000.00 to Park Wages; under Public Works; Take $500.00 from wages and $l50.00 from Sanitation and Add to Equipment Rental.. In the Equipment Fund: Take $3,500.00 from Equipment Purchases and Add to Capital Outlay. MOTION by Posgate, support by Bush to make the preceding changes in line items. All in favor., motion carried. MOTION by Boone, support by Bush to pay bills in the amount of $27, 747.47. All in favor, motion carried. Date of next meeting – December 11, 2012 at 7 p.m. Please note change of date. Advertisement to be placed in local paper. Meeting adjourned by Chair at 8:14 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes 11/8/12 Next meeting December 12, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING October 1, 2012

The Vanderbilt Village Council held its regular meeting on Monday, October 1, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, T. Serino, J. Deming, and E. Haus, Clerk. MOTION by Hawley, support by Bush to accept the minutes of September 4, 2012, with the addition of “one” on page three –“ Bush discussed making Donovan a one way street.” All in favor, Motion carried. Public comment followed. Jack Deming suggested that the Council write a letter to Senator Levin and Senator Stabenow in regard to bringing more public housing to Vanderbilt, since the Burnside Apartments are no longer in existence. Commissioner Liss reported “as Usual” both the jail and the animal shelter are full. There is a new 20’ blue spruce which was donated to the County Building. This year the Christmas tree will be living. This new tree will replace the tree formerly at the Pavilion. The Commissioners are still working on their budget, since they found out that their insurance was going to increase. Some discussion on the bridge to Canada. The Commissioner left a paper on the six state proposals which will be on the ballot in November which we will copy for distribution. Clerk referred the Council to the council packet which included information about new Act 5l reporting requirements. Audit package arrived late afternoon October l. Attention given to installation date of copier. County Treasurer approved the tax settlement submitted. Council also needs to determine disposition of old copier. Street Administrator advised that MDOT no longer controls one-way designation; signs are installed on Donovan between Randolph and Arthur. Discussed the need for a new lawnmower like the present Gravely for next season. Would like to be pricing now, because of sale prices offered. Will bring prices and brochures to November meeting. Discussion followed regarding the chipper – to sell or to keep in case of a wind storm. Village will keep the chipper. Code enforcement had one complaint this month. It has been taken care of. Parks and Rec reported the work crew cleaned up the tennis courts and Memorial park. Fire Department washed down the tennis courts. Planning Commission made their recommendation to increase the amount used from the Equipment Fund for the pole building by $5,500.00 to cover up to $4,000.00 for cement floor, $500.00 for prints, and$ l,000.00 for contingencies. The second recommendation was to have Bernie Matelski appointed to the Planning Commission. School Board Liaison did not attend the meeting. Short discussion on stipends paid for meetings. The Village does not pay unless the designated representative attends the meeting. Allan Brown will be at the Vanderbilt Area School October 7 – 13 to talk to students about the Fire Dept. He is hopeful that some Council members will drop in while he is there. The Fire Board appointed John Boyd as Interim Chief. Discussion followed on the truck purchased from California. While some changes on vehicle have been done, others are needed. Next Fire Board meeting ( October 8th) an attempt to get answers to whether the department can fight fires with present equipment will be on agenda. There are other questions that need to be answered at the same meeting. Treasurer’s Report was given. Total of all checking accounts $470, 082.98. Total of all Certificates of Deposit $8l,945.90. Total of all monies $552, 028.88. Revenue for September; General Fund $45,194.88. MOTION by Bush, support by Kenny to accept the Treasurer’s Report for September as read. All in favor; Motion carried. Purchasing Policy was next on the agenda. Discussion on the amount allowed without bid or purchase approval at $l00.00 as presently allowed was discussed. Street Administrator and Parks and Rec both requested it be raised to $200.00. This is covered by the Appropriations Act and will have to be done at Settlement Night. MOTION by Bush, support by Kenny to enact the purchasing policy as presented with the under-standing that the request to raise the limit allowed without purchase approval by the Council will be reconsidered at Settlement Night in 2013.. AYES: Bush, Kenny, Posgate, Boone, Hawley, Heintz, Musall. NAYS: 0. Motion Carried. MOTION by Posgate, support by Musall to approve the expenditure of $150.00 for the Area Elk Guide. All in Favor; Motion Carried. Sign design by Clayton Boone was discussed. MOTION by Bush, support by Musall to have Clayton Boone design the Pigeon River/Sturgeon Valley Sign. as presented at a price of $l,473.00 with a draw of $750.00 to be paid now, and the balance in January. AYES: Bush, Musall, Heintz, Kenny, Posgate, Hawley. Nays: 0. Abstain: C. Boone. Motion Carried. Recommendation of Planning Commission regarding the pole building was discussed. Increasing the size of the building was brought up to the Council by T. Serino citing future needs. Prints are being drawn now and are to be ready later this week. MOTION by Posgate, support by Bush to increase the amount of Equipment Fund being used for pole building $5,500.00 to include $4000.00 for cement floor, $500.00 for prints, and $l,000.00 for contingencies. All in Favor; Motion Carried. MOTION by Bush, support by Kenny that upon approval of the plans by the Planning Commission at their meeting on October 15th, the pole building will begin on October l6, 2012. AYES: Bush, Kenny, Posgate, Heintz, Boone, Musall, Hawley. NAYS: 0. Motion Carried. Kassuba Builders had asked for a draw of $9800.00 to purchase building materials. Discussion followed whether he was purchasing “Parts” or a kit. He will be purchasing parts. Discussion on the size others asked for on draw followed. MOTION by Bush, support by Kenny to pay Kassuba Builders a draw of $7500.00. AYES: Bush, Kenny, Boone, Musall, Heintz. NAYS: Posgate, Hawley. Motion Carried 5-2. MOTION by Bush, support by Heintz to appoint Bernie Matelski to the Planning Commission to complete the term of Heintz l0-l-l4. Ayes 6; Abstain l Hawley. Motion Carried 6-l. MOTION by Bush, support by Musall to donate the Savin copier to the Otsego County Senior Citizen Nonprofit Housing Association for use at Elkland Center. All in Favor; Motion Carried. MOTION by Boone, support by Bush to accept the September due to labor figures as presented and to have the Local Street Fund pay the September amount of $435.58 and the Major Street Fund to pay the labor amount of $345.46 to the General Fund. All in Favor; Motion Carried. MOTION by Bush, support by Kenny to accept the September due to equipment rental figures as presented and to have them entered in the General Ledger for payment at a later date. All in Favor; Motion Carried. MOTION by Posgate, support by Boone to transfer $l00.00 from line item Professional Services to Capital Outlay to cover the cost of the survey of the Garfield property. All in Favor; Motion carried. MOTION by Boone, support by Hawley to pay bills in the amount of $61,567.08. All in Favor; Motion Carried. Total of bills included road work done on Main and Randolph Streets. Discussion on complaints received on glare from lights on township hall from Berry Addition. Question regarding progress of Casino. Audience was advised that Bay Mills will let the Council know when they want letters sent. MOTION by Hawley, support by Bush to adjourn. All in Favor; Motion Carried. Meeting adjourned at 8:35 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes l0/l2/12 Next meeting November 5, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING SEPTEMBER 4, 2012

The Vanderbilt Village Council held its regular meeting on Tuesday, September 4, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E Posgate. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, T. Serino, H. Hawn, G. Embree, D. Cadaret, K. Matelski, K. Spreeman, R. DeLong, S. Hawn – Treasurer, E. Haus, Clerk. MOTION by Boone, support by Bush to approve the minutes as presented. All in Favor; motion carried. Planning Commission request was read by S. Hawn for Chairperson Thompson. The first request was to ask the Council not to proceed with the pole building until after the September l7th meeting of the Planning Commission. Mr. Kassuba has been asked to attend that meeting to answer questions and bring plans for the Planning Commission. The second request was to pass a motion authorizing the Planning Commission to submit two green grants: l from DNR, l from DTE. No cash other than budgeted Planning Commission funds would be used for matching funds. Discussion regarding the first request followed. Ron Bush and E. Posgate plus any other Council members who desire to attend the September l7th Planning meeting will do so to discuss the pole building and hear any new ideas that might be presented. No decision will be made until all ideas are heard. MOTION by Posgate, support by Kenny to authorize the Planning Commission to apply for two green grants, from DNR and DTE, using their budgeted funds. All in Favor; motion carried. R. DeLong of Dunn’s Business Solutions gave a brief presentation on the copier on demo. Lease price $66.87 per month. Although office staff has not been able to try all new features because the copier could not be installed properly, they did determine that it saved about 2/3’s time over the old copier. Details of the lease and later ownership plus a better maintenance program than the old copier were discussed. Mr. Serino requested support from the Council for the area guide for this fall and winter. $l50.00 is village cost. Dave Cadaret,Fire Chief, addressed the Council regarding the Burnside property. The remaining building was given to the Fire Department for fire training. All county units will be trained. They have all the necessary paper work. It is slated to begin at 7 a..m. on day of burning. Property owner will be doing the clean up. MOTION by Bush, support by Hawley to authorize the burning of Burnside for training. All in Favor; motion carried. Commissioner Liss reported that the jail is full and the animal shelter is full. Groehn Nature Preserve is open. Commissioners have begun work on their budget for 2013. President Posgate reported that a lot of rumors have been heard about the casino; but he talked to the attorney who said they were staying with the legal schedule. Clerk referred to her packet for her report. Because of tax collections, all regular invoices are current except for the auditor who is delinquent on reports. Two zoning permits for August. Code enforcement still working on grass complaints; letter sent. He has received complaints regarding fence being built on vacant outlot. Street Administrator reported work on Main Street and Randolph Street was complete. Seal coating of roads to continue. He has four projects in mind for next year including the Brink property, and a drainage ditch at Van’s. Council must plan on purchasing a new lawnmower next spring. Parks and Rec reported need for Work Crew to complete weed pulling in parks. Signs for children’s park on order. School Liaison reported privatization of food service is being considered by School Board.Currently paying about $30,000, estimate they are considering is $l8,000. Will receive $6,800 per student this year. Fire Board reports truck purchased from California has arrived. Have an opportunity to use DNR tanker for $l,00 for one year. Can be turned in at the end of the year. Treasurer reported: Total of all checking accounts $487,927.90; total of all CD’s $81,945.90. Total of all monies $569,873.80. Revenue report: General Fund $22,396.04; Local Street Fund$1,691.99; Major Street Fund $3,849.05. Total revenue all accounts plus interest earned $28,095.49. All figures are as of August 3l, 2012. MOTION by Bush support by Posgate to accept Treasurer’s report as read. All in Favor; motion carried. Terrorist Insurance coverage was discussed. MOTION by Posgate support by Bush to purchase coverage. Roll Call Vote: Nays: Posgate, Bush. Heintz, Hawley, Kenny, Musall, Boone. Ayes: None. Motion failed 7-0. MOTION by Bush support by Boone to enact Council Policy SALE OF ASSETS with the addition to paragraph 3 that a sign be posted on the property itself with all pertinent information including Village Hall telephone number, Roll Call Vote: Ayes: Bush, Boone, Posgate, Heintz, Hawley, Kenny, Musall. Nays: None. Motion carried. Council reviewed a drawing submitted by Clayton Boone for the corner of Main and Old 27 (Sturgeon Valley Sign) . Council discussed this design and the $250.00 contract with the VAS students. Council will find another location for students’ sign if necessary. MOTION by Bush, support by Posgate to table the sign decision until the October meeting. Ayes 6, Nays 0, Abstain l (Mrs. Boone). MOTION by Posgate, support by Kenny to authorize the lease of the Savin 9025 from Dunn’s Business Solutions for $66.87 per month for four years. All in favor; motion carried. MOTION by Hawley, support by Posgate to accept the Labor figures in August Due To’s and to have Local Street Fund pay $360.48 and Major Street Fund to pay $420.56 to the General Fund. All in Favor; Motion carried. MOTION by Posgate, support by Boone to accept the Equipment Rental figures for August and to have them recorded for payment to the Equipment Fund at a later date. Major owes $867.96, Local owes $689.l4, and the General Fund owes $2,504.9l. All in Favor; Motion carried. Financials were reviewed and maintenance was required on Parks and Rec. line items. MOTION by Posgate, support by Bush to move $l200.00 from Equipment Purchase Parks and Rec to Wages $400.00 and Equipment Rental $800.00. All in favor; motion carried. Council briefly reviewed draft of Purchasing Policy. They were advised as to what served as a base for this policy. MOTION by Bush, support by Hawley to table decision on Purchasing Policy until October meeting. All in Favor; motion carried. Motion by Kenny, support by Bush to pay the bills in the amount of $l4, 244.02. All in favor; motion carried. Bush discussed making Donovan a way street. Discussion on history of street followed. MOTION by Posgate, support by Musall to make Donovan a one way street if approved by MDOT. All in favor; motion carried. MOTION H by Bush, support by Kenny to adjourn. All in favor, motion carried. Meeting adjourned at 8:45 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of 9/l7/12 Next meeting October 1, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING August 6, 2012

The Vanderbilt Village Council held its regular meeting on Monday, August 6, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with the Lord’s Prayer as the invocation, followed by the Pledge of Allegiance. Members Present: Boone, Bush, Hawley, Heintz, Kenny, Musall, Posgate. Members Absent: None. Others Present: Commissioner Liss, T. Serino, D. Whitman, H. Hawn, J. Deming, B. Thatcher, R. Thatcher, H. Hawn, J. Deming, , S. Hawn – Treasurer, E. Haus – Clerk. MOTION by Hawley, support by Kenny to approve the minutes as presented. All in favor; motion carried. Billye Thatcher addressed the Council, asking the board to rescind the previous motion regarding her insurance requirements. She stated that after a change of plans, she would be using the pavilion only for the music part of the festival. The Village has already submitted the application for the 2013 festival and Music in the Park for review by the insurance committee. Haus stated (as a taxpayer) that she felt Mrs. Thatcher was acting prematurely in withdrawing the festival from village property and should wait to see what comes of the insurance application. Mrs. Thatcher was given a “good to go” by Posgate who also noted that the Council was taking a chance. Mrs. Thatcher will be using the pavilion for music purposes for both the festival and concerts in August and September that she asked permission to hold at no charge to the Village. She was advised to notify the office as soon as she knew the dates of her events so that the pavilion could be reserved. President Posgate announced the Back to School event at the Baptist Church on August 25 from l to 4 p.m. Games, prizes, food, Fire Department exhibits will be included. The death of Kathleen Carrick was noted with appreciation for her fourteen years of service to the Village Council and as Zoning Administrator. Any donations will be sent to Nelson’s for distribution as the family sees fit. Information from the insurance company was distributed covering terrorism coverage at $l00.00 for each type of coverage. MOTION by Bush, support by Posgate to table decision until the next meeting. Commissioner Liss reported that the air show was successful. He also reminded everyone to vote tomorrow (the Primary). Clerk reported 62l Garfield survey was complete and certification is in the vault. Dell printer no longer works. Discussed a letter received with tax payment that should have a response. Citizen’s Bank Has provided a prospectus. Code Enforcement reported a burning complaint, also a complaint on a fence in poor condition. Continuing on with grass cutting. Street Administrator reported that the yard fence is almost done. Randolph and Main Street work is complete. Mentioned sidewalks and flowers for Brink area. Next year perhaps. Noted that No Parking signs promised last month should be installed. Parks and Rec reported that underground electric in Memorial Park is done. Signs for Memorial Park are installed. Signs for children’s park are ordered. Planning Commission reported that they had questions regarding the sign contracted from Vanderbilt School. Should it be forgotten or should something else be done. School Liaison stated that the School Board is considering privatization of the food service. They also have a bus with l90,000 for sale. Village sign will be checked. Treasurer’s Report. Balance of all checking accounts: $475,096.95. Total of all CD’S $81,945.60. Total monies $557,042.85. Total revenue: $24,37l.99 includes $ll,266.43 2012 tax. MOTION by Bush, support by Hawley to accept the Treasurer’s report as read. All in Favor; Motion carried. Fire Board reported seven runs. CPR training. Discussion on Burnside followed. Is to be used for training. Will be demolished (burned). Property at 62l Garfield surveyed and certificate in vault. Both Attorney and County Treasurer gave opinions that Council cannot pay for survey of Forestview property from proceeds of bid. If we had had the property surveyed for village use, it would have been a legitimate expense, but cannot be paid after the sale is made. To complete the sale of the property Council needs a check and a deed. Notary stamp didn’t work, need to get a new deed. MOTION by Bush support by Kenny to approve payment of permit fee for 62l Garfield when it is ready and discount is authorized. All in Favor; Motion carried. Sale of Assets Procedure presented. Council to read and bring to September meeting for consideration. Clerk tried to cover everything in procedure. MOTION by Posgate support by Kenny to accept labor figures for July, to record in General Ledger, and to have Major Fund pay $570.76 and Local Fund pay $420.56 to the General Fund. All in Favor; Motion carried. MOTION by Bush support by Posgate to accept the equipment rental figures for July, to record in the General Ledger for payment at a later date. All in Favor; Motion carried. MOTION y Kenny support by Bush to allow up to $l20.00 for the purchase of a new printer. All in favor; Motion carried. Munson resignation not received. Advertisement will be in paper as soon as it is received. MOTION by Boone, support by Bush to pay bills totaling $20,297.50 which includes the estimated cost of the pole building. All in Favor; Motion carried. In the final public comment, Jack Deming asked permission for the Fire Department to hold a Bike Show in order to raise funds. No burnout, just display. MOTION by Bush, support by Musall to allow Bike Show with only a portion of Cheboygan Closed. All in Favor; Motion carried. MOTION by Hawley, support by Kenny to adjourn. All in Favor; Motion carried. Meeting adjourned at 8:25 p.m. Elizabeth M. Haus Clerk/Office Manager Minutes unapproved 9/3/12 Next meeting 9/4/12.

VILLAGE COUNCIL MINUTES REGULAR MEETING JULY 2, 2012

The Vanderbilt Village Council held the regular meeting on Monday, July 2, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m. and was opened with The Lord’s Prayer as invocation followed by the Pledge of Allegiance. MEMBERS PRESENT: Boone, Bush, Hawley, Heintz, Kenny, Musall, Posgate. MEMBERS ABSENT: None. OTHERS PRESENT: Commissioner Liss, H. Hawn, A. Kuchar, P. Wendling-Village Attorney, L. Marsh, W. Marsh, D. Whitman, C. Heintz, J. Brink, T. Serino, B. Thatcher, R. Thatcher. MOTION by Hawley, support by Bush to accept the minutes of June 4, 2012, with the correction of the vote for the pole building. Roll call was: Yes – Bush, Kenny, Posgate, Hawley; No – Heintz, Musall, Boone. All in Favor with correction. Motion carried. John Brink addressed the Council regarding parking signs for his property. He noted encroachment both on his property and the village Right of Way. He also discussed The expenditure by or for the fire department. Posgate continued with the completion of the sale of property to T. Serino. He introduced Village Attorney, Peter Wendling, who discussed the procedures followed by the village in advertising for sale. He stated the village had fulfilled all the current requirements and that the publication used was sufficient as it is. The only thing not done was an ordinance authorizing sale of the property. That is being done in unfinished business. The issue of the MML One pager and the Attorney General’s Opinion was discussed. This information printed in l999 was from many years back, and could not be researched. He noted it was an opinion. It referenced MCL 67.4, MSA 5.l288. MCL 67.4 is still in force and the village had complied with its requirements. Mr. Posgate had asked only one question: Did the village do what it should. The village had complied. Mr. Wendling did , however, suggest a written policy to be a part of the Council Policy. There were no communications. Commissioner Liss reported that the air show was a success. Open House at Groehn Property on August 2nd.. He had also talked to tribal officer and been told a decision was expected in late August. If favorable they would then go to Lansing and the Governor. President Posgate had also talked to Bay Mills and had been given the same information. Posgate also announced hat the Elkhorn had asked permission to use the park on July 4th for a community picnic. The business supplies the meat, guests bring a dish to pass. Everyone is invited. The issue of insurance was brought up and briefly discussed. Burnside was contacted. Nothing definite, but if too expensive to bring to code, will be demolished. Roll Call to allow picnic. Yes: Musall, Kenny, Hawley, Heintz, Boone, Posgate, Bush. No: None. Motion carried. Code Enforcement reported complaint on Grant Street, on a black dog, and on fireworks. Grass cutting going well. Again, the sale to Serino came up. Because the vote to sell to Serino constitutes a contract, the sale will go forward per Mr. Wendling, even though Serino was verbally instructed to run ad twice. The change from regular policy was not an action of the board but of the clerk and president. Parks and Rec reported that the mulching of Memorial Park was complete. He is having trouble with the children in the park. Planning Commission reported on training session with Bryan Graham, zoning attorney. He stressed their decisions were business decisions and not to let them get personal. Also mentioned Music in the Park. School Liaison reported hiring of additional teachers and that all five graduates from Vanderbilt were going to college. No report from Fire Board. Posgate ill. Treasurer’s report followed. Total of all checking accounts: $467,280.72. Total of all CD’s: $8l,761.9l. Total o all monies: $549,042.63. Total revenue for June – all funds and including interest: $9,703.99. MOTION by Posgate support by Kenny to accept the Treasurer’s report as read. All in favor. Motion carried. Clerk reported on audit held June28th. Not complete at time of meeting. Also advised on cost of survey, and the sale of Independent Bank to Chemical Bank. Also noted that agendas will be prepared by noon of the Friday before meeting as called for in Council Policy. After much discussion regarding surveying of Garfield Street property, why it wasn’t done earlier, motion was made. MOTION by Kenny, support by Hawley to allow another $100.00 to be spent for survey making the total price $600.00. All in favor. Motion carried. Motion by Bush support by Boone to authorize the signing of Tax Form L4029 by Clerk and President. All in favor. Motion carried. MOTION by Posgate support by Bush to authorize the Collection of Delinquent Taxes after September l7, 2012, by the Otsego County Treasurer. Roll Call: Yes – Posgate, Bush, Boone, Kenny, Heintz, Hawley, Musall. Motion carried. Motion by Posgate, support by Boone to accept June Labor Due To’s and to have Major and Local Streets pay General Fund $495.66 and $270.36 respectively. All in Favor. Motion carried. MOTION by Bush, support by Hawley to accept Rental Due To’s figures for June, have it entered in the General Ledger for payment at a later date. All in favor. Motion carried. MOTION by Bush, support by Hawley to purchase 10 yards of gravel at $180.00 mostly for major roads. All in Favor. Motion carried. MOTION by Bush, support by Posgate to purchase a used Auger, original price $800.00 for $200.00 from the equipment fund. All in Favor. Motion carried. Street Administrator advised on road repair schedule: West Main in July, Seal Coating in August, Randolph in July. Also answered letter regarding drain on Main Street. The rain storm was an Act o God that flooded it. There was standing water all over town. Homeowner replied That if given $3,000.00 she would terrace and plant and correct the problem. Ordinance 2 of 2012 Authorization to Sell Property to Thomas Serino was read. MOTION by Bush, support by Kenny to enact ordinance. Roll Call. Yes: Bush, Kenny, Boone, Hawley, Heintz, Musall, Posgate. No: - None. Motion carried. MOTION by Hawley, support by Posgate to pay bills in amount of $2l,443.23. All in favor. Motion carried. During public comment HERMAN Hawn advised that a gravel floor would be better for use of pole building intended than a concrete floor. B. Thatcher mentioned Music in the Park. Also asked removal of motion regarding insurance for festival. If not removed will not be using village property. It’s not fair after giving two others permission. Posgate stated other two wouldn’t have l00. Will answer next month. J. Deming stated that he believe we needed a curfew for the park and a constable to enforce it. MOTION by Hawley support by Boone to purchase curfew signs for park (8 a.m. to 10 p.m.) All in favor. Motion carried. Meeting adjourned at 8:35 p.m. Elizabeth M. Haus Clerk /Office Manager Next meeting 8-6-12 Approved 8-6-12

VILLAGE COUNCIL MINUTES PUBLIC HEARING AND REGULAR MEETING June 4, 2012

The Vanderbilt Village Council held a public hearing and regular meeting on Monday, June 4, 2012, at the Village Hall. The purpose of the special session was to hold a public hearing on the proposed amended budgets of the Local and Major Street Funds for the balance of fiscal year 2012-13. The meeting was called to order at 6:30 p.m. by President Posgate , who opened with the Lord’s Prayer as the Invocation, followed by the Pledge of Allegiance. Members present: C. Boone, R. Bush, C. Hawley, T. Heintz, R. Musall, E. Posgate, M. Kenny 6:50 p.m. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, S. Boyd, C. Heintz, T. Serino, G. Embree, H. Hawn, D. Thompson, M Cole, J. Deming, S. Hawn – Treasurer, E. Haus – Clerk. MOTION by Posgate, support by Heintz to open the public hearing regarding road fund amendments. All in Favor. Motion carried. R. Bush gave information on bids received for proposed road work: Local Streets/ all Local streets in village to be seal coated and frogged except Randolph from Main south to Summit. Randolph Street to be rebuilt, curbed, and paved from Main to Summit. Major Streets/ Repair and pave West Main from Lafayette west to Airport Road. Bids were received from Rieth and Riley and Payne and Dolan companies. Rieth and Riley $49,995.00. Payne and Dolan $57,565.00. Otsego County Road Commission had only bid on seal coating at $l9,600.00. Discussion regarding drainage from Randolph after work is done. Explanation that it would drain on vacant lots to the west of Randolph and Summit. The reason for the public hearing is that the above work will require additional funds over what was budgeted April l, 2012, and that fund balance will be used to make up the difference. For Local Streets Routine Maintenance Contracted Services is increased from $27,000.00 to $52,000.00 and fund balance used increased from $28,317.00 to $53,3l7.00 for a total budget of $87,860.00. For Major Streets Routine Maintenance Contracted Service is increased from $27,000.00 to $55,000.00 and Fund Balance used is increased from $20,360.00 to $48,360.00 with a budget total of $82,935.00. MOTION by Bush, support by Hawley to close the public hearing and return to the regular meeting. All in Favor. Motion carried. MOTION by Hawley, support by Bush to accept the minutes as presented. All in Favor. Motion carried. During public comment J. Deming stated he would like to cut down dead trees in the village to improve the looks of the village especially at the north and south entrance of the village. He has already cut some. Mr . Deming was advised to discuss tree cutting with the Street Administrator before cutting any more trees. S. Boyd requested follow up on alley blockage in the alley running east and west north of Main between Lafayette and Washington. Neighbor has 3 vehicles and other equipment in the alley. T. Serino expressed thanks for the part taken by the American Legion during the Memorial Day Service. Commissioner Liss gave a report on the Groehn property which was donated to the County for nature teaching and camping. During the President’s report it was noted that there is a slight change in agenda format with a brief public comment section at the end of the agenda. This came about in response to the comments regarding the length of the May meeting and the number of visitors who wished to address the Council. Clerk noted the possibility of a grant being available through the insurance company. Also covered the legal method to use Equipment Fund monies to build a pole building for equipment storage, with each fund using the building for storage being charged fair market value rental payable to the Equipment Fund Street Administrator discussed bids. Two bids were received on a pole building. Each bid was on a different size building although both companies had been given same specifications. Williams Construction gave a bid of $l3,000.00 for a 24’x40’x12’ building; Kassuba Builders gave a bid of $13,500.00 for a building 24’x40’x14’. Bush plans to use gravel for the floor, no insulation, no entry door, no windows to save money. Questions were asked about driveway, entrance. Figures $500.00 for survey of property. Fence bids were received from Lowe’s and Home Depot. This is for a privacy fence for back and side work yard. Lowe’s bid $889.97 for treated wood AND $1,950.91 for vinyl. Home Depot bid $948.28 for Treated wood and 1,745.26 vinyl. Holder repair was discussed. Heintz asked for an estimate. MOTION by Bush, support by Hawley to allow up to $3,000.00 for repair of the Holder. Roll Call: YES: Bush, Hawley, Boone, Kenny, Musall,Posgate. NO: Heintz. Motion carried 6-l. Code Enforcement reported speeding problems on Lafayette. Stop sign needed at BP side entrance and Lafayette. Also burning of lumber on Lafayette. Working on grass list. Parks and Rec: Work Crew worked only 3 ½ hours. They were late and left early. He needs 35 more bags of rubber mulch at 5.97 per bag, Mr. Liss to check on normal work day for Work Crew, Large Electric gave bid on electric line for park at $460.00 Saves $600.00. Discussion on need for another Porta John followed. MOTION by Posgate support by Kenny to order a third Porta John for a two month period. All in Favor. Motion carried. Unit now at Ball Park to be returned to Childrens’ Park. Third unit to be near ballfield/ and hall. Planning Commission reported they are working with Great Lakes Muffler on clean up and a fence. June l9th the commission will have a training session with Bryan Graham, Village Attorney. Council is invited. Planning also donated $l00.00 to replace plants taken from park. School Liaison reported that Sturgeon Valley sign is ¾ complete. K. Matelski hired as Spanish teacher. Sinking fund on ballot. Fire Board going for l.25 millage for three years. Dave Caderet is new Fire Chief and EMS. Have not received reports from two major fires as of this meeting. Treasurer’s report. Total Amount o all checking accounts $469,948.81. Total amount of all CD’s $81, 761,91. Total amount of all monies $551,710.72. Total revenue: General Fund $17,629.04, Local Street - $1,549.05, Major $3,524.08, Total Revenue $22,702.17 plus interest $8l.24. MOTION by Bush, support by Hawley to accept Treasurer’s Report as read. All in Favor. Motion carried. Bids received on Village Property for sale were opened. Only two bids were received, both for vacant property west of Lafayette 045-027-000-040-00. David Embree bid $l,200.00. Tom Serino bid $3,000.00. MOTION by Kenny support by Hawley to sell property to highest bidder T. Serino. Roll Call: YES – Kenny, Hawley, Bush, Boone,Heintz, Musall. NO: Posgate. Motion carried 6-l. MOTION by Posgate, support by Bush to approve amended budgets of Local Street Fund $82,935.00 and Major Street Fund of $87,860.00 Roll Call YES: Posgate, Bush, Boone, Hawley, Kenny, Musall, Heintz. All in favor. Motion carried 7-0. MOTION by Bush support by Kenny to award bids for road work to Rieth and Riley for Main Street and Randolph Street in the amount of $49,995.00 and to Otsego County Road Commission in the amount of $19,600 for seal coating and frogging. Total road work $69,595.00. Roll Call: YES: Bush, Kenny, Heintz, Posgate, Musall, Boone, Hawley. All in Favor. Motion carried 7-0. MOTION by Bush, support by Kenny to award the bid for the pole building to Kassuba Builders for $13,500.00 . An additional $500.00 to be allowed for survey. Roll Call: YES: Bush, Kenny, Posgate, Boone, Hawley. NO: Heintz, Musall. Motion carried 5-2. MOTION by Bush support by Hawley to award the bid for the privacy fence to Lowe’s at a price of $889.97.All in Favor. Motion carried. MOTION by Bush support by Musall to approve additional 195.00 for loader tires. All in Favor. Motion carried. MOTION by Posgate support by Boone to pass resolution regarding Michigan Natural Trust Fund. All in Favor. Motion carried. MOTION by Bush support by Musall to accept the Labor Due To figures as presented and to have the Major Fund pay General Fund $510.68 and the Local Street Fund to pay the General Fund $390.52 this month. All in Favor. Motion carried. MOTION by Boone support by Hawley to accept the equipment rental due to figures as listed all owing to the Equipment Fund and payable at a later date: Major Street $940.82, Local Street $980.89, Parks and Rec $740.77, and DPW $l,507.65. All in Favor. Motion carried. MOTION by Boone support by Posgate to authorize clerk to seek a grant from the insurance company for protection of assets or services. All in Favor. Motion carried. MOTION by Boone support by Hawley to pay June warrant (bills) in the amount of $14,321.21. All in favor. Motion carried.. MOTION to adjourn by Posgate support by Boone.. All in favor. Motion carried. Meeting adjourned at 8:45 p.m. Elizabeth M Haus Clerk/Office Manager Unapproved minutes as of 6/25/12 Next meeting 7/2/12

VILLAGE COUNCIL MINUTES REGULAR MEETING MAY 7, 2012

The Vanderbilt Village Council held its regular monthly meeting on May 7, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance. Members Present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Members Absent: None. Others Present: Commissioner Liss, D. Whitman, F. Gorny, H. Hawn, K. Zimbicki, A. Bush, B. Thatcher, R. Thatcher, C. Heintz, C. Ormsbee, S. Boyd, M. Cole, J. Brink, T.Serino, J. Deming, W. Marsh. MOTION: by Hawley, support by Kenny to accept the minutes of April 2, 2012 as presented. All in Favor; Motion Carried. Fred Gorny addressed the Council regarding the 2012 Music in the Park. He requested permission to use Memorial Park on Saturday, July 14, 2012, for the event. MOTION: by Posgate, support by Musall to permit use of Memorial Park by the Corwith Township and Vanderbilt Village Planning Commissions on July l4, 2012, for Music in the Park.All in Favor; Motion Carried. Sandra Boyd discussed several areas of concern to her:Large fires in yards to dispose of lumber, use of burn barrels which are illegal, trash in a number of yards, and the condition of the vacant house on North Washington. She also questioned bonfires which she believed were for recreational purposes such as grilling food. Her final question was in regard to the large cement blocks on the Brink property. Ms. Boyd also advised the Council of the Baccalaureate Service On May 18, 2012, at 6.p.m. at the Baptist Church. The graduates need the support of the Council and the audience, as does the Vanderbilt Area Schools. C. Heintz discussed the tree limbs and brush that were in the right of way for several days. She advised hat the brush had come from the tree in the alley. Also again mentioned the use of the chipper. Limb was removed on May 7. Ms. Heintz and the audience were advised that brush and limbs had to be no more than four feet in length. Posgate also advised that collection of brush is a service the village provides, not a required service. . B. Thatcher’s concerns to be discussed under unfinished business. C. Ormsbee asked permission for Little League and T Ball to use the Ball Field again this season. MOTION: by Bush, support by Musall to permit use of Ball Field by Youth League. All in Favor; Motion Carried J. Deming advised he had located five trees for $231.00 to be planted in the Park and on Old 27 and the west side of the church property. This had been discussed by the Planning Commission, but no motion had been made to that effect. Posgate told Deming to go ahead and purchase trees. MOTION: by Bush, support by Musall to permit the Planning Commission to spend $230.00 for five trees to be placed on Old 27. All in Favor; Motion Carried. This also requires a motion from the Planning Commission since money will come from their budget. Communication from S.A.N.E. requesting a donation of $500.00 as part of the Township/County agreement. MOTION: by Bush, support by Kenny to send $50.00 to S.A.N.E. for narcotic enforcement activities. All in Favor; Motion Carried. Posgate also read E Mail from Inabnit regarding trees on property and on neighbor Joswiak which he believes are unsafe. The E Mail included a bid to Consumers. Village will wait to hear from Consumers. Street Administrator feels tree is not village responsibility. Musall pointed out this has been discussed for almost a year, but stressed village should not correct a problem at village expense for one taxpayer and not for another. Commissioner Liss reported that the new Animal Control Building has been dedicated. The Airport will hold an open house on May l9. He also discussed recycling and asked for a show of hands from the audience to get an idea of support for a three year millage to cover the cost of the proposed recycling plan. Before the informal vote he discussed the other means of recycling existing. Informal vote: 27 against – l for. Clerk reported no response from appraisers contacted. Musall questioned use of appraiser since village cannot make a profit on sale of the three properties. Festival application will be sent in with information available. Short vendors insurance, flyers. Need motion regarding sponsorship in order to send in application. Council members were directed to specific answers to questions regarding their area of work which are included in clerk packet. Street Administrator announced Clean Up Day, June 2, 2012, from 7 a.m. to ll a.m.. He has pricing on fence for back yard, will present at June meeting. $l9,l40 per mile for seal coating. Paving Main from Lafayette to Airport Road. Randolph – pave and curb. (south). Because estimates are over budget, we will need a budget hearing. Pole building was also discussed, A kit with a schematic might eliminate the need for an architect. Need a larger trailer for brush pick up. Parks & Rec reported on prices he had obtained. $925.00 for electrical line in Memorial Park; $2265.00 for treated wood chips for Childrens’ Park; $546.6l for l0’ x 4’ drive in gate. MOTION: by Hawley, support by Kenny to install a drive in gate l0’ x 4’ in the amount of $546.6l. All in Favor; Motion Carried. Hawley then asked permission to exchange mulch purchased last month for a rubber mulch which will last much longer. MOTION: by Hawley, support by Kenny, to exchange mulch for rubber mulch paying the difference. All in Favor; Motion Carried. Planning Commission will discuss under Unfinished Business. School Liaison reported everything as budgeted. Kim Snyder to fill vacancy caused by the resignation of June Heintz from the Board. Girls’ Basketball Coach position to be posted. Sinking Fund to be on November ballot for a four year term. Mrs. Kihn’s contract approved. Kelly Rahn received tenure. Corwith Township will collect school tax with summer tax collection. Question regarding sign for Mill/Main corner that was to be completed in Maywas directed to Musall for Follow up. Fire Board: EMS Village 8/Township 4. Covered shed fires, illegal line fire, cross fire on Old Vandy. Need $25,000.00 for repairs or purchase of a used truck. Millage is coming up: 1 mill for operation, .4 mill for repairs/replacement. Discussion on two large fires followed. Find work by our Fire Department and Mutual Aid. Should send a letter of thanks. Treasurer’s Report: Total of all checking accounts $469,685.62; Total CD’S $81761.91, for a Total of all monies $551,447.53. Revenue for General Fund $463.56, Local Street Fund $2,0l8.03, Major Street Fund $4,590.97 for a Total of all funds $7,072.56. Earned interest for April was $72.92. MOTION: by Bush, support by Musall to accept the treasurer’s report as read. All in Favor; Motion Carried. J.Deming questioned the amount of savings and the Equipment Fund. Explanations on use of funds by state law given by Bush and Posgate. B. Thatcher advised the Council that she doubted she and the committee could put on a 2012 Festival because the application would take so long based on the length of time it has taken so far regarding the festival and its activities. She would like the festival to be planned for 2013. There was a great deal of discussion about the festival and its activities. MOTION by Boone support by Heintz to sponsor aPumpkin Festival on the following Village Property Memorial Park on the first Saturday of October 2013 subject to the following conditions and requirement l. A Pumpkin Festival Committee is hereby established and recognized as volunteers of the Village of Vanderbilt, which committee shall be composed of the following members: Mr.& Mrs. Ray Thatcher, John LaFave, Mr & Mrs. Cornell. With Mrs. Thatcher serving as the Chairperson of the committee. 2. The Pumpkin Festival Committee shall report to the village council upon request concern The committee’s plans for the festival. 3. The Pumpkin Festival Committee shall obtain all required approvals and shall fully Comply with the village mass gathering ordinance. 4. The Pumpkin Festival Committee shall be responsible for all costs associated with Holding the Pumpkin Festival including but not limited to providing appropriate Sanitation services, refuse services, clean up on the property after the festival, and any i Increased insurance costs incurred by the village for sponsoring the festival. Roll Call Vote: Yes – Boone, Heintz, Musall, Kenny, Posgate, Bush. NO – Hawley. Motion carried by 6-l vote in favor. MOTION by Posgate, support by Bush to pass resolution of support for Host Liability Awareness during the month of May. All in Favor; Motion Carried. MOTION: by Posgate, support by Bush to authorize clerk to obtain a certificate of ownership from the Register of Deeds for the Griggs Property on East Main. All in Favor; Motion Carried. MOTION: by Bush, support by Musall to purchase 10 yards of gravel at $l80.00. All in Favor; Motion carried. MOTION by Kenny, support by Boone to advertise Clean Up Day two weeks prior to June 2. All in Favor: Motion Carried. MOTION by Bush, support by Musall to rescind motion of April 2 authorizing an appraisal of three village properties for sale, and to sell the subject properties for actual costs. Roll Call Vote: YES: Bush, Musall, Boone, Hawley, Heintz, Kenny, Posgate. NO: 0. All in Favor; Motion Carried. MOTION by Bush, support by Kenny to request two men from Work Camp to work on Clean Up Day. All in Favor; Motion Carried.. MOTION by Bush, support by Musall to purchase a dump trailer at $5,795.00. Roll Call Vote: YES: Bush, Musall, Boone, Hawley, Kenny. NO: Heintz, Posgate. Motion Carried with a 5-2 vote in favor.. Budget Hearing on Local and Major Street Funds will be held at 6:30 p.m. on June 4, 2012. This is to cover additional road work proposed by Street Administrator. April Due To’s were covered. MOTION by Kenny, support by Bush to accept April Labor Due To’s of Local Street Fund Routine Maintenance owing General Fund $285.38, and Major Street Fund owing General Fund $435./58. (Routine Maintenance.) Amounts to be paid now, All in Favor;Motion Carried. MOTION by Bush support by Posgate to accept April Equipment Rental Due To’s and to enter them in the general ledger for payment at a later date.Major Street Routine Maintenance $873.27; Local Street Routine Maintenance $593.55; Parks and Rec $235.90; General Fund $3,403.l6. All in Favor; Motion Carried. MOTION by Hawley, support by Musall to pay bills in the amount of $22,850.09. All in Favor; Motion carried. MOTION by Hawley, support by Boone to send a letter of appreciation to the staff of the Fire Department for their work and dedication. All in Favor. Motion Carried. Motion by Kenny, support by Bush to adjourn. All in Favor; Motion Carried. Meeting adjourned at 9 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of 5/28/12 Next Meeting and [public hearing June 4, 2012 at 6:30 p.m.

Village of Vanderbilt Council Minutes April 2, 2012

The Vanderbilt Village Council held its regular monthly meeting on April 2, 2012, at the Village Hall. The meeting was called to order by President Posgate at 7 p.m., opening with the Lord’s Prayer , followed by the Pledge of Allegiance. Members Present: R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Member Absent: C. Boone. Others Present: Commissioner Liss, D. Whitman, T. Serino, H. Hawn, S. Hawn – Treasurer, E. Haus – Clerk. MOTION: by Hawley, support by Musall to accept minutes as presented. All in favor. Motion carried. Mrs. Thatcher addressed the Council during public comments. She wished to clarify the sponsorship of the Pumpkin Festival. It is not the committee she has put together who would be sponsor. The committee would do the work and organize it, but the Village Council/or Planning Commission would be the sponsor. It would not cost the village any funds for the festival. Posgate advised that regardless of whom was the sponsor, it was necessary to have the application filled out for review by a committee of the insurance carrier. He stressed that the Council was not against the festival, it must, however, follow the rules of the insurance carrier and must also consider the possibility of injury or damages. After acknowledging Jack Deming’s birthday, Mr. Deming presented the Council with a historical picture taken in the village accompanied by notes. Mr Deming asked if the Council ever walked around town just to look at it. He then mentioned the condition of sidewalk in the commercial area of town. Mr. Deming also noted that if the Planning Commission should go forward with the tree project, all trees planted must be watered. Commissioner Liss advised the Council regarding the insurance carried by the county, which is covered for special events. However, both the Airport and Parks and Recreation carry additional insurance to cover their activities. The County must pay the first 75,000 of any law suit.. Announced May 5th for special day for free shredding m of paper and disposal of electronics in Gaylord and at Crossroads. County is assisting in cost of Friendship Shelter. Clerk distributed packet that contained new information regarding issuance of liquor licenses within the village limits. Also reported one zoning permit for Main Street demolition. Street Administrator advised Council the loader needed two new tires at a cost of $2,000.00. Payment from Equipment Fund. MOTION: by Bush, support by Musall to purchase tires for the loader at a cost of %2,000.00. All in favor. Motion Carried. Code Enforcement reported three complaints handled: Main Street, Summit, and Lafayette. Garbage on Main and Summit. Discussion on village property being used by individual for gardening without permission. Individual is willing to purchase lot. MOTION: by Bush, support by Musall to have village property on Lafayette/Forestview, Main Street, and Garfield Street appraised and to offer for sale. Roll Call: Yes: Bush, Musall, Heintz, Hawley, Kenny, Posgate. No: None. Motion Carried. Sale price of property will cover original cost and all expenses connected with ownership and sale of lots. Parks and Rec reported that he had worked in Memorial Park three hours spreading mulch. Planning Commission discussed the details so far of the tree project. No report School Liaison. Fire Board report, number of runs, mutual aid participated in and roll-over on I75. Treasurer’s report: Total of all checking accounts : $476,658.l8; total of all CD’s : $8l,76l.9l; Total of all monies : $558,420.09. Revenue for March: General Fund - $12,03l.31; Local Street Fund - $l,595.56, Major Street Fund - $3,630.15; Equipment Fund $11,485.82. Total Revenue for March - $28,742.74, plus earned interest of $264.29 for a grand total of $29,007.l3. Treasurer also reported she had rolled over a CD that had come due. MOTION: by Posgate, support by Kenny to accept the treasurer’s report. All in favor. Motion Carried. Discussion on the repair bill for the Holder sweeper followed. Invoice was $4,197.00. Cost of a new or used machine discussed with a new machine running in the area of $l60,000.00. MOTION: by Bush, support by Hawley to approve cost of repair of Holder sweeper. All in favor. Motion carried. Nuisance Officer had called on property on Washington because of a complaint on physical condition of building. Property was offered to the Village at a reasonable price, but the Council determined that it was not feasible to obtain it and have to repair. No action taken. A Dumpster was requested to be used in cleaning up the Main Street property, as well as having County Work Crew provide labor. Owner of property according to tax roll is Griggs. MOTION: bu Bush, support by Hawley to allow up to $l,000.00 for rental of a dumpster and labor by the County Work Crew to clean up the Main Street property owned by Griggs. Roll Call: Bush, Hawley, Kenny, Posgate, Heintz, Musall. Motion carried. Mr. Serino brought up the possibility of problem entering property without owner approval. Mr. Griggs is to be contacted. CLEAN UP DAY: JUNE 2, 2012 fro, 7 a.m. to 11 a.m. Adjustments on General Fund accounts as of March 3l are to be: Offset the negative four cents with the positive four cents in General Government; offset negative ten dollars in president wage with ten dollars from president travel; and in Other Functions offset negative $96.38 with $96.38 from Insurance. All others in balance. MOTION: by Bush support by Hawley to make the three adjustments to the general fund. All in favor. Motion carried. MOTION : by Bush support by Hawley to pay the April warrant in the amount of $12,438.20. All in favor. Motion carried. MOTION: by Bush support by Kenny to adjourn. All in favor. Motion carried. Meeting adjourned at 8:40 p.m. Elizabeth M Haus Clerk/Office Manager Unapproved minutes as of 4/23/12 Next Meeting May 7, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING MARCH 5, 2012

The Vanderbilt Village Council held its regular monthly meeting on March 5, 2012, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: C. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R.Musall, E. Posgate. Members absent: None. Others present: J. Ratcliffe, Commissioner Liss, K. Zimbicki, D. Whitman, T.Serino, H. Hawn, C. Heintz, Treasurer S. Hawn, Clerk E. Haus. Ms. Heintz was added to the agenda under public comment. Jeff Ratcliffe gave a brief summary on the response from the Michigan Strategic Fund in that the village was not selected to receive any funds for a streetscape. He has filed a letter asking why, after being advised that we were only five points short in previous rounds and that the formation of a DDA would give the additional points, is the village now being told that we are ineligible because we don’t have a traditional downtown. While there have been some personnel changes at MEDC. HUD, and MSHDA, our contact person remains the same. Ms. Heintz asked why the village worker did not plow Cheboygan Street and the front of the fire hall during the last storm. She also questioned the use of land owners’ property on the corners to accommodate pushing snow back from intersections; also questioned use of particular equipment for heavy plowing. She was advised that the fire department has its own plowing company with a contract, and that Stan did go back and plow Cheboygan. Concerns regarding a tree on her property will be reviewed in the spring. Posgate advised the Council that the village had received e mails regarding grant decision. Commissioner Liss reported that the ice rink was ready for Alpenfrost . He discussed the proposed Saturday recycling that will be tried. If a community votes in favor of the continuation of the recycling, there will be a special assessment of $25.00. He also talked about the brick project that the VFW wishes to do around the war memorial in Gaylord. Posgate announced Settlement Night on March 26th. A public budget hearing will be held at 6:30 p.m. before the Settlement Meeting. A Thank You from Darryl Miller to Stan and the village for the fine job handling the heavy snow was acknowledged. Other favorable comments were given from the audience. Clerk advised of the importance for council to read information in their packets. Code Enforcement. No report. Parks and Rec. No report…too much snow. Planning Commission will discuss under New Business. School Liaison. School Board received a donated van for its use. Discussed a new van. Discussed use of van by superintendent. Contract driver doing a good job. Fire Board. Reported number of runs in village and township, nutual aid in January and February and other types of calls handled. Treasurer’s report. Total of all checking accounts is $478,802.82; total of all CD’s is $8l,574.47 for a total of $560,433.90. Total revenue for the month of February all funds was $7,5l0.7l. MOTION by Bush, support by Hawley to accept report as read. All I favor, motion carried. Pumpkin Festival with village underwriting cost was discussed. Both insurance company and village attorney sent letters of instruction and negative comments. Musall raised a number of questions regarding regulations for festival as opposed to family use of parks. He was directed to his copy of the attorney’s letter and to section 6200 Mass Gathering of village ordinances for insurance information. Application form sent from insurance company is first step to determine whether festival can be covered by village insurance. Regulations have changed in the last few years because of litigious spirit prevalent. Tax dollars may not be allowed to be used by Michigan Treasury rules. Estimated cost of insurance is $l,000.00 MOTION by Bush, support by Kenny to send copy of application to Mrs, Thatcher for her review and them Council will re-open issue. All in favor, motion carried. Ordinance l of 2012 regarding Medical Marijuana limits area to 27 Corridor (east of the centerline of 27 and l50 feet in depth) from Main to south village limits. No other dispensary within 500 feet of another. Ordinance specifies l000 feet from church, park, school. Council was reminded the ordinance regulates the use of the land. Musall raised concerns that the public may not be aware of the ordinance being on the agenda for this meeting. Agenda is posted on Friday before the meeting. Ordinance will be published fully. MOTION by Bush, support by Heintz to enect Ordinance 1 of 2012. Roll Call Vote: Yes Bush, Heintz, Kenny, Posgate. No: Boone, Musall, Hawley. Motion carries 4-3 in favor. Labor and Equipment due to’s were reviewed. MOTION by Posgate, support by Boone, to accept the labor due to’s as reported: Major Street owing General Fund $465.62, Local Street Fund owing General Fund $525.70, and to have these figures recorded and both street funds to pay the General Fund as owed. All in favor, motion carried. Equipment due to’s were reviewed with Major Street owing $l,283.23; Local Street owing $l,343.27, and General Fund owing $477.50 all to the Equipment Fund. Motion by Posgate, support by Bush to record theses figures for payment at a later date. All in favor, motion carried. Motion bu Bush, support by Posgate to make the following adjustments to the general fund: Subtract $l24.25 from Elections/Add $33.25 to Membership, and $9l.00 to Community Promo. Subtract $372.94 from Parks & Rec Wages/Add $372.94 to Parks and Rec repair and maintenance. Subtract $200.00 from DPW supplies/$600.00 from Additions and grounds/ $500.00 from Council Wages, and /$700.00 from Fire. Add toDPW wages. All in favor, motion carried. MOTION by Kenny, support by Bush to pay bills in the amount of $8,272.98. All in favor, motion carried. Motion by Bush, support by Hawley to adjourn. All in favor, motion carried. Meeting adjourned at 8:40 p.m. Elizabeth M. Haus Clerk/Office Manager Unapproved minutes as of 3/l9/12 Next meeting MARCH 26, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING FEBRUARY 6, 2012

The Vanderbilt Village Council held its regular monthly meeting on February 6, 2012, at the Village Hall. The meeting was called to order at 7 p.m. by President Posgate, opening with The Lord ‘s Prayer, followed by the Pledge of Allegiance. Members Present: C. Boone, C. Hawley, T. Heintz, M. Kenny, R. Musall, E. Posgate. Member Absent: R. Bush. Others present: Commissioner Liss, D.Whitman, T. Serino, S. Williams, J. Stilson, B. Thatcher, S. Hawn-Treasurer, E. Haus-Clerk. MOTION by Hawley, support by Heintz, to accept the minutes of January 3, 2012, as presented. All in Favor. Students from Vanderbilt Area School gave a presentation on the sign they proposed to build for the village to be placed at the corner of Main and Old 27. Ms. Williams and Ms. Stilson were joined by other students and teacher Mr. Clark and the design of art work and woodworking was described more fully. They proposed to start the sign early spring and have it complete for installation late spring. Cost of the materials estimated at $250.00. The students were advised to check with the Otsego County Road Commission regarding height and size of sign allowed at that intersection. MOTION by Kenny, support by Musall to have the VAS students build the proposed sign at a cost of $250.00. Roll Call: Yes – Kenny, Musall, Posgate, Heinz, Hawley, Boone. No: None. Billye Thatcher addressed the Council on the need for her committee planning the 2012 Pumpkin Festival to be named a standing committee of the Council. This is necessary since they are not able to afford the insurance for a one day festival, but had been advised that a standing committee of the council could be covered under the village insurance policy. It was also suggested that the best way would be to have the Planning Commission in the role of the festival standing committee. Clerk is to check with insurance company and Village Attorney regarding cost and liability which may or may not be incurred. Mr. Serino discussed the Vanderbilt Web page and requested Village participation again this year. The cost again this year is $150.00. MOTION by Musall, support by Heintz to participate in Our Home Town Web Site at a cost of $150.00. Roll Call: Yes- Musall, Heintz, Boone, Posgate, Hawley, Kenny. No: None. Commissioner Liss reported that the animal control building is open and up and running. Just before they were to move they had a number of requests for animals for adoption. He also stated that the commission had enacted an energy policy. Posgate read an e mail from Jeff Ratcliffe about a pending letter we should be receiving from MEDC regarding grant application. He then reported that he had been advised that should we want seal coating done by the county we would have to use or pay for the full load the machine will hold and that the cost would be $27,000.00. Office Manager discussed packet she had prepared and stressed the importance of letting legislators know we oppose the proposed amendment to Act 51 payments . All entities receiving less than $50,000.00 per year are to be removed from list to receive any funds from state. As our receipts are as of this date, that will include the village. Clerk proposed work to be done on the Opti Plex computer by Mr. Serino cleaning and back up not to exceed $l00.00. Parks and Rec asked if the property between the trail and the village ROW could be used for a private event, and could horse shoe pits could be put in if the land had sod replaced the next day. Long discussion. He was told to go ahead with the plan. Hawley reported that he had received estimate for electrical work at Memorial Park. Planning Commission reported that they had discussed planting of trees in the village as a possible project. They noted that the village had cut a number of trees down over the years, but had not replaced any. School Liaison reported an interest in returning sports to VAS. Also that the board is considering a sinking fund. Treasurer’s Report: Total of all checking accounts $483,749.53. Total of all CD’s $82,007.04; Total all monies $545,756.57. Revenue for the month of January: General Fund $9,448.80; Local Street Fund $l,533.86; Major Street Fund $3,489.70; Equipment Fund $4,500.00; Earned interest on accounts $80.03 for a total revenue figure of $l9,052.39. MOTION by Musall, support by Kenny to accept the treasurer’s report as read. All in Favor. MOTION by Boone, support by Musall to renumber the Ordinance Repealing Fire Charges formerly numbered as 20ll-3 to 20ll-6 due to duplication in the number 3. Roll Call: Yes: Boone, Musall, Posgate, Kenny, Heintz, Hawley. No: None. Planning Commission gave the highlights of their annual report,submitting a full report in writing. They noted the work on resolutions and ordinances regarding medical marijuana, Capital Improvement Plan, Purchase of grill for the park, Commission serving as DDA, Music in the Park co-sponsor, New message for Village Hall. MOTION by Hawley, support by Kenny to have computer cleaned and back up for a cost not to exceed $l00.00 by Tom Serino. All in Favor. MOTION by Kenny, support by Musall to accept January Due To Report and to record it in general ledger. All in Favor. MOTION by Kenny, support by Musall to have Major Street – Winter Maintenance to pay General Fund $l,05l.40, and Local Street Fund –Winter Maintenance to pay General Fund $826.l0for January labor. All in Favor. MOTION by Kenny, support by Musall to accept Equipment Rental Due To and record it in the general ledger for payment at a later date. All in Favor. Financial reports were reviewed and the following adjustments were made: Equipment Fund :transfer $32.25 from Repairs and Maintenance to Miscellaneous Expense; General Fund to transfer $600.00 from Professional Services to Printing & Publishing; General Fund to Transfer $300.00 from Elections to DPW Sanitation. MOTION by Kenny support by Heintz to make the preceding adjustments. All in Favor. MOTION by Hawley, support by Posgate to pay bills in the amount of $13,194.92 . All in Favor. Meeting adjourned at 8:25 p.m. by President Posgate. Elizabeth M. Haus Clerk /Office Manager Unapproved as of 2/24/12 Next meeting March 5, 2012

VILLAGE COUNCIL MINUTES REGULAR MEETING JANUARY 3,20l2

The Vanderbilt Village Council held its regular monthly meeting on January 3, 20l2, at the Village Hall. President Posgate called the meeting to order at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: R. Bush, C. Hawley, T. Heintz, M Kenny, R. Musall, E. Posgate. Member absent: C. Boone. Others present: Commissioner Liss, D. Whitman, H. Hawn, T. Serino, S. Hawn-Treasurer, E. Haus-Clerk. MOTION: by Hawley, support by Kenny to approve the minutes of December 5, 20ll, as presented. All in Favor. Commissioner Liss reported that the Commissioners had approved a total of three contracts. They also took action against HB 5l25-26 regarding local control of the County Road Commission. Musall questioned park charges in that residents are charged the same as non residents to use the county facilities. Mr. Liss explained the reasons Parks and Rec decided on these charges. No communications were received. Clerk/Office Manager distributed packet with financials and briefly explained budget forms for 20l2-l3. Board members were asked to cut expenses below present budget. Forms are to be returned February l. Two zoning permits were issued in December. Street Administrator advised he had drafted budget requests; needs to be completed for costs, Plans to seal coat several roads; needs equipment shed with a twelve thousand dollar estimate. Code Enforcement: no report. Parks and Rec reported on the planting of a blue spruce and the mulching of the flower beds in Memorial Park. He also reported that the Planning Commission had agreed to assist Parks & Rec in the payment of the porta john at Memorial Park through the balance of this fiscal year. School Liaison reported that the school had received a $500.00 grant for use in the Science Department. He will have further information regarding the sign next month. Fire Board will be working on their budget at the February meeting. They will then be discussing the millage request to be made. Treasurer’s report: Total of all checking accounts $478,867.27; Total of all CD’s $8l,368.83; Total of all monies $560,236.10; Total revenue for December – all funds $6,l37.25. MOTION: by Bush, support by Hawley to accept Treasurer’s report as presented. All in Favor. Financials comprised the new business. Due to’s for labor and equipment rental for December were discussed. MOTION by Bush, support by Posgate that the labor due to in the amount of $2,463.23 and the equipment rental in the amount of $2,680.82 be accepted and posted to the general ledger for payment later. All in Favor. A year to date summary sheet was discussed. It showed that the equipment fund had received only $2500.00 in payment from each fund owing it money. A $l500.00 payment was recommended. MOTION: by Bush, support by Hawley to have the General Fund, Local Street Fund, and the Major Street Fund each pay $l500.00 to the equipment fund as a partial payment. All in Favor. Year to date financials were reviewed and the budget adjusted as follows: General Fund: FICA increase $750.00/decrease Office Manager $750.00; Parks & Rec: Wages increase $450.00/decrease Capital Outlay $450.00; Equipment Rental increase $97.35/decrease Equipment Purchase $97.35; Increase maintenance-sanit. $200.00/decrease Planning $200.00; Public Works Supplies increase $l00.00/decrease Professional Service $l00.00; Street Lights increase $l,000.00/decrease Insurance $l,000.00. MOTION: by Bush, support by Posgate to Make the preceding adjustments. All in Favor. Local Street Fund: Increase Routine Maintenance Wages $500.00/decrease Contracted Services $500.00; Miscellaneous Expense increase $24.75/decreaseContracted Services $24.75. MOTION by Posgate support by Hawley to make the preceding adjustments to Local Street budget. All in Favor. Major Street Fund: increase Routine Maintenance Wages $l,000.00/ decrease Contract Services $l,000.00. MOTION: by Bush, support by Posgate to make he preceding adjustment to Major Street budget. All in Favor. MOTION: by Bush, support by Musall to pay bills in the amount of $l0,966.38. All in Favor. MOTION:by Hawley support by Bush to adjourn. All I Favor. Meeting adjourned at 7:45 p.m. Elizabeth M. Haus Cleerk/Office Manager Unapproved as of l/20/l2 Next meeting February 6,20l2

VILLAGE OF VANDERBILT COUNCIL REGULAR MEETING DECEMBER 5, 2011

The Vanderbilt Village Council held its regular monthly meeting on 20ll, at the Village Hall. President Posgate called the meeting to order at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: E. Posgate, T. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall. Others present: S. Hawn, Treasurer; E. Haus, Clerk, Commissioner Liss, D. Whitman, H. Ward, T. Serino. MOTION: by Bush, support by Musall, to approve the minutes of the November 7th meeting as presented. All in favor. During public comments Mr. Serino asked what the DDA was to be doing now that it has been formed. He was advised that the DDA was formed primarily for grant purposes at this time. Commissioner Liss reported that the County Commissioners held a truth in taxation hearing and that a copy of their budget was available. He also reported that only two of the three new buses received were usable. President Posgate thanked Herman Hawn and the Planning Commission for the new message board on the front of the building. He also reported on his meeting with the Bay Mills Indian Community who have had a change in leadership. Both the new Chairman and the Council are in favor of a casino in Vanderbilt, and advised that the building was boarded up for security purposes and to save on expense. In regard to the money earned by governments, it is in escrow and cannot be distributed until court activities are settled. While BayMills has acquired property in both Port Huron and Flint, Vanderbilt is still the location of first choice. There will probably be no other activity until after the court hearing in October. Office Manager gave her report most of which concerned zoning issues. She has requested assistance from the Village Attorney in enforcement of Ordinance 20ll-4. Street Administrator reported on work being done on shed and salt/sand area. He also had checked on cost of fencing and found Home Depot at $24.00 per section 6’ x8’ most competitive. He also noted that the front of the building should have a sign so that visitors knew it was the village hall not just the garage. He has purchased flags as needed. Code Enforcement noted E Mail received regarding dead tree on Randolph which is believed by neighbor to be a danger to his apartment. Parks and Rec reported all mulch is installed. Also stated he wished to have two porta johns instead of one….one at Memorial Park and the unit in the children’s park moved near the village hall and the trail for snowmobilers. Advised Council of possible equipment needs for next budget year. Planning Commission reported the blue spruce was planted and that plans for the December l5th Tree Lighting /Carol Sing/ Refreshments at Corwith Township Hall were complete. Event time 6 p.m. Commission has sent additional information to village attorney to be included in Medical Marijuana Ordinance. School Liaison reported on discussion with teacher at VAS who would be working with students on Sturgeon Valley Sign. Teacher made some suggestions, will get price, and requested any other projects the Council might have. Fire Board reported scheduled meeting on December 12th. Have received funds from Consumers. Treasurer’s Report: General Fund $37,090.8l; Major Street Fund $141,l72.27; Local Street Fund $57,283.90; Equipment Fund $253, 444.75; ACH $50.00. Total revenue for all funds for November $l4,4l9.0l. Discussion on maturing CD’s. MOTION: by Posgate, support by Bush to roll over CD’s. All in Favor. MOTION: To rescind previous motion. Posgate/Bush. All in favor. MOTION: by Bush, support by Boone to check rates at Onaway Credit Union and to use the best rate obtained from Credit Union or Banks for renewal of CDs. Two applications for vacancies on Planning were read : Harley Ward and Donna Thompson. President recommended appointment of both individuals to the commission. MOTION: by Bush, support by Kenny to appoint Harley Ward to fill the student vacancy on the Planning Commission. All in Favor. MOTION: by Kenny, support by Heintz to appoint Donna Thompson to fill vacancy on The Planning Commission. All in Favor. MOTION: by Kenny, support by Heintz to adopt 20l2 Holiday Schedule as presented (same as Otsego County.) All in Favor. MOTION: by Posgate, support by Musall to accept due tos as presented. All in Favor. MOTION: by Bush, support by Posgate for Major Street to Pay General Fund $300.40, and for Local Street to pay General Fund $3l55.42 for November Labor due. All in Favor. MOTION: by Bush, support by Posgate to record figures presented for Equipment Rental to be recorded in the general ledgers for payment at the end of the third quarter. All in favor. MOTION: by Boone, support by Hawley to pay bills in the amount of $12, 040.ll for November. All in favor. MOTION: by Hawley, support by Boone to adjourn. All in favor. Meeting adjourned at 7:55 p.m. Elizabeth M Haus Clerk/Office Manager Unapproved minutes as of l2/l9/ll

VILLAGE OF VANDERBILT COUNCIL REGULAR MEETING NOVEMBER 7, 2011

The Vanderbilt Village Council held its regular monthly meeting on November 7, 20ll, at the Village Hall. President Posgate called the meeting to order at 7 p.m., opening with the Lord’s Prayer, followed by the Pledge of Allegiance. Members present: E. Posgate, T. Boone, R. Bush, C. Hawley, T. Heintz, M. Kenny, R. Musall. Others present: S. Hawn, Treasurer; E. Haus, Clerk, Commissioner Liss, D. Whitman, J. Burt, T. Serino, H. Hawn. There were no public comments. Commissioner Liss reported that the Animal Control Building was nearing completion ahead of schedule. He also stated that there is a new sidewalk for the handicap entrance at the County Building. The county dashboard is ready for viewing on the county website. The Commission is also considering a small park for the DNR property. Saturday recycling may be aided financially by the OWLS. President Posgate read an Email from MEDC regarding the D.I.G. grant application. It advised that no funds were available at this time for the projects submitted in October. Applications will be reviewed and held until later. Clerk reported on attendance at Asset Management seminar which covered preservation of roads and various methods of repairing them. She also noted communication from MML included in council packets regarding a training seminar. Clerk’s report also noted negative comments received regarding green cloth screen around salt yard. It will be removed this fall, and discussion on replacement next spring. Street Administrator advised he needed to order salt and sand and also needed to have one tree removed from right of way. MOTION: by Bush, support by Musall to allow $l30.00 for 20 yards of sand, and up to $200.00 for 30 yards of salt. All in Favor. MOTION: by Bush, support by Musall to have tree removed on Main for $600.00. Code Enforcement stated Main Street property has much trash and he will need a dumpster and the work crew to clean . It will be done in the spring. Parks and Rec reported mulching flower beds. Still needs at least fourteen bags of mulch. MOTION: by Hawley, support by Kenny to allow up to $l00.00 for additional mulch. All in Favor. Use of chipper was discussed for next season. Planning Commission is working on medical marijuana ordinance and have submitted information to the village attorney. They are also supporting a joint “Christmas in the Park” with tree lighting, music, participation by the school children, and refreshments. Fire Board will meet every two months from now on, except for special meetings needed. Meetings will be held on the second Monday as always. Report on calls and runs given. Treasurer’s report gave the following balances: General Fund $36,5l5.99; Local Street Fund $56,565.93; Major Street $l47,247.02; Equipment Fund $254,268.l0 for a total of $494,647.04. Total CD’S $8l,l20.l3. MOTION: by Bush support by Hawley to accept report as given. All in Favor in Favor.l Sturgeon Valley sign to be discussed next month. Because of some confusion on the handling of the DDA motion at he October meeting, it must be properly enacted tonight. MOTION: by Boone, support by Bush to enact Ordinance No. 3 of 20ll, an Ordinance to create the Village of Vanderbilt Downtown Development Authority. AYES: Boone, Bush, Musall, Posgate, Kenny, Hawley, Heintz. Nays: None. Motion carried. MOTION: by Bush, support by Heintz, that the Vanderbilt Planning Commission serve as the Vanderbilt DDA until such time as others are available, and as allowed by State Law for entities having less than 5,000 residents. AYES: Bush, Heintz, Posgate, Hawley, Kenny, Boone, Musall. NAYS: None. Motion carried. Letters of application to serve on the Vanderbilt Planning Commission were received from Billye Thatcher and John Deming. President Posgate appointed Mr. Deming a village resident to the commission. Mrs. Thatcher had requested that her application be held on file should an opening for a township resident be available. MOTION: by Heintz, support by Musall that John Deming be appointed to the Vanderbilt Planning Commission for a two year term as suggested by the President. All in favor. Due to’s were presented: labor owed by Major Street $705.94; Local Street $946.28. Rental Equipment owed by Major to Equipment Fund $2,729.l5; Local $4,007.84; Parks $52.94; DPW $l,596.53. MOTION: by Musall, support by Posgate to accept the figures presented for October and to have them recorded in the general ledger. All I Favor. MOTION: by Hawley, support by Posgate for labor figures for Local and Major Streets be paid to the general fund as of this meeting. All in Favor. MOTION: by Posgate, support by Musall to accept the figures as presented for October equipment rental and have them recorded in the general ledger for payment at the end of the quarter. All in Favor. Motion carried. Motion by Musall, support by Kenny to pay up to $150 for new flags for office and outside. All in Favor, motion carried. Motion by Hawley, support by Bush to pay the bills in the amount of $19,526.53 All in Favor, Motion carried. There being no further business, meeting adjourned by President Posgate at 7:52 p.m. Elizabeth M. Haus Village Clerk

VILLAGE COUNCIL MINUTES PUBLIC HEARING OCTOBER 3, 2011

The Public Hearing meeting was called to order by President Posgate at 6:30 p.m. ROLL CALL: Boone, Bush, Hawley, Heintz, Kenny, Musall, Posgate Guests Present: H. Hawn, W. Pederson, S. Boyd, T. Serino, D. Whitman, Treasurer E. Haus, and Clerk S. Hawn Posgate read proposed ordinances: An Ordinance to amend the Village of Vanderbilt Zoning Ordinance concerning Zoning Permits and Zoning Permit Procedures. Amendment of Section 3.2 Zoning Permits-An Ordinance to amend the Village of Vanderbilt Zoning Ordinance to Recognize the Village’s Legal Duty to make reasonable accommodations under the Federal American’s with Disabilities Act. Section 1 Amendment of Section 3.2 Article: Village of Vanderbilt amended to add a new Section 6.6. PUBLIC COMMENTS: Sandra Boyd asked: A resident in a wheel chair who needs a ramp, would a permit be issued even though there could be a set back problem. Haus added Ordinance 2008-2 wouldn’t allow a disabled person to have the ramp needed, this new Ordinance will override. The Zoning Administrator can require from the attending physician a statement regarding the disability. Temporary Permits will be listed as such. Wilma Pederson asked: if the permit issued for the disabled person died could the permit be extended for another family member needing the ramp. Haus replied the request would have to be in writing and given to the Zoning Administrator and noted the disability condition being permanent or temporary. Haus added this Ordinance is to guarantee the quality of life for those who are disabled for their special needs. Section 3.2 and Section 3.4 in (2008-2 original) conflicted. The Zoning Administrator in some cases couldn’t be defended in court due to the requirement in each section being different for zoning permit. Ordinance No. 4 0f 2011 will repeal one section and enlarges 3.2 to explain exactly when a zoning permit is required. It also stresses more than ordinance 2008-2 time limit with extensions possible. Ordinance 1972 and 2008-2 didn’t make it clear what has to be on the application. A drawing must be measured in ft. and inches accurate. The location must be on the drawing and lot lines and set backs must be correct. New also proof of ownership of the property will be checked with a tax bill, land contract or other clarification. No other questions from the guests or board a Motion to close the Public Hearing MOTION: by Hawley support by Posgate to close the public hearing 6:45p.m.

Click here to read Vanderbilt-Corwith Fire Board Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING OCTOBER 3, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lords Prayer followed by the Pledge of Allegiance. Members Present : Boone, Bush, Hawley, Heintz, Kenny, Musall, and Posgate. Guest Present: H. Hawn, W. Pederson, S. Boyd, T. Serino, D. Whitman, Treasure, E. Haus and Clerk S. Hawn. Motion: by Bush, support by Hawley to approve the regular meeting minutes 9/12/11 as written. All Oath of Office Elected Officials were given by Clerk S. Hawn -President E. Posgate-Trustees: Hawley, Kenny, Heintz, Boone Appointments were given by President Posgate and Oaths of Office were given by Clerk S. Hawn to the following: Code Enforcement Officer Mike Kenny- Parks & Rec-Charles Hawley- School Liaison- Ray Musall- Planning Commission Liaison Thomas Heintz- Pro Tem- Christina Boone, Street Administrator- Ron Bush Zoning Admin. E. Haus. Fire Board- Clayton Boone will take the Oath at the Fire Board Meeting. The positions of Clerk and Treasurer were exchanged and approved by council. The current Treasure and Clerk Oath of Office were given to S. Hawn by President Posgate for the Treasure position and E. Haus was given the Oath for Village Clerk by President Posgate. The suggestion to replace the flag in the village hall will be taken care of. OFFICE MANAGERS REPORT: Haus received one permit for the month. The address change for the village was discussed. The tax payers were complaining when paying their taxes of the problems this was causing. The problem to begin address changes were: no numbers on houses, and odd and even numbers, (which haven’t been touched.) The Village Sign estimate received to be redone was discussed. Musall asked what the council thought about asking the school if the wood class would be interested to do a sign for the village. Council board agreed to have Musall to check on this. Haus will attend a seminar for street funds Oct 19, 2011. STREET ADMINISTRATOR: Bush received a bid from APM for over band crack sealing. West Main Street approx. 1/10 of a mile Project cost -$1,500.00 –East Main Street-Approx.1/10 of a mile Project cost $1,500.00- Old 27 South city limits to I 75 Bridge Project cost $6,250.00 Total Cost $9,250.00 New BP credit card received DPW worker will pull and store the fuel tank due to non usage. MOTION: by Bush support by Hawley to have APM to do the sealing of the cracks on Main Streets for maintenance and prevention at the amount of $9, 250.00 ROLL CALL: YES: Bush, Hawley Boone, Heintz, Kenny, Musall, and Posgate. Motion Carried. CODE ENFORCEMENT REPORT: Haus informed Kenny of property at 768/756 E. Main that needed the next step procedure done. Musall suggested a card of thank-you for service be sent to McMillion. MOTION: by Kenny support by Boone to employ two workers from the county at $20.00 a day to clean up 756 E. Main All in Favor PLANNING COMMISSION REPORT: Heintz reported at the last meeting of the P.C. a representative from Wade Trim attended the meeting to present a proposal for funding and grant writing. The P.C. will keep this in mind when the time comes for architect engineer. FIRE BOARD REPORT: EMS report given, CPR additional training no cost. TREASURER REPORT: MOTION: by Hawley support by Kenny to accept the treasure’s report as written. All in Favor UNFINISHED BUSINESS: The alley closing was discussed. Decision to continue with the closing procedure which will require much research for a Public Hearing. Posgate would like a report on how this project is doing within 3 months. MOTION: by Bush support by Musall to have the Clerk proceed to work on closing the Alleys. ROLL CALL: YES: Bush, Musall, Boone, Hawley, Heintz, Kenny, and Posgate. Motion Carried MOTION: by Bush support by Heintz to accept Ordinance 4, of 2011 as written ROLL CALL: YES: Bush, Heintz, Boone, Hawley, Kenny, Musall, Posgate MOTION: by Bush support by Boone to accept Ordinance 5 of 2011 as written ROLL CALL: YES: Bush, Boone Hawley, Heintz, Kenny, Musall, Posgate\ MOTION: by Bush support by Kenny to accept and record these figures for the month of September in the General Ledger All in Favor MOTION: by Boone support by Musall that Major Street pays the General Fund for September -$510.68-Local Street pays the General Fund $390.52 All in Favor MOTION: by Bush support by Boone to pay Equipment Fund- $2,500.00 from Major/Local/General Funds for Equipment Rental All in Favor MOTION: by Bush support by Musall to pay $8,523.00 from the General Fund to Local Street -for 1 Mill Allocation All in Favor PAYMENT OF BILLS: MOTION: by Bush support by Heintz to pay the bills $6,169.84 All in Favor MOTION: by Posgate support by All to adjourn 8:25 P.M Minutes unapproved as of October 2011 Village Clerk-Shirley Hawn Next Meeting: November 7, 2011

Click here to read Vanderbilt-Corwith Fire Board Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING SEPTEMBER 12, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lords Prayer followed by the Pledge of Allegiance. Members Present: Boone, Bush, McMillion, Munson, Musall, and Posgate. Guest Present: H. Hawn, J. Ratcliffe, T. Serino, D. Whitman, Treasure, E. Haus and Clerk S. Hawn. Motion: by Bush, support by Musall to approve the regular meeting minutes 8/1/2011 as written. All in Favor PUBLIC COMMENTS: None at this time. COMMISSIONERS REPORT: None PRESIDENT’S REPORT: Posgate reported the payment budgeted for the Fire Board would be $700.00 for this month with future budgeted payments as needed. COMMUNICATIONS: None at this time. OFFICE MANAGER/ZONING: E. Haus presented Office Manager Report for board to read. STREET ADMINISTRATOR: Bush reported on the I-75 overpass being closed to re-surface and replace the guard rails with no cost to the village. DPW worker and Street Administrator will attend a safety mtg. Act 51 reports will have to be done on computer only. The tree bid removal approved from last meeting went over $400.00. DPW worker will remove all the salt in the bin and repack. The white shed boards need to be replaced. Munson mentioned the pole on Main Street needing to be taken out. Bush will contact Consumers / Frontier again on this. Village Chipper is working and should be used per board. CODE ENFORCEMENT REPORT: Ed Inabinet request for help on the bad tree on adjacent property. McMillion will contact him concerning this. PARKS & REC: Musall stated since the Oct. Festival has been cancelled the Porta- John in Memorial Park could be closed. The board felt wait till Nov. All in Favor of this. Suggestion to move the Porta-John at the Kids Park to the village trails for snowmobiles. PLANNING COMMISSION REPORT: Munson presented to the council recommendations for considerations the following: Another round of the Downtown Infrastructure Grant Funding MEDC will be available with the use of borrowing from the Equipment Fund $200,000.00 for match money to continue. Ratcliffe stated the application deadline is Oct 21, 2011. MOTION: by Bush support by Munson to approve $200,000.00 (as a loan) from the Equipment Fund for match money for the downtown development CDBG grant to continue. ROLL CALL: YES: Bush, Munson, Boone, McMillion, Musall, and Posgate. MOTION CARRIED. Horseshoes pits to be installed at Custer Park next to the basketball court would be the considered location preferred from the planning commission. The Council all seemed to agree on Custer Park. Ordinance amending the village zoning ordinance for reasonable accommodations for those with disabilities for health and safety reasons for a temporary permit. Planning Commission requests additional time needed to extend the medical marijuana moratorium to study the proposed ordinance per Resolution. MOTION: by Munson support by Boone to extend the Medical Marijuana Moratorium additional 120 days ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall, Posgate. MOTION CARRIED MOTION: by Munson support by Musall to hold a Public Hearing Oct. 3, 2011 at 6:30 p.m. to amend the village zoning ordinance for temporary permit and update zoning permits and procedures. All in Favor FIRE BOARD REPORT: EMS report given, 2 people going to MFR class. CLERKS REPORT: Clerk reminded everyone of the election tomorrow and good luck to candidates running. TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasure’s report as written. All in Favor OLD BUSINESS: Discuss & Complete Action on formation of DDA & Ordinance MOTION: by Munson support by Boone to allow the planning board to also act as the Downtown Development Authority ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall , Posgate MOTION: by Munson support by Boone to rescind the previous motion to allow the planning commission to act as the DDA. All in Favor MOTION: by Munson support by Boone to adopt the resolution for the DDA ROLL CALL: YES: Munson, Boone, Bush, McMillion, Musall, and Posgate. NEW BUSINESS: Discussion on Sturgeon Valley Sign- Board decided to wait on this proposed repaint of signs on Main St. and I-75 overpass. Suggest Joe -Signs proposed bid to come to meeting to present his painting of signs and cost. MOTION: by Munson support by Bush to accept the due to’s as presented and record in the General Ledger All in Favor MOTION: by Munson support by Musall for Major Street to pay General Fund $1,772.36 for July & August 2011- Local Street pay the General Fund $450.60 for July and August 2011 All in Favor Street Administrator stated that Act 51 isn’t allowed to pay for trees cut down in the alleys using Street Funds. Therefore the additional cost will be paid by the General Fund. MOTION: by Bush support by Posgate to pay $ 875.00 from General Fund for additional cost of alley trees removal. Alleys in the village have never been certified for Act 51 payment. Discussion on closing of the Alley’s will be on next months agenda per Bush/Posgate Public Hearing is first-Court next-Attorney Fee. PAYMENT OF BILLS: MOTION: by Boone support by McMillion to pay the bills $20,099.18 All in Favor MOTION: by Bush support by McMillion to adjourn 8:30 P.M Minutes unapproved as of September 22, 2011 Village Clerk-Shirley Hawn Next Meeting: October 3, 2011 @ 6:30 p.m.

Click here to read Vanderbilt-Corwith Fire Board Minutes

VILLAGE COUNCIL MINUTES REGULAR MEETING AUGUST 1, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lords Prayer followed by the Pledge of Allegiance. Members Present: Bush, McMillion, Munson, Musall, and Posgate. Members Absent: Boone, Treasurer E. Haus excused. Guest: J. Sweeney, H. Hawn, J. Parker, P. Liss, P. Leveron, D. Whitman, T. Serino. Motion: by Munson support by Bush to approve the regular meeting minutes 7/12/2011 as written. All in Favor PUBLIC COMMENTS: Question asked by guest; in case of a government shut down does Vanderbilt have emergency plan. President Posgate responded the Village would go along with the emergency plan Gaylord has. Commissioner Paul Liss stated the county plan for emergency service 911-water shelter-food is in place. More information can be found contacting emergency services management in Gaylord. Local Governments nor police dept. wouldn’t shut down. O.H.T. News asked for the Elk Guide support of $150.00 from the council. Council member Musall asked about adding a calendar of events to the Elk Guide. MOTION: by Bush support by Musall to support the Elk Guide $150.00. All in Favor COMMUNICATIONS: Benishek sent cards for 3 different people to contact in different offices for questions or suggestions. COMMISSIONERS REPORT: P. Liss reported the air show was a success. Animal shelter going well they are about 4 weeks ahead of schedule. Liss reported on the overcrowding of the shelter with 15 dogs-30 cats. People are turning in their own pets due to they can’t afford to feed them. Liss attended the Habitant for Humanity in Vanderbilt. This is the 19th home built. Liss reported on the recycle committee that wants to introduce recycle in different county with a charge of $20.00-$25.00 per house hold with 5 drop offs The county wants to have each individual community, township, village, to enact this not county wide. Guest response was the State needs to get control, all containers need deposit OFFICE MANAGER/ZONING: Report was read by President Posgate due to the absence of E. Haus. STREET ADMINISTRATOR: Bush reported on the DPW worker painting the curbs. Bids for trees $1,300.00. One tree on E. Main across from C. Heintz –Tree on Bill Welch property in an alley way threatening the house. These are $125.00 each. Tree on Donovan Street-Dick Ormsbee limbs fell before on roof. Cost $300.00 – 3 trees on H. Hawn property on E. Main threatening his barn need to be trimmed. Total $1,300.00 Question: if resident were to trim tree in alley who picks up branches. Smaller branches DPW worker will pick up. MOTION; by Munson support by Musall to approve $1,300.00 for tree removal bid. Roll Call: Yes: Munson, Musall, McMillion, Musall, Bush, and Posgate. Motion Carried. CODE ENFORCEMENT REPORT: McMillion reported sending Joswiak a certified letter concerning maintenance of tree. PARKS & REC.: Comment was made concerning the age allowed in the kid’s park. Some damage to toys due to usage of older persons has been done. Park’s Administrator R. Musall suggested if anyone sees destruction being done in the park, call police if talking to individuals doesn’t work. PLANNING COMMISSION REPORT: Munson reported on Sec. 3.2 of Ordinance 2008-2 regarding Zoning Permits. The addition to add a provision to the Zoning Ordinance to allow temporary Zoning Permits for health and safety reasons such as handicap ramps on homes that the set backs aren’t correct, some residents need that ramp or safety feature to enter or exit their home safely. The 120 Day Moratorium on Medical Marijuana needs to have an extension in order to complete the Ordinance. CLERKS REPORT: Notice Ad in paper to register to vote this week last day August 15- Write-In candidates of intent forms are available turn in date Sept. 2 by 4:00p.m. Public Accuracy Test Date August 24 @ 1:00p.m. Election September 13, 2011 Election Committee chosen- Chairman-Herman Hawn- Workers- Donna Thompson- Elizabeth Haus & Shirley Hawn Wages- Chairman $11.00 hr. Workers $10.00hr. MOTION: by Bush support by Munson to approve the election workers chosen with the Wage of $11.00 for Chairman & 10.00 for workers. All in Favor. Treasurer Report: MOTION: by Bush support by Munson to accept the treasure’s report as written. All in Favor UNFINISHED BUSINESS: Nepotism Policy Discussion: Bush commented the size of the Village it’s hard not to get related persons to serve in the community. This could cause qualified persons not able to serve on boards. This is for appointed workers only. In the future no one would be appointed if a relative held a position. Discussion to remember to ABSTAIN when a motion is made when it benefits relatives involved in working for the village. MOTION: by Bush support by Posgate no action taken on the Nepotism Policy keep on file All in Favor NEW BUSINESS: Action on Recommendation of Employment Committee: Bush reported on the meeting of July 20, 2011 New Hire Health Ins. Begin 2010 New Hire: 50% - 2011 58%- 2012 66%- 2013 74%- 2014 80% Village will have no responsibility for spouse Insurance. Discussion on Labor List was updated. Discussion on the Use of the Back Room Deposit Required. MOTION by Bush support by Munson for a New Hire Employee the insurance cost will be paid on 50% the first year – to go to 80% on year 5 Roll Call: Yes: Bush, Munson, McMillion, Musall, Posgate Absent: Boone Motion Carried MOTION: by Bush support by Munson to have a General Charge for clean up for the village back room $25.00 deposit to be returned if room is cleaned. All in Favor MOTION: by Munson support by McMillion to accept these due to’s figures & record in the General Ledger for July All in Favor. Request for Holy Redeemer Church Picnic to use the Memorial Park August 21st 11:30-4:00p.m. Council Approved PAYMENT OF BILLS: MOTION: by Bush support by McMillion to pay the bills $6,426.17 All in Favor MOTION: by Munson support by Bush to adjourn 8:05 Minutes unapproved as of August 8, 2011 Village Clerk-Shirley Hawn Next Meeting September 12, 2011

VILLAGE COUNCIL MINUTES REGULAR MEETING JULY 12, 2011

The meeting was called to order by President Posgate at 7:12 p.m. Invocation was by Pastor Bifoss followed by the Pledge of Allegiance. Members Present: Boone, Bush, McMillion, Munson, Musall, and Posgate. Motion: by Bush support by Posgate to approve the budget hearing and regular meeting minutes as written. All in Favor ADDITION AND DELETIONS TO AGENDA: Deletion- on action on Establishment of DDA Addition- NEMCOG- New Business PUBLIC COMMENTS: C. Heintz asked if the village chipper could be used to chip some larger brush. Bush will check on usage of the chipper. Heintz asked about the drain at the top of the hill E. of her house. Bush explained at this time there is no money to go farther than what has been done. COMMISSIONERS REPORT: P. Liss reported the air show was a success with about 7,000 visitors. Cost of $60,000 for which the board broke even. The animal control building is progressing. Passports are being taken care of now at the administration office. OFFICE MANAGER/ZONING: E. Haus passed out packet for board to read. President Posgate replied to a request for the fire dept to do a control burn at a house in Vanderbilt. The fire department is unable to reply to this request due to the DEQ requirements. A letter will be sent to the individual on this denial from the clerk at the fire department. STREET ADMINISTRATOR: Complaints of trees needing to be taken out on village property. Gravel is being spread out on Main & Local Streets. New mower was purchased. Bid from Clark for double yellow line Main St. $872.00 – Old 27 $2,984.00 No Arrows- Total Cost- $3,856.00 MOTION: by Bush support by McMillion to approve the bid from Clark for $3,856.00 to stripe the streets. All in Favor CODE ENFORCEMENT REPORT: McMillion reported on grass letters sent- certified letters for no response will be the next step. The light at the Marijuana Business was discussed. Munson questioned the planning commission could add to the ordinance for light that is a nuisance. McMillion reported the house on Main St. at 768 is in bad need of grass mowing. The problem is who is responsible for this lot. PARKS & REC: Musall reported that the Music in the Park and other usage of park was a good turn out with no problems with any clean up for the village. Musall had a request for some horse shoes in the park. Donations were suggested and work putting them in park at no cost to the village. There was discussion on residents need to request the park for picnic use from the village office. Musall suggested to pull the Porta -Pottie in August at the trail due to funding . FIRE BOARD REPORT: Posgate reported on Fire Runs -Purchase of text books-August MFR Training for anyone. Amended fire ordinance for charges. Fire Department went to the air show and tree tops for 4th of July. Roster not full hard to get people CLERKS REPORT: Ballots are ordered- precinct kit – absentee ballots available July 30 write in forms available- election workers appointed August 4 through Aug 23 Village Election September 13, 2011 President Posgate made the statement that Karen Matelski trustee position will be filled with the election. Treasurer Report: MOTION: by Posgate support by Bush to pay the street fund labor balance Major- $ 541.72 - Local- $225.30 All in Favor MOTION: by Munson support by Boone to accept the June due to’s figures as written for the General Ledger. All in Favor Motion: by Bush support by Posgate to accept the treasure report with correction to be made. All in Favor NEW BUSINESS: Bush complaint on speeding on Main Street. Letter should be sent to police department. Posgate will talk to McBride concerning the speeding. Nepotism Policy & Resolution: The board will table this till next meeting giving the council time to read the draft from the attorney. MOTION: by Bush support by Musall to table the Nepotism Policy & Resolution till next Month All in Favor Motion: by Bush support by Munson to approve President Posgate to sign the Nemcog Mitigation Plan All in Favor METRO ACT APPLICATION/AUTHORIZATION: MOTION: by Munson support by Bush to approve President Posgate to sign this application. All in Favor PAYMENT OF BILLS: MOTION: by Munson support by Boone to pay the bills $13,555.41 All in Favor MOTION: by Posgate support by Munson to adjourn 8:25 p.m. Next Meeting August 1, 2011 Minutes unapproved as of August 1, 2011 Shirley Hawn-Village Clerk

VILLAGE OF VANDERBILT BUDGET HEARING JUNE 6, 2011

The Vanderbilt Village Council held a budget hearing on June 6, 2011 at the Village Hall. The hearing was opened at 6:30p.m. by President Posgate. COUNCIL MEMBERS PRESENT: E. Posgate, C. Boone, R. Bush, P. McMillion, B. Munson & R. Musall. MEMBER ABSENT: K. Matelski OTHERS PRESENT: C. Heintz, E. Haus, Treasurer. Clerk Hawn excused. D. Whitman and T. Serino arrived later. Copies of the proposed budget were distributed to Council and audience. Change in listing of revenue to include a separate line item for 1 mill allocation was explained. This amended budget was necessary since the original budget approved on March 28, 2011, included a revenue line item of $10,000.00 from the casino. The temporary injunction against the casino necessitated a new budget with removal of casino revenue. In addition a corrected amount for property taxes (lower) after Board of review was corrected. Treasurer Haus reviewed every reduction or correction in the general fund budget. General Government class was lowered $2,675.00, Building was lowered $300.00, Parks & Rec was lowered $1,545.00, and DPW was lowered $1,308.00. After other corrections the total budget was $152,680.00 for general fund purposes. The change in the 1 mill allocation called for an amended budget for the Local Street Fund. Explanation of the two line item changes followed. There were few comments from the Council. Munson noted that last year the Planning Commission had a budget of $7,000.00 but this year it was lower. He also questioned whether there could be line item adjustments later in the year if one area needed additional funds. Yes there could be. Parks & Rec was questioned regarding flowers planted Memorial weekend. Budget covered those plantings. Park plantings have been donated. Replacement of flowering crab trees vandalized in park is not covered. C. Heintz questioned the 1 mill allocation figure of $8,523.00 in two locations. One is revenue, the other is expenditure. MOTION: by Bush, Support by Munson to close budget hearing at 6:50p.m All in Favor. Hearing Adjourned.

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES JUNE 6, 2011

The regular meeting of the Vanderbilt Village Council was called to order at 7p.m. on June 6, 2011 in the Village Hall by President Posgate. President led the invocation-Lord’s Prayer and followed with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Posgate, Boone Bush, McMillion, Munson, Musall. MEMBER ABSENT: K. Matelski, Clerk Hawn was excused. OTHERS PRESENT: S. Boyd, F. Gorny, C. Heintz, P. Liss, T. Serino, B. Teal , B.& R. Thatcher, and E. Haus, Treasurer MOTION: by Munson, Support by Musall to approve the minutes of the meeting of May 2, 2011. All in Favor. One additional item added to public comments, which followed. C. Heintz thanked the Council for picking up the brush caused by the fallen tree on her mother’s property, even though she had been told it wouldn’t be picked up. The wood that had been stacked on village property has all been taken and removed. Fred Gorny who represented the Corwith planning commission reminded everyone about the annual MUSIC IN THE PARK on July 9, 2011. He requested permission to use Memorial Park and the Pavilion on that date. He also said he hoped the Vanderbilt Planning Commission would cooperate with them as they did last year. He outlined the need for extra refuse barrels, Porta John stocked, and extra ice. MOTION: by Bush Support by Musall to give permission for the use of Memorial Park and Pavilion on July 9, 2011 for MUSIC IN THE PARK. All in Favor Special Presentation by Billye Thatcher, Barbara Teal, and C. Heintz followed. Billye Thatcher described an Old Time Festival –the Pumpkin Festival which she and her core committee have been planning. Each trustee received a summary of the planned activities and a list of the committee members. Mrs. Thatcher requested use of Memorial Park and the Pavilion and other village owned property for a tractor show, children’s activities, and parking. This is to be a family oriented event. They would also like to have a parade on major roads and permission to decorate the streets. She was advised to begin to locate a source for insurance to cover the activities. Date tentatively early October. MOTION: by Posgate Support by Bush to approve the use of the village facilities for the Pumpkin Festival. All in Favor Barbara Teal requested use of the Memorial Park and pavilion July 25 to 29, 2011 for the Baptist Vacation Bible School. This will begin with a block party as it did last year. Days 2 through 5 would then be traditional VBS activities. Mrs. Teal also requested additional refuse barrels and a well stocked, clean Porta John. She then provided the Council with a certificate of insurance covering the activities. She also recapped a back to school activity to be held at the church August 20th for school children and their families. MOTION: by Musall, Support by Boone to permit use of Memorial Park and Pavilion for VBS July 25-29 2011. All in Favor C. Heintz is interested in starting a community garden on the Main Street property owned by the Village. Cost of the well which may be needed is beyond her budget; electricity to the property is also needed to test existing well. Discussion on size of lots on Main Street followed. Senior citizens, young families, would be encouraged to plant and care for a small section of the garden for their own needs, Boone stated that she supports the idea--- it’s a wonderful idea. Munson suggested attending the Planning Commission Meeting on June 20th with more information for possible help from the commission. Jeff Ratcliffe of the OCEA again discussed the need for a Downtown Development Association. There will be another round of grants available in early fall, and the village should begin process to put itself in a better place to receive grant money. The Planning Commission could serve as the DDA at this time. Procedure to be followed was discussed. The OCEA will provide mailing labels (affected taxpayer list provided) will draft notices to be sent, work with T. Serino on advertising, and will do legal description of area to be considered as DDA district. Time constraints make July 12, 2011, as the date for a public hearing required by law. September 12, 2011 would then be date of enacting ordinance. MOTION : by Posgate, Support by Munson to approve change of time and date of July meeting to July 12, 2011 at 6:30 p.m. to hold a public hearing on DDA, and September meeting to be changed to September 12, 2011 at 7p.m.. All in Favor MOTION: by Posgate, Support by Munson to approve the Resolution of Intent to Establish a DDA in the Village of Vanderbilt. ROLL CALL : Posgate-Yes; Munson-Yes; Boone-Yes; Bush-Yes; McMillion–Yes; Musall-Yes. Commissioner Liss gave a brief summary of county meeting and activities. Board of Health has health insurance issues to deal with. Clerk’s Office no longer handles passport applications. Animal Control will have a ground breaking ceremony on June 7, 2011 for new facilities on Fairview. Council members received copies of County Directory. President Posgate reported on a meeting he attended where Carl Levin spoke. They talked mostly about Otsego Lake, but Northern Michigan has received some money for projects. Office Manager had provided a report and packet of related information. She advised that the employment committee should meet to review the employment handbook health insurance benefits as they apply to Gov. Snyder’s new guidelines for revenue sharing. Also advised Council that the county ordinance on Wind Turbine Generators does not apply in the village. WTG are zoning items and must have an amendment to Ordinance 2008-2 Zoning Ordinance covering WTG. There can be no WTG units in village until there is an ordinance covering them. Other items in packet included the Consumers lighting letter and other information from Michigan Municipal Zoning Report: Four permits issued in May, 2 pending, 2 others applications taken out but not yet returned. Four old permits or cases still opened. Street Administrator reported needing 12 yard of gravel at $18.00 per yard, tar for repair of cracks in roads at approximately $500.00 for 55 gallon drum; cold patch at $100.00, Hot Patch at $200,00. Would all come fro Local and Major Street Funds. Also requested $300.00 for self propelled lawn mower to be purchased by Equipment Fund. MOTION: by Posgate, Support by Bush to approve the expenditures listed above at a cost of $1,300.00. All in Favor. Mr. Bush also advised a price of $.20 per linear foot for painting stripes on Main and Old 27. No action taken. Discussion on bids for seal coating roads followed. Code Enforcement: No Report. Waiting for complaint forms coming from zoning. Question was asked whether letters regarding grass cutting had been mailed. No list to date. Parks and Rec. reported that flowers were all planted in flower pots and park containers. Others for park donated, to be planted in the park along with clean up work in park. Musall will make sure that Porta Johns and barrels are in place for approved park activities. School Liaison: No report. Planning Commission: Grill installed at Memorial Park. Still working on Medical Marijuana information for village attorney. Heard detailed report on Pumpkin Festival and were impressed. Everything else has already been discussed. Fire Board: No report. Clerk Report: Nominating petitions are available and must be fully completed and back in the office by June 21 at 4 p.m.. Remember one form must be notarized. Treasurer Report: Total of all 5 checking accounts $448,042.47 total of CD’s $ 81.120.13. Revenue Sharing down for May. The delinquent taxes for 2010 were received from County Treasurer. MOTION: by Bush, Support by Munson to accept treasurer report as presented. Consumers Energy Street lighting letter was the old business. One option offered was to continue as we are until the utility runs out of existing supplies. We can then ask for a representative to come and discuss cost of updating. MOION: by Bush Support by Boone to continue with present lighting and to send in form indicating such. All in Favor. New Business: MOTION: by Bush, Support by Munson to adopt proposed amended budget for General Fund $152, 680.00 and Local Street Fund $51,183.00. All in Favor. Community Garden request postponed until information is available. MOTION : by Munson, Support by Boone to authorize President Posgate and Clerk Hawn to sign form L4029 (Tax Millage for Equalization. 5 Ayes; 1 Abstention /Posgate MOTION: by Munson, Support by Posgate to authorize Resolution on Collection of Delinquent Taxes (after 9/15) by the Otsego County Treasurer. All in Favor. Council was advised of verbal resignation from Planning Commission by Bernie Matelski. Office had mailed two letters for his signature which were not returned. MOTION: by Bush, Support by McMillion to accept verbal resignation of Mr. Matelski as per process outlined in letter #2. All in Favor. MOTION: by Bush, Support by Posgate to accept letter of resignation as trustee received from Karen Matelski and to send a letter of thanks for service, All in Favor. Due to reports as distributed were discussed. MOTION: by Bush, Support by Posgate for Major Street Fund to pay General Fund $847.55 for Labor (April & May). All in Favor. MOTION: by Munson, Support by Bush for Local Street Fund to pay General Fund $2,012.68 for April & May Labor. All in Favor. MOTION: by Bush, Support by Posgate to accept figures and post to General Ledger. All in Favor All other Financial Reports (March, April, May) were supplied for Council. They required no action on the part of Council expect for them to study them. MOTION; by Musall Support by Boone to pay bills in the amount of $11,182.18. All in Favor. Discussion on date for employment meeting. Friday June 17th at 4p.m. Bush thanked Our Home Town News for pictures of American Legion. MOTION: by Bush, Support by Munson to adjourn. All in Favor. Meeting adjourned at 8:46p.m. Elizabeth M. Haus Secretary ProTem

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES MAY 2, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members present: Boone, Bush, McMillion, Munson, Musall, and Posgate Absent: K. Matelski, Others Present: Debbie Whitman, Tom Serino, Tom Heintz, Sandra Boyd, (Equalization-Denise Babbitt, and Bill Kerr) Ida Mary Smith (VAYSP) Various Visitors, Treasurer/ E. Haus Clerk S. Hawn MOTION: by Bush, support by Musall to approve the minutes as written of 4/4/11 All in Favor Nays 0 ADDITIONS TO AGENDA: Ida Mary Smith (VAYSP) requested the use of the ball field and use of the back room for concession stand. Council all agreed to this request. All in Favor No health permit required due to packaged items for sale. House Numbering Equalization: Bill Kerr and Denise Babbitt were asked to attend the council meeting concerning the house numbering being done in the Village of Vanderbilt. Posgate began with his house number of 8200 which is on the wrong side according to the new address system. Posgate stated GPS picks up his house where it is at 8200 what does 911 go by. Denise stated cities and villages are on opposite sides of county addressing. Kerr commented GPS uses 911 dispatches. Kerr also added the county would like all the numbering correct in the county. The village council with the zoning program has the authority to say yes or no to continue. Kerr added the council approved equalization to send letters to residents that need change. (May 3, 2010 minutes) The west side of the village hasn’t been done if the council doesn’t vote to continue what new problems will arise from this. Council member Munson informed equalization that he received no letter of when the change would begin and he has had problems with his mail having three different addresses. Denise had no answer for this, she asked Munson if he would contact her and she would work on this. Tom Heintz also has problems with his address change 8190 Cedar to718 Garfield. Kerr has talked to Grand Rapids Post Office and was informed that the turn around would take 180 days. The local post office could help with this until the 180 day turn around is done. Sandra Boyd has 32 notifications of address change that she has to send out. This is totally inconvenient and costly. It just doesn’t make a lot of sense that one side of Randolph Street needs changing and not the other. MOTION: by Posgate support by Bush to approve equalization to finish the numbering address change on the West side of the Village to complete the project. ROLL CALL: Yes: Posgate, Bush, Boone, McMillion, Munson, Nays: Musall, Motion Carried 5-1 Absent: K. Matelski Request from Bush for equalization to send a reminder letter to residents who need to change their address with a list of who needs changes such as ins. co., mortgage and etc. Kerr suggested residents send change of address also. OFFICE MANAGER/ZONING REPORT: E. Haus asked about the consumer’s energy letter concerning street lighting. The council will read letter and discuss it at next months (June) meeting. The financials will be next month. MOTION: by Munson support by Bush to approve E. Haus to renew 2 CD Equipment & Major All In Favor STREET ADMINISTRATOR REPORT: Bush received a letter concerning the cutting down of a tree on private property. A letter from Northern Energy that Johnson Oil has purchased the gas and diesel division and would appreciate serving the village needs. Musall suggested checking rates from other distributers. Discussion on using fuel tank or purchasing fuel at stations also lube purchases. Bush will check on these suggestions for next month’s meeting. PARKS AND REC. Musall mentioned the garbage in the yards. Vanderbilt would be a lot better if everyone would watch the garbage in their own yard. Code Enforcement needs to be informed and address this. Safety inspection was done in the kid’s park. FIRE BOARD REPORT: Posgate signed SOG’s- budget report total $78,000, Ins. bids will be looked into for better rates on liability. SCHOOL LIAISON REPORT: Matelski being absent Posgate reminded voters to vote for ISD renewal and school board. PLANNING COMMISSION REPORT: Munson reported discussion on zoning permits and election of officers was done, plans to install grill at Memorial Park purchased in March to be done before Memorial Day. Planning Commission Motion was made for distance on Medical Marijuana Business 1,500 feet from residential, parks, schools, churches, etc. to be submitted to attorney. TREASURER REPORT: MOTION: by Munson support by Bush to accept the treasurer report as read. All in favor. NOTE: No revenue was received in the month of April for the General Fund The treasurer will pull out certain bills to be paid at the end of the month as to not overdraw the General Fund. The county payment for 2010 hasn’t been received. NEW BUSINESS: Financial’s will be done in June MOTION: by Munson support by Boone to pay the bills in the amount of $ 14,244.24 when available this includes prepaid bills. All in Favor MOTION: by Munson support by Posgate to adjourn 8:45 p.m. Next Meeting- June 6, 2011 Minutes unapproved as of May 10, 2011 Shirley Hawn- Village Clerk

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES APRIL 4, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation Rev. John Bifoss followed by the Pledge of Allegiance Members present: Boone, Bush, Matelski, McMillion, Munson, Musall, and Posgate Absent: Treasurer Elizabeth Haus Others Present: Debbie Whitman, Paul Liss, Tom Serino, Cathy Heintz, Sandra Boyd, John Bifoss, Jeff Parker, Various Visitors, Clerk/ S.Hawn. MOTION: by Bush, support by Boone to approve the minutes as written of 3/28/11 McMillion stated an incorrect absent name on the Roll Call Vote. MOTION: by Bush support by Matelski to amend the Motion made and correct the absent name on the Roll Call Vote All in Favor Correction made Absent: Munson, McMillion for minutes of 3/28/11 PUBLIC COMMENTS: Susan Goodenough commented on letter sent to Council and left one at the office concerning the Ordinance and a problem that occurred at that meeting. President Posgate will address this at New Business. Sandra Boyd addressed the council concerning Randolph Street improvement of the streets by cutting down the road. Council Member Ron Bush (St. Administrator) stated the road would not be cut down but paved and curbed. Jeff Parker (BMIC informed the council and guests on the Federal Judge shutting down the Bay Mills Casino March 29, 2011 with a temporary injunction. A notice of appeal has been filed following a brief in motion requesting a stay in the order to lift the injunction and let the Casino reopen. Parker commented on the 2% payments that have been discussed as of the date of closing for the local units of government the Vanderbilt share would be approximately $10,000.00. Parker added thanks for all the local support and stated “We are not done fighting” COMMISSIONER’S REPORT: Paul Liss reported on the results of the census for village and townships in District 3- Vanderbilt down 4- 1/4% - Dover down 8-1/2 %- Corwith up 1- ¾ % District 3 is below the minimum amount of people. PRESIDENT’S REPORT: Posgate will address in New Business OFFICE MANAGER/ZONING REPORT: In absence of the treasurer Posgate reported a CD was cashed and $16,800.00 used to balance the budget. A $15,000 CD was opened. STREET ADMINISTRATOR REPORT: Bush explained when streets are seal coated complaints received on stones in yard. The Village does have Right of Way if there is a problem of cutting let the Village know and it will be cut back to as far as the Village owns. The truck is still at Zaremba for repair on blade. Village R.O.W Property on Grant Street has a tree that is over the house needs to be cut down. The Telephone Co. will be cutting down trees on the corner of Randolph on Main. Frontier will be cutting down 3 trees. Two trees on village R.O.W property E. Main South Side of R.O.W which is a safety concern should also be removed. Bush has bids for removal of the trees. The council suggested relooking at the situation after Frontier removes the 3 they marked. Council member Munson asked about using the street sweeper brush for the stones. Bush will get with Stan and try the street sweeper brush. MOTION: by Bush support by Munson for Goff’s Street Removal and Stump Grinder $300.00 to remove the tree over the house on Grant & Cedar. All in Favor Motion Carried. CODE ENFORCEMENT: Mc Million passed out the Ordinance on the Wind Power Turbine from the county. The council will review this information for future discussion. PARKS & REC. REPORT: Musall reported he donated four nets that have been put up. Musall requested the purchase of an 8’ picnic table for the park. MOTION: by Boone support by Matelski to approve $1,000.00 to purchase a picnic table. All in Favor Nays 0 Motion Carried. FIRE BOARD REPORT: 12 runs reported- 6 no response. Ordinance for Fire and Emergency Services Charges Adopted. SCHOOL LIAISON: Matelski reported on the May election the ISD will put up a special election renewal millage. The 3rd grade students will be going to Mackinaw Island. Executive session was held. PLANNING COMMISSION REPORT: Munson reported the discussion at the last meeting concerned an Medical Marijuana Ordinance. The Village attorney presented insight and options The Attorney will continue to work with the Planning Commission on this. The approval to purchase a new larger grill for Custer Park. Questioned on grants: The DNRE has withdrawn the offer for the restrooms $50,000 but has offered some assistance in a preliminary design on how the Village would look. Discussion on grant writing Jeff Parker BMIC offered his help and contacts. TREASURER REPORT: Given by Shirley Hawn/Clerk MOTION: by Bush support by Matelski to accept the treasurer report as read. All in favor NEW BUSINESS: MOTION: by Munson support by Bush to adopt Ordinance 3 of 2011 Repealing an ordinance of 9-96 ROLL CALL: YES: Munson, Bush, Boone, Matelski, McMillion, Musall, Posgate Motion Carried MOTION: by Matelski support by Musall to adopt a resolution of support the Liability Awareness Month All in Favor DDA Discussion: Munson suggested the Planning Commission act as the DDA. After council discussion on members it was decided to come back to this later. Suggestion for the Village President to talk to different business people and talk to Joe Duff for information. Eight to twelve members are needed with feelings from the council new people have different ideas. Texting/Addendum to Council Policy: MOTION: by Bush support by Musall to approve the addition to the council policy. Council member Munson commented on this addition stating due to his job, turning off his cell phone could be a problem for his job with severe consequences. Other members agreed this is possibly a concern for emergency calls. MOTION: by Bush support by Musall to rescind the previous Motion made to read; specifically and requested replaced by allowed by the President. ROLL CALL: YES: Bush, Musall, Boone, Matelski, McMillion, Munson Posgate, Motion Carried. MOTION: by Matelski support by Munson to pay the bills in the amount of $6,979.92 All in Favor MOTION: by Bush support by Munson to adjourn 8:00 p.m. Next Meeting- MAY 2, 2011 Minutes unapproved as of April 11, 2011 Shirley Hawn- Village Clerk

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES MARCH 7, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation –Rev. John Bifoss followed by the Pledge of Allegiance Members Present: Boone, Matelski, McMillion, Musall, Posgate Absent: Bush, Munson Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Tom Heintz, Lorie Brown, Darrell Slagel, Tammy E, Rev. John Bifoss, Jeff Ratcliffe, Treasurer Elizabeth Haus, Clerk/S.Hawn. President Posgate: Explained this will be a budget workshop with the public hearing on settlement night March 28, 2011. Approved budget will be available to the public on settlement night. Proposed budget handouts are available at this meeting. E. Haus Treasurer: Proposed budget explanation of money budgeted in the equipment fund for $15,000 to purchase a used Tar Pot. The Street Administrator has no price as of this date for this purchase. Money requested for used Tar Pot purchase must be approved by the council before purchase is made. Another project is the cutting down of a hill on Randolph (Main St. South) St. Administrator has no price for this as of this date. The routine maintenance contract service can be used for this project. St. Administrator has to check with Otsego County Road Commission. President Posgate stated all projects must be approved by council before being started. Additions/Deletions to Agenda: Jeff Ratcliffe will update council on streetscape grant. MOTION: by Boone support by Matelski to approve the regular meeting minute’s 2/7/11 as written All in Favor Nay 0 MOTION: by Matelski support by Musall to approve the special meeting minutes 3/1/11 as written. All in Favor Nay 0 PUBLIC COMMENTS: Visitors comments on tarring roads in the summer-stones are a problem also piling up of snow on property and plowing on Main St and Lincoln. Corner house residents Brown state, snow plowed plugs up drain and floods driveway when it melts. Snow piled on Elm Street property leaves stones when grass needs cutting. Posgate will check on these complaints. JEFF RATCLIFFE: After being missed out by 5 points for the streetscape project Jeff went over items that the village fell short on. The pre-application submitted by the CDBG needs to be looked at. DDA (Downtown Development Authority) needs to be established, or a Shopping District or a Business Improvement Zone similar characteristics were listed and difference in legal requirements noted. The non local match (DNRE) should have scored higher and if a concept drawing had been submitted the score would have been higher. . MSU –Outreach and Engagement was an option, students would come in and put together a concept for the Village. Long range planning is needed. The cost for supplies and etc. would be approximately $6,000.00. Jeff had other ideas to offer but wanted to know what steps the council and planning commission wanted to proceed with. The trail plans are still on going. The DNRE has approached Gaylord for trail head plans. The feedback given to Jeff was to precede with the trail plans, the village Planning Commission working with the township Planning Commission. TOM HEINTZ: Heintz received a letter stating his address would be changed from 8190 Cedar St. to 718 Garfield St. After talking to Denise Babbitt (Equalization) and stating his house door didn’t face Garfield Street, Babbitt agreed with Heintz his address would stay as a Cedar Street address. Since this conversation Heintz has received letters and statements with 718 Garfield St. as his address. Heintz has contacted Equalization with no answer how this happened. Heintz passed out to council copies of the ordinance from Otsego County Road Numbering which states house numbering doesn’t apply to locations within the city or village limits of Gaylord or Vanderbilt. Heintz now has mail coming to two addresses. Heintz requested the council to put a hold on this address change due to problems. The council agreed to have Denise Babbitt (Equalization) attend a council meeting to revisit this address change project. Heintz also made a comment on lack of pick up service of stray dogs in Vanderbilt by animal control. COMMISSIONER’S REPORT: Paul Liss reported the jail overcrowding state of emergency is now over with 31 inmates and work crew at 11. The animal shelter is full. The site plan for the new shelter was recommend for approval by Livingston Township planning commission. The county telephone directory is being updated. The state budget cuts 34% county revenue sharing won’t affect Gaylord till 2015 due to revenue banking done. PRESIDENTS REPORT: Posgate made a statement of procedural changes in future meeting. Public comment will be accepted only at Public Comment designated on agenda. This should shorten the meeting. STREET ADMINISTRATOR REPORT: Posgate will continue to check on complaints received and advise the DPW worker. Council member Matelski requested the council add to the village policy that the roads are salt and sanded when the weather is in need of this. The intersections aren’t taken care of when it is icy. Matelski added money we receive from the state and tax payers needs to be used accordingly for safe streets. OFFICE MANAGER/ZONING REPORT: Motion & Ordinance Publication at New Business CODE ENFORCEMENT REPORT: Letter was sent out on burning. The wind turbines ordinance will go to the planning commission. FIRE BOARD REPORT: The budget of $65,380.00 was presented. SCHOOL LIAISON: K. Matelski reported the millage on the May election for special education from the ISC renewal. Upcoming cuts from the governor will make a deficit for next year’s budget, also a 6% increase cost for employee retirement. TREASURER REPORT: MOTION: by Matelski support by Musall to accept the treasurer report as read. All in Favor Nays 0 UNFINISHED BUSINESS: Discussion on Our Home Town Web Site Musall stated he has heard from residents to keep web site local to support our local business. Matelski stated to use county web site which would be free and save $150.00. Boone stated the county web site is harder to find. The local web site is easy to find and was up to date. Suggestion to add more information on the DNRE Pigeon River Area. MOTION: by Posgate support by Musall to use Our Home Town Web Site at $150.00 a year Roll Call: Yes: Posgate, Musall, Boone, McMillion, No: Matelski Absent: Bush, Munson Motion Carried 4-1 NEW BUSINESS: MOTION: by Boone support by McMillion that all ordinances, notices, and general advertising be published one time only unless mandated otherwise by state or federal law and that snow notices be published once a month. Motion by Boone support by McMillion to amend the previous Motion by substituting snow notices published once a year in place of once a month. ROLL CALL: YES: Boone, McMillion, Matelski, Musall, Posgate Absent: Bush, Munson Motion Carried MOTION: by Matelski support by Musall to accept and record in General Ledger due to’s for February to be paid at settlement night March 28, 2011 All in Favor Nays 0 FINANCIALS: to be done at settlement night. MOTION: by Matelski support by Posgate to pay the bill in the amount of $ 8,259.23 All in Favor Nays 0 MOTION: by Posgate support by all to adjourn. All in Favor Nays 0 8:30 p.m. Minutes Unapproved as of March 14, 2011 Next Meeting MARCH 28, 2011 Settlement Night Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES FEBRUARY 7, 2011

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Boone, Matelski, McMillion, Munson, Musall, Posgate Absent: Bush Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Bernie Matelski, Gayle Embree, Treasurer Elizabeth Haus, Clerk/ S.Hawn. Additions/Deletions to Agenda: Agenda as is MOTION: by Munson support by Musall to approve the regular meeting minute’s 1/4/2011 as written All in Favor Nay 0 PUBLIC COMMENTS: None COMMUNICATIONS: None COMMISSIONER’S REPORT: Paul Liss reported in the January meeting the board passed a resolution recognizing Eugene Fleming retirement for his 30 yrs. of service on the O.C.R.C. The Otsego County fees for the park were changed-daily non resident $23.00 to $25.00- resident-$21.00 to $23.00 and senior season pass $5.00. The Sheriff has declared an over crowding at the jail- with 36 inmates -30 is the max. Work camps and early release are the only options. PRESIDENTS REPORT: Posgate informed The Home Town News to stop ads in paper concerning the Parking on Streets as of 2/7/11. An ad: Village Tax Dollars at Work will be in the paper for tax payer’s information. OFFICE MANAGER/ZONING REPORT: No zoning information at this time. An answer to last months question per employment committee- to add one half vacation day for DPW worker. According to employee handbook, after 10 years of service- it states 1 additional vacation day for each year service. Stan has been here more than 10 years and is entitled to 1 additional vacation day for each year of service. Half day vacation was dropped. The Sheriff is still willing to increase the number of hours to serve the village but needs to know the areas besides the ones discussed at prior meetings. The only way to enforce a village ordinance is to have an agreement with the Sherriff Department and the Village. Jeff Ratcliffe ( O.C.E.A.) called to inform the village that the Streetscape Grant was missed by 5 points wasn’t approved. Jeff is still working with MEDC to see what changes could be changed to continue the next step. Jeff will meet with the Planning Commission on Feb 22 to make the next plan. The restrooms and the Blight Grant are still on going. Jeff added the village can still continue to resubmit. STREET ADMINISTRATOR REPORT: Posgate reported on the DPW sub drivers that applied. One applicant has had his physical but has had no training. Posgate suggested that the employment committee add to the handbook to reimburse up to $120.00 for physicals (after a time period yet to be decided) has been served. CODE ENFORCEMENT REPORT: Nothing at this time PARKS & REC. REPORT: Nothing to report at this time. FIRE BOARD REPORT: The budget will be passed at February Mtg. Tues. the 15th. SCHOOL LIAISON: K. Matelski reported petitions for school board election dead line Feb.8, 2 four year term and 1one year term. The school received $38,000 in education job for shop class. The school is still at a $40,000 deficit. PLANNING COMMISSION REPORT: Munson reported the Planning Commission having had an appraisal report received. This appraisal was the first step needed in order to continue with the Blight Grant Application. The January mtg. held the 2011 budget was the main topic discussed. Each member needs to provide a list of projects for next year. TREASURER REPORT: MOTION: by Munson support by Matelski to accept the treasurer report as read. All in Favor Nays 0 UNFINISHED BUSINESS; None NEW BUSINESS: Financial: General Government: Building: Add 5,110.00 to additions & grounds- take $700.00 Sidewalk contingency-take $4,160.00 Shed contingency. Expenditures: General Government: take $100.00 Council Training-take $ $50.00 from Presidents Training- take $50.00 Treasurers Training- take $50.00 Clerks Training. All adjustment equal $5,110.00 –Parks & Rec.-take $300.00 from Parks & Rec. Wages- Add $300.00 to Repairs & Maintenance- PUBLIC WORKS: General Government: take $1,000.00 from Professional Service-take $1,000.00 from Planning Commission-take $400.00 from Capital Outlay-take $200.00 from Council Wages-take $300.00 from Elections. NOTE: No loan needed to cover village well or added work done on Blinker Light due to using contingency money. MOTION: by Munson support by Matelski to record in General Ledger due to’s to be paid at the end of quarter. All in Favor Nays 0 The Web Site payment for $150.00 was discussed. The County has a free web site which the village could use. Our Home Town News presented reasons for keeping the web site with Our Home Town. After more discussion the decision to check out the web site of each to compare and make a decision next month. MOTION by Matelski support by Boone to pay the bill in the amount of $ 18,087.37 All in Favor Nays 0 MOTION: by Munson support by Matelski to adjourn. All in Favor Nays 0 8:00 p.m. Minutes Unapproved as of February 15, 2011 Next Meeting MARCH 7, 2011 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING-MINUTES JANUARY 4, 2011 (TUESDAY)

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Boone, Bush, Matelski, McMillion, Munson, Musall, Posgate Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Bernie Matelski, Sheriff McBride, Bay Mills Representatives, Treasurer Elizabeth Haus, Clerk/ S.Hawn. Additions/Deletions to Agenda: Agenda as is MOTION: by Matelski support by Musall to approve the regular meeting minute’s 12/6/10 & special meeting 12/20/10 as written All in Favor Nay 0 Jeff Parker President of the Bay Mills Indian Community presented a rendering of a proposed project drawing for future expansion. Jeff Parker spoke on the involvement of the law suit with the State of Michigan and Little Traverse Bay Bands out of Petoskey. Parker along with legal council requested statements from the Village Elected Council in support of what the tribe is doing in the area by way of an Affidavit. Tribal Attorney Kathryn Tierney spoke to the council concerning the contents of the Affidavit requested. MOTION: by Posgate support by Musall to authorize the signatures on the Affidavit. ROLL CALL: Posgate, Yes- Musall, Yes- Boone, Yes- Bush, Yes- Matelski, Yes- McMillion, Yes- Munson, Yes- Nay 0- Motion Carried Parker stated there would be a revenue payment made some time in February 2011. SHERIFF MCBRIDE: McBride revisited the discussion on the proposed Traffic/ Ordinance Enforcement Agreement that was presented at last month’s council meeting for the Sherriff’s Department to provide 6 hr. per month @ $100.00 per month to enforce at the village request the village ordinance’s and patrol the area- the motion failed to pass. Council member Musall questioned the fact that the taxpayers already pay for the area to be patrolled, why pay extra. McBride stated without a contract to enforce village ordinances by officers and patrol the area the ordinances wouldn’t be included. Council member Munson wasn’t in favor of the hours and the payment amount per month presented by the Sheriff Department. The consensus of some council members was pay for service as needed not a contract agreement per month. McBride would consider increase hours of service for village. This will be considered further by council. PUBLIC COMMENTS: A complaint letter was received concerning parking vehicles on personal property. Complaint was given to code enforcement officer for follow up. COMMISSIONER’S REPORT: Liss reported at the Dec. Mtg. good-bye to Ken Glasser, Bob Harkness and Mike Hyde new member are Ken Borden, Richard Sumerix, and Lee Olsen with Paul Beachnau as chairman. PRESIDENTS REPORT: Posgate stated he wrote letters to Granholm, Stabenow, Levin, Cox stating the support from the village for the Bay Mills Casino. OFFICE MANAGER/ZONING REPORT: The budget wish list was passed out to board for 2011-2012 to be returned by February 1, 2011 Haus discussed the loan papers to be drawn up for the payment of the well. The payments will be set up for payments over a year. If there are any funds available from the casino they are to be used to pay the loan first. The loan will also have to cover a bill from Alpine Electric $1,257.08 light work on pole. STREET ADMINISTRATOR REPORT: Plow Blades to purchase 2 sets. Payment of physicals for new sub drivers for the village to pay was discussed. New sander picked up –works good. Extra cost for lights $675.99. Discussion to sell old sander to Otsego County Road Commission for $500.00 Cash MOTION: by Posgate support by Bush to sell the Village Old Sander to the Otsego County Road Commission for the sum of $500.00 Cash is in addition to the trade of sanding of the village streets done in Dec. All in Favor Nays 0 Motion Carried CODE ENFORCEMENT REPORT: McMillion received a complaint of burning at 847 E. Main which was dealt with. PARKS & REC. REPORT: Nothing to report at this time. FIRE BOARD REPORT: Mike Czykoski is new fire chief. The budget will be worked on next meeting. SCHOOL LIAISON: K. Matelski reported school board election is coming up 2 four year term and 1one year term with deadline Feb. 8th @ 4:00p.m. for signing up. Matelski spoke on the census decline of age group 25-48 isn’t growing the school is on a severe decline, without help the school won’t improve. The future for Vanderbilt School is in need of any funds possible for the community to provide a much needed school system. The Village should keep the school system in mind if and when any revenue money comes in from Bay Mills Casino. PLANNING COMMISSION REPORT: The DNRE has committed support for the trail restrooms grant application of $50,000 with a 34% grant match. The Blight Ordinance has been restructured to comply and incorporate the Blighted Properties. The council needs to approve the change of the Dangerous Structure Ordinance and repeal the other 2. MOTION: by Munson support by Posgate to approve the new Blight Ordinance#1 of 2011- ROLL CALL: Munson, Yes- Posgate, Yes – Bush, Yes- Matelski, Yes- McMillion, Yes- Musall, Yes- Boone, No Motion Carried 6-1 TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer report as read. All in Favor Nays 0 Unfinished Business: Enforcement agreement still undecided on the offer of the Sheriff Dept. for Traffic/Ordinance. Counter offer is still being considered. Motor Carrier of State Police will be contacted to enforce the trucks speed on Sturgeon Valley Road. Update on Employment Committee: The Council discussed the price to pay for the DPW sub-driver physical exam. Posgate will get a price from the Medcare. The decision to pay only the amount that Medcare charges will be the amount of the one physical already turned in and one yet to be turned in. Employment Committee: Haus informed the council that after 10 years of service the DPW worker automatically gets 1 day additional for vacation each year. The ½ day request for vacation which had never been approved from the committee will be dropped if this is correct. Haus will check on this and next month the council will confirm the decision. FINANCIALS: MOTION: by Matelski support by Posgate to accept the December due to’s figures for labor in Equipment Rental and entered in the General Ledger. All in Favor Nays 0 MOTION: by Posgate support by Matelski- Major Street Fund owes General Fund $1,746.08-Local Street Fund owes General Fund $1,866.24 To be Paid. All in FavorNays 0 EQUIPMENT RENTAL: MOTION: by Posgate support by Bush The payment amount owed Major Street Fund owes Equipment Fund $6,270.75-Local Street Fund owes Equipment Fund $7,027.55 will be held till next months meeting. All in Favor Nays 0 MOTION by Matelski support by Posgate to pay the bill in the amount of $ 22,670.46 All in Favor Nays 0 MOTION: by Munson support by Posgate to adjourn. All in Favor Nays 0 8:35 p.m. Minutes Unapproved as of January 17, 2011 Next Meeting FEB.7, 2011 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES DECEMBER 6, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Boone, Bush, Matelski, McMillion, Munson, Musall, Posgate Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Sandra Boyd, Bernie Matelski, Jeff Ratcliffe, Cathy Heintz, Treasurer Elizabeth Haus, Clerk/ S.Hawn. Additions/Deletions to Agenda: New Business- i. Charter- j. Maintenance Agreement. MOTION: by Munson support by Musall to approve the minute’s 11/1/10 as written. All in Favor -Abstain: K. Matelski PUBLIC COMMENTS: None COMMUNICATIONS: Letters received- address under New Business COMMISSIONER’S REPORT: Liss reported the board of commissioner’s budget was passed. County Clerk sent out 5,000 jury questionnaires, 1,026 were not returned. A show cause hearing was set up in October with 308 remaining still not returned. The remaining 308 will be served by the sheriff to show cause on Jan. 10 & Jan 27. A hanger at the airport has been donated by Roger White. Still no response concerning the barrels from the former DNRE property where 911 dispatch is located. The closing of the Community Mental Health in Petoskey, Lockwood McDonald will be closed down Dec. 17th leaving 70 employees to relocate. PRESIDENTS REPORT: Posgate stated the meeting with Bay Mills Tuesday Nov. 30 was in Our Home Town News. Questions and answers were addressed for the 70 people attending. OFFICE MANAGER/ZONING REPORT: Zoning Administrator E. Haus reminded council all building permits require a zoning permit which must be referred to Zoning Administrator. Ordinance 2008-2 E. Haus brought to the council’s attention the increase of the electrical bill steadily from Nov. 2009-till now. After checking the usage in the office no answer was found. The budget wasn’t set up for an increase of this magnitude. Can the council think of why the KWH has taken such a jump? Should a call be made for a test of electrical used? Due to the fiasco with dumping of a truck load of waste and no one to enforce this Haus talked with the Sheriff concerning an Ordinance/Traffic Enforcement Agreement which would lead to the Sheriff issuing a violation for this and future problems. The $100.00 cost for 6 hours per month just within the village limits was discussed. After council discussion a motion was taken. MOTION: Bush support by McMillion to accept the Ordinance/Traffic Enforcement Agreement Roll Call: Bush Yes- McMillion Yes- Boone No- Matelski No- Munson No- Musall No- Posgate Yes- Motion Failed 3-Yes- 4 No Jeff Ratcliffe spoke on the Adoption of Consensus Plan for Community Development. The Pre-Application have a number of criteria. The ones the Village is weak on is not having a traditional downtown. Jeff explained he has been working with the Village and Township Planning Commissions from ideas from the Master Plans, for the purpose to put together a general development plan. A Comprehensive plan needs to be adopted to move forward which requires no public hearing as the Master Plan does. The streetscape/blight grants need a plan like this. Charter Communication has requested the approval to lay fiber optic cable the length of Washington Street in the right of way. Charters Franchise agreement has some permits to deal with. The two attorneys will settle the legalities. Approval will be needed from board to dig up right of way or road. The Metro-Act Permit Application must be followed or a fine of $40, 000 to Village and Charter. The Michigan Liquor Control Commission will issue early morning Sunday Sales Permits to licensee’s on December 16, 2010. If Village goes along with the State no action is required from Village. STREET ADMINISTRATOR REPORT: The employment committee met with two recommendations agreed on for DPW part time workers. Harvey Sides and Jerry Conradach at $10.00 per hr. no benefits this is an on call position only. Sander for village on order won’t be in till Dec. 22nd from Truck & Trailer. County will be doing the sanding till further notice with a charge to be billed. Main Street-Higgins and 27 will be done from county. The money will come from contracted service. Consumers Power put up wire on poles and Alpine Electric put 2 plugs in by Post Office. MOTION: by Bush support by Musall to hire part time drivers as needed for our village equipment @ $10.00 per hr. Harvey Sides and Jerry Conradach All in Favor –Nays 0 CODE ENFORCEMENT REPORT: Nothing at this time PARKS & REC. REPORT: Musall stated the Christmas lights are all up. FIRE BOARD REPORT: None at this time SCHOOL LIAISON: K. Matelski reported beginng next Aug. Vanderbilt & Wolverine will combine all sports. A new 3rd grade teacher was hired, due to contracts the class was large with 3rd & 4th grade combined- 33 students. PLANNING COMMISSION REPORT: A letter will be sent to Brian Daubenspeck to attend an upcoming Planning Commission Mtg for an update on his property plans. Talks are still ongoing with (Village & Twp. P.C.) with the DNRE for an interest in a contribution with the Trail Bathrooms. Tom Kellogg has presented drawings and plans discussed for restrooms. A new Blight Ordinance has been adopted to help with Blighted Properties. TREASURER REPORT: MOTION: by Munson support by Posgate to accept the treasurer report as read. All in Favor Nays 0 NEW BUSINESS: MOTION: by Munson support by Matelski to accept James A. Heintz as a new board member on the Vanderbilt Planning Commission All in Favor Nays 0 MOTION: by Matelski support by Munson to move the January Council Mtg. from 3rd to 4th. All in Favor Nays 0 MOTION: by Munson support by Matelski to adopt the Consensus Plan for the Improvement of the Community Village of Vanderbilt All in Favor Nays 0 MOTION: by Munson support by Bush to approve Don to sigh the proposed match fund $180,000.00 for streetscape project. All in Favor Nays 0 MOTION: by Matelski support by Musall to adopt the 2011 Holiday Schedule to match Otsego County. All in Favor Nays 0 Due To’s: MOTION: by Matelski support by Posgate to accept Nov. due To’s and record the labor & equipment rental to the General Ledger to be paid at the end of the quarter. All in Favor Nays 0 FINANCIAL REPORTS AND ADJUSTMENTS: EXPENDITURES: GENERAL GOVERNMENT: Take $25.00 from Office Supplies- Add $25.00 to Bank Charges. Take $500.00 from Planning Commission-Add $500.00 to Printing & Publishing- Take $100.00 Capital Outlay- Add $100.00 to Community Promotion-Other Functions-Take $600.00 from Contingency Sidewalks- Add $600.00 to Insurance- Parks & Rec.- Take $250.00 from Equipment purchases- Add $250.00 Equipment Rental- DPW Public Works- Take $500.00 from Wages-Add $500.00 to Equipment Rental MAJOR STREET: EXPENDITURES: Take $200.00 from Routine Maintenance: Contract Service-Take $600.00 from Traffic Services- $40.00 from Supplies- Add to negative figure for Blinker Repair- 0 balance. Take $700.00 from Sidewalk Contingency- Take $1,000.00 from Shed Contingency- Add $1,300.00 to Equipment Rental-Add $400.00 to Wages. Routine Maintenance: Take $300.00 from Supplies- Add $300.00 to Routine Maintenance Wages. CHARTER COMMUNICATION REQUEST: MOTION: by Posgate support by Matelski to allow Charter Communication to dig up streets needed to install fiber optic cable in the village right of way after the two attorneys settle the legalities and they are paid. All in Favor Nays 0 STREETSCAPE MAINTENANCE AGREEMENT: MOTION: by Matelski support by Munson to accept the streetscape maintenance agreement if funds are received. All in Favor Nays 0 MOTION by Matelski support by Munson to pay the bill in the amount of $ 11,553.82 All in Favor Nays 0 MOTION: by Munson support by Posgate to adjourn. All in Favor Nays 0 8:50 p.m. Minutes Unapproved as of December 17, 2010 Next Meeting Jan 4th 2010 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES NOVEMBER 1, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, McMillion, Munson, Musall, Boone, Posgate Absent: Matelski Others Present: Herman Hawn, Tom Serino, Paul Liss, Debbie Whitman, Sandra Boyd, Harvey Sides, Pat Holborn, Treasurer Elizabeth Haus, Clerk/ S.Hawn. Additions/Deletions to Agenda: New Business- $100.00 for computer training-E. Haus MOTION: by Munson support by Musall to approve the minute’s 10/4/10 as written. All in Favor PUBLIC COMMENTS: Sandra Boyd questioned who investigates the upkeep of property grass not cut or maintained. Boyd lives on Randolph St. with the property in question N. of Randolph. The property hasn’t been maintained for the last 2 years. In response village treasurer E. Haus stated there has been no mailing address to contact the owners. The county has since provided an address for the village to act upon. Boyd discussed grants from DNRE available for projects with other communities. Was the village aware of these grants? Council member and planning commission board member Munson replied the village and the twp. are working together with interest in bathrooms for the trail, DNRE funding has been discussed. Munson reminded with a grant a needed match is required. COMMUNICATIONS: Posgate read a no burning letter with ordinance in the village of Vanderbilt sent in response to the fire dept. call. Posgate read an invitation to attend a Two Day Sustainable Grounds Educational Seminar in Grand Rapids in January. COMMISSIONER’S REPORT: Negotiations contract with bus, 911 dispatcher and correction officers are continued. Budget 2011 is being worked on. The jail population has been holding to 30 inmates with the work release/camp going well. The subscription medication disposable donation program is going well. Letter received from community mental health stating no charge for medical health services at the jail in 2011. PRESIDENTS REPORT: Posgate reminded everyone to vote for the much needed mileage for the fire department. OFFICE MANAGER/ZONING REPORT: Zoning Administrator E. Haus stated there is to be an advertisement in Our Home Town advising the tax payers of the village that the laws have changed which require a zoning permit for every building permit. A notice will be posted outside with hand outs available here. The audit is complete with all reports submitted to State/Fed with village receiving all funds due. The Village Attorney will draft a letter to the auditor on next years audit payment procedure. STREET ADMINISTRATOR REPORT: Roof project will be complete after sealing is complete. Employment committee held meeting for DPW sub applicants. The employment committee will hold a second meeting for applicants that couldn’t attend the prior meeting. The Sander purchase will be delivered December 10. A letter received from the County Road Commission stating interest in doing Vanderbilt road maintenance on streets-patch cracks etc. St. Administrator Bush would like to see the village purchase a tar machine with the DPW worker doing main street Bush feels cost would be lower by the village doing the work. Suggestion by Musall to check difference of cost OCRC/Village DPW. Chaffee has started the storm drain (leaching basin with drain holes) project on Arthur/ Main St. CODE ENFORCEMENT REPORT: Nothing at this time PARKS & REC. REPORT: Musall reported only one unit is in use for the winter months. Musall offered to help DPW worker with Christmas decorations. FIRE BOARD REPORT: The fire board treasurers report balance of $18,955.68 could be used by Dec. This shows the much needed mileage to pass. Nims testing were discussed for all officers in the township & village. A fire prevention week was presented at the school with all students enjoying the presentation. Ad response for firefighter hasn’t been doing well. O.H.T. donated 3 new locks for the fire hall. Report given by Tom Serino SCHOOL LIAISON: No report given. PLANNING COMMISSION REPORT: Munson stated the commission discussed the zoning permits issued. Jeff Ratcliffe attended the meeting with a progress report on the Blight Grant and Streetscape with no news to date. TREASURER REPORT: E. Haus reported after Oct. meeting 3 of the CD matured and were rolled over for 7 months @ ¾ % interest. MOTION: by Bush support by Munson to accept the treasurer’s report as read. All in Favor. UNFINISHED BUSINESS: DPW Sub- Employment Committee will hold a second meeting. Bush will contact committee of date and time. NEW BUSINESS: The recommendation of President Posgate to the council to reappoint Mike Kenny for a 3 year term on the Planning Commission ending October 1, 2013 MOTION: by Munson support by Musall to accept Mike Kenny’s application for a 3 term renewal on the planning commission Roll Call: Yes: Munson, Musall, Boone, Bush, McMillion, Posgate. Absent: Matelski. Motion Carried Student replacement for the planning commission is ongoing. Interested students may apply. MOTION: by Bush support by Musall to approve Elizabeth Haus (treasurer-financial advisor) $100.00 for computer training. All in Favor. Motion Carried MOTION: by Bush support by Musall to approve the figures Due To’s October chart to be recorded into the General Ledger for payment at a later date. All in Favor Note: the Major Street Fund will reimburse the General Fund $2,640.00 (Blinker Light correcting entry) Transfer of Funds: General Fund: Expenditures: Take- $200.00 from Professional Services-Take $50.00 from Membership & Dues. Add- $ 250.00 to Printing & Publishing. Building: Contingency-Shed Take $3,840.00 Add- $3,840.00 to Repair/Maintenance/Supplies Parks & Rec. Take -$1,000.00 from Equipment Purchases-Add $300.00 to Repair/Maintenance/Supplies-Add $700.00 to Equipment Rental- Take- $200.00 Contingency –Flowers/Shrubs-Add $200.00 to Repair/Maintenance/Supplies. Public Works: DPW Take-$400.00 from Equipment Rental- Add- $400.00 to Sanitation MOTION: by Posgate support by Munson to approve the transfer changes. All in favor MOTION by McMillion support by Posgate to pay the bill in the amount of $ 17,220.09 All in Favor MOTION: by Bush support by Posgate to adjourn. All in Favor 8:00 p.m. Minutes Unapproved as of November 8, 2010 Next Meeting Dec. 6, 2010 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES OCTOBER 4, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, Matelski, (arrived 7:35) McMillion, Munson, Musall, Boone, Posgate Others Present: Jeff Ratcliffe, Tom Serino, Paul Liss, Debbie Whitman, Barbara Teal, George Plummer, Treasurer Elizabeth Haus, Clerk/ S.Hawn. Additions/Deletions to Agenda: Unfinished Business- approval of additional $400.00. New Business- f. Nemcog - g.1 mill alloc. MOTION: by Musall support by Posgate to approve the minutes 9/7/10 as written.All in Favor PUBLIC COMMENTS: Tom Serino stated Fall Area Elkview Guide has been changed. COMMISSIONER’S REPORT: Negotiations contract with 911 dispatcher and correction officers have been started. Budget process information concerns health care rates will change. DNR property behind the 911 dispatcher has some problems which the DNRE will need to address. The board organizational policy change –if the chairman and the vice chairman are absent, the chairman of finance, and then the chairman of the personal committee will in charge PRESIDENTS REPORT: Posgate passed out the Public Safety and Fire Emergency Response Cost Recovery Sheet. The board was advised to read their copy at home and any comments on the Ordinance bring into the office by the 15th of October which will then be given to our attorney for comments for passing at the Nov.1st mtg. President Posgate read E Mails received concerning Grants being considered in the near future. MEDC “Downtown Infrastructure Grants Requirements “were reviewed. Updates from CDBG on when streetscape funding program will be rolled out. Jeff Ratcliffe (Otsego County Economic Alliance) replied to the E Mails. The 90% GDesign Grants being considered for Water & Wastewater Projects finds the Village not in position at this time to apply. Ratcliffe advised the Village to continue with the previous streetscape preapplication (NOI) The interest in the Village & Township Planning Board in putting in restrooms along the trail could possibly be worked in with the grant application. Jeff Ratcliffe has the information needed for the grants except for the match the Village will commit to. MOTION: by Bush support by Munson to Borrow from the Equipment Fund $180,000.00 for 30% match money for the streetscape enhancement project. ROLL CALL VOTE: YES: Bush, Munson, McMillion, Musall, Boone, Posgate Abstain: K Matelski- Motion Carried OFFICE MANAGER/ZONING REPORT: Permit issued for sign RK Mini Mall. Audit Reports still haven’t been received. STREET ADMINISTRATOR REPORT: Bush requested purchases. Cars parked on street will be addressed. The Employment Committee to set meeting date. Ad to be put in paper last day for leaf picks up Nov. 5, 2010 MOTION: by Bush support by Posgate and Munson to purchase Sander from Truck and Trailer Specialties amount of $11,730.00 In Favor-Bush, Posgate, Munson, Musall, McMillion, and Boone-Nays- Matelski- Motion Carried MOTION: by Munson support by Musall to purchase 10’ Roll Trip Plow from Truck and Trailer Specialties amount $7,388.00 All in Favor MOTION: by Posgate support by McMillion to accept bid from Chaffee Septic Service for Drain field to Install leaching basin amount $2,400.00 In Favor-Posgate, McMillion, Bush, Munson. Musall, Boone-Nays-Matelski- Motion Carried CODE ENFORCEMENT REPORT: Complaint of burning boxes in fire pit taken care of. PARKS & REC. REPORT: Musall reported the closing of the porta-pottie at the Kids Park with the Memorial Park unit closed at the end of October. FIRE BOARD REPORT: Posgate reported the wage cuts. The engineers cut were 25%. Four fire runs. Don Posgate was appointed Chairman of the fire board. The Cost Recovery Ordinance will be discussed at the next fire board meeting. FEMA TESTS: Need to be taken 100-200-700-800 for Federal Emergency Assistance NEW BUSINESS: Mrs. Teal with the Pigeon River Baptist Church requested approval to have a bonfire behind the church for their Halloween Party. Munson replied the Village Ordinance states a 36 inch pit is needed. All approve this request. SCHOOL LIAISON: Matelski reported 150 students are enrolled. PLANNING COMMISSION REPORT: Munson stated the Planning Commission decided at this time to pursue only the Brink Property for an appraisal. An amendment to the Planning Commission Policy- Addition to Section 6, Paragraph E concerning Vacancy notices posted and advertisements was adopted and approved. TREASURER REPORT: MOTION: by Bush support by Matelski to accept the treasurer’s report as read. All in Favor. UNFINISHED BUSINESS: MOTION: by Posgate support by Bush to approve the additional $400.00 to Gaylord Machine for additional labor to repair truck box. All in Favor NEW BUSINESS: MOTION: by Munson support by Musall to approve the village share of $91.00 to support the purchase of two signs for the NCST. All in Favor EMPLOYMENT COMMITTEE: Meeting date set for Thursday October 14. Christina Boone will replace Karen Matelski who is unable to remain on the committee. Ray Musall and Ron Bush are also on the committee. MOTION: by Posgate support by Munson to send a letter of support for NEMCOG - County Hazard Mitigation Plan-5 Year Update. All in Favor MOTION: by Posgate support by Bush to pay entire 1 mill allocation to Local Street Fund. In Favor-Posgate, Bush, McMillion, Munson, Musall, Boone, ABSTAIN: K. Matelski MOTION CARRIED MOTION: by Bush support by Munson to accept the Due to’s figures to record in the General Ledger All in Favor MOTION: by Munson support by Bush –Major Street Fund reimburse General Fund $1,697.26 for September-Local Street Fund reimburse General Fund $976.30 for September. All in Favor MOTION: by Bush support Munson –Major Street Fund (Routine) reimburse Equipment Fund $3,654.95-Local Street Fund (Routine) reimburse Equipment Fund $1,941.23 for Equipment Rental-2nd quarter All in Favor MOTION: by Bush support by Posgate – Partial Payment General Fund Parks & Rec & General Fund DPW pay Equipment Fund $5,000.00 All in Favor MOTION: Posgate support by Matelski to transfer from Contingency-Shed $2,350.00 add to BUILDING: Maintenance/Repair/Supplies $2,350.00 All in Favor MOTION by Matelski support by Munson to pay the bill in the amount of $14,184.60 All in Favor MOTION: by Bush support by Munson to adjourn. All in Favor 8:55p.m. Minutes Unapproved as of October 12, 2010 Next Meeting Nov.1 2010 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES SEPTEMBER 7, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, Matelski, McMillion, Munson, Musall, Posgate Others Present: Herman Hawn, Tom Heintz, Randy Spreeman, Jeff Ratcliffe, Christina Boone, Clayton Boone, Bernie Matelski, Cathy Heintz, Dan Dreyer, (H&H) Tom Serino, Paul Liss, Debbie Whitman, Treasurer Elizabeth Haus, Clerk/ S.Hawn. MOTION: by Posgate support by Munson to close the regular meeting. All in Favor MOTION: by Bush support by Munson to open public hearing All in Favor MOTION: by Bush support by Posgate to approve the Resolution Application of H& H Tube for an Industrial Facilities Exemption Certificate No. 3 Amendment ROLL CALL: YES: Bush, Posgate, Matelski, McMillion, Munson, Musall,- Nays 0 Motion Carried MOTION: by Posgate support by Munson to close the public hearing All in Favor MOTION: by Posgate support by Munson to open the regular meeting All in Favor MOTION: by Bush support by Matelski to approve the minutes 8/2/10 as written. All in Favor PUBLIC COMMENTS: Question on trees trimming- Fall Color Guide Renewal Request- MOTION: by Bush support by Musall to support the fall area Elk Guide $150.00 All in Favor Suggestion was made to redesign the front page. Cathy Heintz complimented the Council on the streets looking nice. Heintz mentioned the storm drain is still a problem. Suggestion was made to check with an engineer. COMMISSIONER’S REPORT: Paul Liss reported beginning Oct 1 the county will be responsible for the cost of medical health services for jail inmates. Property was purchased for the animal shelter on Fairview Ave. Resolution was passed in recognition of Ralph Holewinski was Sheriff for 34 years in Gaylord. Ballot language for a quarter of a mill for 10 years for the Sports Plex was approved for operational/maintenance. PRESIDENTS REPORT: Posgate stated a check for $2,500.00 will be issued from the village in September 2010 to the fireboard. October 2010 another $2,500.00 will be issued from the village. Quarterly payments for 2011 will be planned to help support the fire department in behalf of the village. FIRE BOARD REPORT: Posgate reported the Fire Board reduced the budget wages $7,500.00 with another cut to be made. The ballot language is ready for Nov.2 for 1 mill for 2 years. OFFICE MANAGER/ZONING REPORT: E. Haus provided council with correspondence information to read. STREET ADMINISTRATOR REPORT: Bush reported on village trees needed to be trimmed-removed. Bids needed for village hall roof repair. Street stripping cost $5,593.98 due to the budget- suggestion to wait till spring 2011. Gravel needed for filling approx. 40 yds. Bid received for metal box for dump truck for leaf pick up. Alpine Electric will be putting up new blinker light. DPW and Street Administrator would like to attend a Winter Maintenance Program September 30, at 10a.m. also A Damage Prevention & Safety Program September 20, in the evening. Question on applications for the substitute DPW worker. Applications have been received and will be discussed at the Oct.4th meeting. MOTION: by Munson support by Posgate to approve Stan and Ron to attend the two training programs September 20 & 30 All in Favor MOTION: by Posgate support by Musall to approve Goff’s $950.00for tree project. All in Favor MOTION: by Matelski support by Musall to approve the bid from Williams Construction in the amount of $3,840.00 for roof repair. All in Favor MOTION: by Bush support by Posgate to purchase 40 yds. of street gravel from Northern Processing @ $16.00 a yd. delivered total cost $640.00. All in Favor MOTION: by Musall support by Bush to purchase a metal box for dump truck from Gaylord Machine & Fabrication $2,877.00 All in Favor CODE ENFORCEMENT REPORT: Nothing to report at this time. PARKS & REC. REPORT: Musall will close the use of the porti-pottie units in the children’s park end of September- Memorial Park will close end of October with the unit at the village open year around. SCHOOL LIAISON: Matelski reported the board ratified the teacher’s contract for 2% for 1 year. Two teachers left with two new teachers hired. New computers leased for students. Cathy Heintz commented the school looks nice with the work that has been done. Cathy Heintz asked about new stop sign at Randolph & Donovan-Bush will have Stan replace. PLANNING COMMISSION REPORT: The planning commission has been working on the Blight Grant Application & Street Improvement Project. The board has been working with the Township Planning Commission on the trails to enhance the Street Improvement Project. The Blight Grant entails certain criteria which begin with Appraisals needed to purchase the properties on Main Street with the grant. Council member Matelski added the property purchase interest with the use of a grant would improve the looks of Main Street. The application cannot go forward until the appraisal is done. TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer’s report as read. All in Favor. UNFINISHED BUSINESS: Property Exchange for Higgins Building-Village Property was discussed in length with the decision that the expense to upgrade would be too high. Matelski suggested keeping this idea for a building for the village future use. Consensus from the council was no money to invest at this time with thanks for the offer to Francis Proulx (Owner of Higgins Building) APPLICATION LETTERS-COUNCIL VACANCY: three very qualified applications were received for the trustee vacancy. MOTION: by Posgate support by Bush to appoint Christina Boone to serve the remainder of a 4 year term ending in September 2013 ROLL CALL: YES: Posgate, Bush, Matelski, McMillion, Munson, Musall, NAYS 0 MOTION CARRIED OATH OF OFFICE: Christina Boone was sworn in as Village Trustee September 7th 2010 Council was informed Training for Emergency-Fema/Nims is to be completed by each member and can be done on the computer at the office or at home. Township will provide the Village a copy of an Ordinance to collect bills from the Fire Board at the Oct. Meeting. MOTION: by Bush support by Posgate to approve the Planning Board no more than $1,600.00 for appraisal cost survey for grant money for corner properties. All in Favor MOTION: by Matelski support by Posgate to approve this August Due To’s figures and record in the General Ledger for payment at the end of the quarter or later date. All in Favor MOTION: by Posgate support by Munson to approve as read the transfer of line items All in Favor. General Fund Expenditures: Take -$167.50 from Deputy Treasurer Wages-Add-$167.50 to Printing & Publishing. Building: Take- $569.94 from Utilities-Add $366.00 to Additions -$203.49 to Maintenance/Repair which will give 0 balance on these accounts. Parks & Rec.: Take-$500.00 from Repairs/Maintenance/Supplies-Take-$500.00 from Equipment Purchases-Add- $1,000.00 to wages. Take -$400.00 from Equipment Purchases. Take -$250.00 from supplies. General Government: Take- $250.00 from Community Promotion, Add- $900.00 to Equipment Rental. The budget will remain at $173.117.53 MOTION by Matelski support by Bush to pay the bill in the amount of $9.316.95 All in Favor MOTION: by Bush support by Matelski to adjourn. All in Favor 8:55p.m.Minutes Unapproved as of September 16, 2010 Next Meeting October 4, 2010 Clerk-Shirley Hawn

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES AUGUST 2, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, Matelski, McMillion, Munson, Musall, Posgate Others Present: Herman Hawn, Erma O’Rourke, Tom Serino, Paul Liss, Debbie Whitman, Sandra Boyd, Tom Heintz, Frank & Cheri Proulx, Treasurer Elizabeth Haus, Clerk/ S.Hawn. ADDITIONS &/ DELETIONS TO AGENDA: Discussion on garage sales will be deleted. MOTION: by Munson support by Matelski to accept the minutes7/6/10as written. All in Favor PUBLIC COMMENTS: Frank Proulx (Owner of the Higgins Building) spoke on the possibility of a property trade with the village for the Higgins Building, for village owned property. The Council discussed this option noting only one piece of village property without strings attached would be available. Discussion continued, was the Village interested in a trade for this building. Musall questioned bringing the building up to codes, what about septic-well would there be problems as far as room. Trading even up with the parcel the village has available was not of interest to Proulx. K. Matelski added this option should not be dropped but discussed further. Bush questioned the strings for other parcels. E. Haus explained one parcel was purchased per tax sale with certain rules. The council will continue to discuss this option. The decision was made for the Treasurer and the President to review options for next months meeting. Erma O’Rourke question, concerning (Great Lakes Auto) progress was discussed. The Planning Commission meeting July 19, 2010 talked with the owner reviewing complaints received. Brian Daubenspeck was very willing and has been working on the complaints. A follow up for his progress is scheduled. COMMISSIONER’S REPORT: Paul Liss reported the animal control facility is looking to purchase property on Fairview Rd. Livingston Twp. Rotary Club Committee phase 2- is doing an environmental study for a park. Resolution was passed recognizing Traverse City as a Coast Guard City. A request was sent to the Justice Public Safety Committee-to form a sub committee to look at Ordinance Language concerning growing of Medical Marijuana. County Clerk reported Jury Duty questionnaires returned response was good. County Clerk Office will be open after election polls close for anyone wanting results. OFFICE MANAGER/ZONING REPORT: E. Haus received a response from the attorney on garage sales time limits. The planning commission hasn’t had the opportunity to review this and will address this issue at their next mtg. Haus reported the Auditor hasn’t sent our Audit Report This has been three months since the village audit. The Memorial Park is done- looks good- the work crew with E. Haus & Al Haus worked very hard. Reminder: the Village taxpayers pay for every item (no county money) put in the Village Parks. One zoning permit was issued for the month. STREET ADMINISTRATOR REPORT: Bush reported on the paving of the roads. Bush requested approval for a Chain Saw from Lappans $143.96- Signs from Evangeline Specialties -3 stop signs- Local Street $69.00- 3 stops sign Major Street $69.00- 4 handicap- Major Street $46.60-4 signs for snow plowing- Major Street-$180.48 total $409.08 Blinker light from Alpine Electric $2,640.00 Next month discussion concerning repair on Village Roof. Painting stripes on Main St. suggestion to do Main St. this year wait till next year for the rest. Suggestion to sweep roads before snow fall. Bush reported tree on Main St needs to be cut down- Main St. trees need trimming. Bush will have bids for next months meeting. Hours discussed for DPW driver plowing in the winter. The decision time for DPW to snow plow was approved- 2 a.m. Discussion to have a contingent driver set up in case of Stan being unavailable. MOTION: by Musall support by McMillion to approve the amount of $143.96 for a chain saw- $409.08 for signs. All in Favor Karen Matelski suggested expanding our bidding pool by contacting Grand Traverse Builders Exchange of Northwest Michigan Inc. CODE ENFORCEMENT REPORT: Question on who is responsible for the mowing of the grass at the water well. Answer- the property owner which is the Twp. Bush thanked the fire dept. for the use of the water from the fire hydrant when the street was being done. PARKS & REC. REPORT: Musall thanked Elizabeth and Al Haus for the work at the park and to Stan for keeping the plants watered. FIRE BOARD REPORT: Andy Noeske was sworn in on the fire board. SCHOOL LIAISON: Matelski reported officers were appointed: President-Bernie Matelski-Gayle Embree-Vice President-June Heintz –Secretary- Next year the Meeting will start at6:p.m PLANNING COMMISSION REPORT: Munson reported on an amendment to the fence section Ordinance 2008-2 only an addendum regarding to picket fence was necessary for clarity. MOTION: by Bush support by Matelski to approve the Amendment to the Ordinance 2008-2 allowing placement of decorative fences in the front yard of R-1-R-2 Zones. ROLL CALL: YES: Bush, Matelski, McMillion, Munson, Musall, Posgate. Motion carried. CLERK’S REPORT: Hawn stated she will work at the election in the afternoon. TREASURER REPORT: MOTION: by Bush support by Munson to accept the treasurer’s report as read (read by Posgate) All in Favor. UNFINISHED BUSINESS: President Posgate read a letter of resignation from Henry (Bill) Russ from the Village Council and the Fire Board due to personal medical reasons. Effective 8/1/10 MOTION: by Bush support by Munson to accept Henry (Bill) Russ resignation and thank him for his service. All in Favor MOTION: by Bush support by Munson that Posgate replace Russ on the fire board. All in Favor. MOTION: by Munson support by Bush to place a vacancy ad for a Village Trustee to serve the remainder of a 4 year term ending September 2013. Replies due by 4 p.m. September 3. All in Favor MOTION: by Matelski support by Posgate to accept the July due to’s for Labor & Equipment Rental Funds and record in the General Ledge for payment at a later date. All in Favor MOTION: by Matelski support by Posgate to pay the bill in the amount of $6,133.33All in Favor MOTION: by Bush support by Matelski to adjourn. All in Favor 8:05p.m. Next Meeting September 7, 2010 (Tuesday) Minutes unapproved as of August 17, 2010 Shirley Hawn- Village Clerk

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES JULY 6, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, Matelski, McMillion, Munson, Musall, Russ, Posgate Others Present: Herman Hawn, Erma O’Rourke, Tom Serino, Bernie Matelski, Paul Liss, Debbie Whitman, Debbie Babbitt (Equalization) Clayton Boone, Treasurer Elizabeth Haus, Clerk/ S.Hawn, Additions/to Agenda: K. Matelski- update on web site in- Unfinished Business. MOTION: by Bush support by Matelski to accept the minutes 6/7/10 as written. All in Favor PUBLIC COMMENTS: There were no public comments. COMMISSIONER’S REPORT: Paul Liss reported the animal control facility is still looking for a suitable building. The new animal control director from the finance dept. is Mrs.Fitzgerald The Rotary Club request permission to develop a park at the old DNR Property. The air show was a success also the Friday night dance was a huge success plans are in place to add Saturday night next year. PRESIDENTS REPORT: Memorial Park events were discussed as to liability for the village. E. Haus reminded the board they are keeper of the park, the park is an asset, the council manages and protects tax investments. The Village liability insurance only covers events sponsored by the village which also requires a waiver to protect the village. The board needs to set rules including permission to use the park with insurance coverage-waiver. A schedule with date for event and services required for event needs to be approved and recorded. OFFICE MANAGER/ZONING REPORT: E. Haus reported on complaints received regarding Great Lakes Muffler since this is a zoning issue dealing with a special use permit involved the Planning Commission will work on this at the July 19th meeting. The owner will be contacted and be asked to attend this meeting addressing these complaints received. Haus sent letter in response to the complaints received stating this will be taken care of. Haus received complaint of month long garage sale. Residents of home and owner will receive a letter regarding zoning (7days) with a violation notice following. STREET ADMINISTRATOR REPORT: Bush remarked on the new windows installed in the village office. All the street poles at the dump have been taken. In response to this, usage of the dump- brush pile, etc. will have to contact Stan or Ron Bush due to the dump will be locked. MOTION: by Matelski support by Musall to approve the amount of $6,350.00 to replace the blinker light on Main St. with estimates from three different companies. Roll Call: Yes: Matelski, Musall, Bush, McMillion, Munson, Russ, Posgate Motion Carried Bush had tree limb questions which he stated he will be checking trees this week. CODE ENFORCEMENT REPORT: One complaint concerning truck parking on the side of road blocking view. Street Administrator Bush will have a stop sign put on the corner of Berry and Cedar. PARKS & REC. REPORT: Musall reported the basketball court lines are painted. Porta Potties are cleaned for up coming events. Vacation Bible School July 12 thru the 16th Music in the Park July10 and Bikers coming July 18. FIRE BOARD REPORT: No meeting was held. SCHOOL LIAISON: Matelski reported science teacher is leaving, Pat McMillion is retiring. Budget Hearing Meeting Negative $45,000.00 Next year to be back Positive $25,000.00 William Construction will be doing construction for the soffit and fascia for a bid of $12,800.00. Wolverine and Vanderbilt will continue with sports. PLANNING COMMISSION REPORT: Munson reported the fence ordinance has a few minor details to be worked out which will be addressed at the July 19th meeting. Jeff Ratcliffe O.C.E.A. attended the June meeting to inform the board the grants applied for the road improvement project is still on the table with Jeff working on any possible grants for the village to comply to. CLERK’S REPORT: Hawn stated she had attended an election refresher class. Hawn also stated due to the office closed on the 4th checks would be ready on Friday. TREASURER REPORT: MOTION: by Munson support by Posgate to accept the treasurer’s report as read All in Favor. UNFINISHED BUSINESS: K. Matelski informed the board on the county web site O C Mi.gov can be found the Vanderbilt Village minutes & the names of the board. In the future the Ordinances and other documents can be added. Denise Babbitt-Equalization Dept. (address changes) the change of address for the village is still on going. At a prior meeting (May 3rd 2010) a Motion was made to approve the equalization dept.to send letters to village residents that need change. The motion wasn’t made clear for the equalization with Denise Babbitt asking the board to make a new motion for the address change with support from the council. Numbers that are 9 or more numbers off need to be changed. Support or non-support from the village won’t stop this change. Procedures will be followed by equalization. According to equalization due to incorrect house numbers emergency service, fire and law enforcement has a problem etc. This action probably won’t be addressed till fall. Equalization will provide the council with list change. Small sections will be addressed at a time. MOTION: by Matelski support by Munson to support equalization sending out letters to residents with address changes doing quarter sections at a time. Roll Call: Yes: Matelski, Munson, Bush, McMillion, Musall, Posgate, Nays: Russ- Motion Carried NEW BUSINESS: President Posgate recommendation to fill Planning Commission Vacancy. Al Haus had submitted an application of interest to fill the vacancy. President Posgate made the recommendation to appoint Al Haus to the Planning Commission Board-Munson stated his support. MOTION: by Posgate support by Munson to approve the appointment of Al Haus to fill the vacancy on the Planning Commission. All in Favor MOTION: by Bush support by Matelski authorization to sign L4029 Tax All in Favor MOTION: by Bush support by Munson to accept and record in the General Ledger the Labor-Equipment Rental for June All in Favor MOTION: by Bush support by Munson-labor for 1st quarter payment – Routine-Major Street Fund owes General Fund $1,907.54- Routine-Local Street Fund owes General Fund $1,952.60 All in Favor MOTION: by Munson support by Bush for Major/Local/General to not make any payments at this time to Equipment Fund All in Favor BUDGET AMENDMENT/REQUIRED: Equalization informed the Village that after Board of Review- the budget would have to be lowered $3,200.00 on tax revenue. President Posgate with Treasurer E. Haus made a decision that this is not the time to raise the millage to 8.3 mills from 7.8 mills. The proposed budget amendments to lower the property tax revenue and the necessary expenditures to bring budget to balance. MOTION: by Matelski support by Munson to approve the amended budget of $173,117.53 MOTION: by Matelski support by Russ to pay the bill in the amount of $9,496.16All in Favor MOTION: by Bush support by Russ to adjourn All in favor 8:45p.m. Next Meeting August 2nd 2010 Minutes unapproved as of July 13, 2010 Shirley Hawn- Village Clerk

VILLAGE OF VANDERBILT REGULAR COUNCIL MEETING MINUTES JUNE 7, 2010

The meeting was called to order by President Posgate at 7:00 p.m. Invocation was the Lord’s Prayer followed by the Pledge of Allegiance Members Present: Bush, Matelski, Munson, Musall, Russ, Posgate Absent: McMillion Others Present: Herman Hawn, Barbara Simeck, Linda Simeck, Tom Serino, Cathy Heintz, Jack Deming, Fred Gorny, Bernie Matelski, Debbie Whitman, Pam & John Bifoss, Treasurer Elizabeth Haus, Clerk/ S.Hawn, MOTION: by Matelski support by Bush to close regular meeting/open budget hearing All in Favor Proposed budget amendments for Local, Major, & General Funds MOTION: by Bush support by Posgate-Local Street Fund increase $5,000.00 in Routine Maintenance/Fund Balance. All in Favor MOTION: by Munson support by Russ-Major Street Fund increase $20,000.00 in Routine Maintenance Contracted Service. All in Favor MOTION; by Bush support by Munson-General Fund increased use of Fund Balance to cover $10,000.00 offered as fire payment. All in Favor $50.00 for bank charges, and adjusting 1 Mill Allocation to coincide with entry on local street budget $100.00. All in Favor MOTION: by Bush support by Matelski to close the budget hearing/reopen regular meeting All in Favor ADDITIONS/DELETIONS TO AGENDA: Add under New Business (G) Motion to adopt income for purchase orders. MOTION: by Munson support by Musall to approve the minutes of 5/3/10 as written All in Favor PUBLIC COMMENTS: Jack Deming questioned the replacement to replace the blinker light? Street Administrator Ron Bush replied the light has holes from being shot at which leaks water, also the cable pin is worn & poles are in bad shape. Deming suggested contacting Consumer Power for any help and also underground wiring was mentioned. Cathy Heintz suggested inviting the Consumers Rep. to the council mtg. with questions on height of light and etc. Posgate will have the office contact the Consumers Rep with these suggestions and invite him to the July mtg. Property on 8021 Lafayette was discussed due to junk being piled up in yard. Council member Musall questioned the Village Ordinance to deal with this. The ownership of the property has moved with no address for the village to contact to issue any complaint. Zoning Administrator Haus stated the house is on two tax entities- the house is on one which is for the Code Enforcement- the pole barn/garden is a Zoning issue. The residents now living at this address can be served a citation for the yard. ZONING REPORT/ OFFICE MANAGER: Haus reported the audit went well. . Haus proposed to adopt a modified encumbrance system based on purchase orders which will require a motion. Haus informed the council of the purchase of flowers, and planting of flowers. The condition of the Memorial Park was a concern. The care of planting and overseeing of the park is not a one person endeavor. Volunteers are in need for the upkeep. Parks & Rec. Admin. primarily should be planning, ordering and overseeing volunteers. Sources for workers are Master Garden Club-students from the school- Volunteers are in much need to keep our parks up. Allan Haus worked with his wife on this project for 7 1/2 hrs. as a volunteer with Ray & Stan planting trees. The council thanked Al & Elizabeth for their volunteer work that was done. Haus stated the section of the council policy 7.4 public access to meeting records needs to be amended which requires a motion. Council Procedure section 5.1 agenda for regular mtgs. will be drafted by 4 p.m. on Friday preceding the mtg. & will include those items received by 12 noon as stated in the policy. This must be followed for the benefit of the council making decisions. Zoning Administrator Haus request the planning commission to complete the fence ordinance for the council approval by next months meeting. Haus informed the council on the large cost amount in printing and publishing caused by the Consumers Ordinance which the village is required to be printed in the Gaylord Herald Times Paper. Payment for this will be paid by Consumers. Haus will prepare a package stating we also publish in the local paper with a portion of payment reimbursement possible. Legal cost will also be paid by Consumers. STREET ADMINISTRATOR REPORT: Bids received for the following: Paving Main St. Elm to Arthur. Elmer’s $58,380.00- Payne & Dolan-$46,980.00- Rieth-Riley- $54,000.00 MOTION: by Bush support by Musall to accept the bid of Payne & Dolan for $46,980.00 Paving Main St.-Elm & Arthur Roll Call Vote: Yes: Bush, Musall, Matelski, Munson, Russ, and Posgate. Absent McMillion Motion Carried. Bids for two windows for office: Paul’s Glass-$1,156.00- Guy Williams Construction- $1,100.00- Stan Siwecki- $610.00- Council recessed- 8:46 p.m.in order to contact one of the bids presented for more information. 8:50 p.m. council continued. MOTION: by Munson support by Russ to approve the St. Admin. to purchase two garage door spring’s from Garage Door Specialist in the amount of $120.00 All in Favor MOTION: by Munson support by Musall to approve the bid for seal coating from Otsego County Rd. Commission for five streets: Elm St. /Summit to Garfield- Dudley St./Summit to Donovan-Grant St./Maple to Arthur-Arthur St./Main St. to Donovan-Maple St. Summit to Garfield. $20,020.00- Roll Call: Yes: Munson, Musall, Bush, Matelski, Russ, and Posgate Absent McMillion Motion Carried. Bush reported there were no bids submitted for drain field project at Main and Arthur. MOTION: by Posgate support by Russ to approve Bush to purchase 2 flags from the American Legion at $23.00 per flag. All in Favor PARKS & REC. REPORT: Musall accepted the responsibility of the planting of flowers and next year will be more informed and ready. Trees were planted in the park. Musall checked on the price for a handicap Porta Potty for the Memorial Park with the cost, size and usage factors not favorable. Musall reminded of July10 music in the park. Spartan will need to be informed about using units next year, if village will use them they will be tied off and left. FIRE BOARD REPORT: Russ reported on fire runs. Pay cuts were brought up twice with none passing. Discussion on fire board at workshop mtg. There will be no July Mtg. SCHOOL LIAISON: Matelski reported two teachers with 30/31 years of service will retire May 28. Donations of $1,500.00 from Tree Tops to school athletics and PTO $1,500.00 for K-8 teachers and $1,500.00 for 9-12 teachers. Senior Citizens will not be using the school for lunches. Land on Alexander Rd. has been put on the market. Grant received from COPISD in the amount of $13,500.00 will be used mostly for Special Ed Programs. PLANNING COMMISSION REPORT: Munson stated the approval of the latest bill received from Fleis & Vandenbrink for $1,177.00 that was itemized as requested. Ratcliffe attended the last P.C. Mtg. to discuss the Blight Grant which deals with the purchase of property at the four corners that the P.C. has considered. Most T-Ball equipment has been received. The bid has been accepted from Guy Williams for the cement slab project for the Memorial Park. TREASURER REPORT: MOTION: by Munson support by Matelski to accept the treasurer’s report as read All in Favor. OLD BUSINESS: Inventory of Village Property: The discussion on a trade offer for the Mason Building with Village property –possibility of only 2 lots 66x264. Would that be of interest for trade is unsure. Discussion will continue on this. DISCUSSION ON FIRE DEPARTMENT/BOARD: Discussion on options: Dissolve the F.B.Authority.-Township take over the Fire Dept. would owe Village $95,000.00 which the Village will not forgive. Township /Village share running F. D. - Inter-local agreement Village 40-Twp. 60- Council members discussed the F. B. refusal to take cut in wages, purchase of training equipment cost and training of fire fighters. Dissolve the Fire Dept. isn’t the answer. Keep the authority keep the liability as is for protection for the Village and the Township. The decision for the village to present questions to the village lawyer and meet with the township. APPRECIATION-MEMORIAL SERVICES: President Posgate with the council thanked Tom Serino and all who made the Memorial Service at the cemetery a success. Thanks to all. MOTION: by Munson support by Matelski to accept the bid for the office window replacement to Paul’s Glass in the amount of $1,156.00 ROLL CALL: YES: Munson, Matelski, Bush, Musall, Russ, Posgate Motion Carried MOTION: by Bush support by Matelski to accept the bid to replace the trim over the replacement of the office windows from Stan Siwecki for $610.00 Yes: Bush, Matelski, Munson, Musall, Russ, Nays: Posgate Motion Carried Cathy Heintz voiced her opinion on issues that the council doesn’t follow up on. The council addressed her comments. MOTION: by Posgate support by Matelski to approve the treasurer to collect the property taxes- with the Treasurer of Otsego County to collect all real taxes due after the date September 15, 2010 Resolution 2010-1 Roll Call: Yes: Posgate, Matelski, Bush, Musall Munson, Russ- Absent McMillion MOTION: by Bush support by Posgate to accept the change to Addendum to Council Policy 7.4 Public Access to Meeting Records. All in Favor MOTION: by Matelski support by Musall to accept the due to’s for recording in the General Ledger for consideration at the end of the quarter. All in Favor MOTION: by Matelski support by Posgate to adopt a modified encumbrance system based on purchase orders. All in Favor MOTION: by Matelski support by Musall to pay the bill in the amount of $14,709.97 All in Favor MOTION: by Munson support by Bush to adjourn 9:15 p.m. All in Favor. Next Meeting July 6, 2010 (Tuesday) Minutes unapproved as of June 11, 2010     Shirley Hawn- Village Clerk


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